Summer Transportation
Institutes Risk Management Seminar
Larrie B. Butler -
Facilitator
Slide - 2
SOUTH CAROLINA STATE UNIVERSITY
James E. Clyburn University Transportation Center
RISK MANAGEMENT SEMINAR
For
Summer Transportation Institutes
Presented At
The Southern Transportation Civil Rights
Executive Training Symposium
August 18, 2009
Larrie B. Butler -
Facilitator
NSTI Logo
Slide - 3
The Steps of Risk Management
Event:
What could happen?
Probability:
How likely is it to happen?
Impact:
How bad will it be if it happens?
Mitigation:
How can you reduce the Probability?
Contingency:
How can you reduce the Impact ?
Slide - 4
Risk Management
Sensible Risk Management is NOT..
• Creating a totally risk free society
• Generating useless paperwork mountains
• Scaring people by exaggerating or publicizing trivial
risks
• Stopping important recreational and learning
activities for individuals where the risks are
managed
Slide - 5
Management Responsibility
1. Host Site Selection
2. Selection of competent STI Director
3. Training of STI Director
4. Collaboration with STI Director
5. Establish Programmatic Standards
6. Assessments / Evaluations
Slide - 6
Slide # 6 depicts a poster of Uncle Sam.
The message, "Uncle Sam Wants You To Be Safe!"
Safety 2
The purpose of these guidelines is
to provide a formalized method of
communicating the policies,
procedures, practices, and other
pertient information pertaining to
Risk Assessment and Management of
Summer Transportation Institutes.
While these Guidelines are
provided for use by all STI's, they
are not designed to supersede or
replace the Risk Management
Policies and Procedures of the
college or university.
Slide - 7
Slide # 7 contains a poster on the
left side depicting the following
message, "Don't Be A Fool! (An image of a
Court Jester is depicted) Being Safe
Is Being Cool." (with a likeness of
the star from Happy Days)
Safety 3
It is in the best
interest of the STI
Host Site to use
RISK AVOIDANCE,
RISK CONTROL,
and
RISK TRANSFER
as much as possible
to reduce the cost of
any and all liability
associated with risks.
Slide - 8
Slide # 8 has a poster
on the left side of this
slide with the following message: "A Great Attitude Is One Of Your
Best Tools."
Safety 18
Risk Management
is the process of
identifying,
measuring and
treating property,
liability, and
personnel
exposures to loss.
Slide - 9
Slide # 9 has a poster contained
on it with the following message: "TEAM, Teamwork Is The key To Safety!"
Safety 13
Risk Management includes all
Polices and Practices designed to
Reduce or Eliminate losses that
may be experienced by the STI
and/or its participants.
It also includes an ON-GOING
process whereby the STI Director,
and staff Continuously Identify
Risks, Evaluate Risk Potential,
and select Means and Methods to
Mitigate or Manage RISK
without destroying the continuity
of the STI.
slide - 10
Slide # 10 depicts a poster with
the following message: " Your Safety
doesn't Depend On...Luck! It Depends On...YOU!"
Safety 6
The Project Director,
with the assistance of all
STI staff insures the
preservation of the
assets of the college or
universities and protects
the physical well-being
of STI participants, and
staff while involved in
ON and OFF Campus
STI Activities.
Slide - 11
Slide # 11 depicts a poster that says, "THINK, accidents
are avoidable. Safety's Intention Is
Accident Prevention."
Safety 1
The STI Director shall
have the responsibility for
providing advice,
information, and
coordination leading to the
full performance of risk
management functions.
This is accomplished
through Staff Training
during Staff Orientation
preceding the start of STI
and frequently at STAFF MEETINGS.
Slide - 12
Slide # 12 depicts a poster with the
following message: " Keep Work Areas
clean. A clean environment is a safe
environment. Keep all work areas free
of trash and debis!"
Safety 4
The Risk Management
process shall be
accomplished through a
process of
**Anticipation,
**Identification,
**Evaluation and
**Control.
Review campus housing
policies
Evaluate and assess all
student residential facilities
Slide - 13
Slide # 13 depicts a poster with
the following message: "Housekeeping
Means Safekeeping...Keep Floors Clean."
Safety 16
GENERAL SAFETY
The safety and well-being of ALL STI Participants, Staff and allied personnel is the HIGHEST PRIORITY for the STI. These guidelines are alsointended to provide a SAFE and wholesome environment to conduct ALL STI activities
Slide - 14
Slide # 14 depicts a cartoon image
of a man attempting to adjust a table.
The message: Ergonomically Speaking,
This Positioning Needs Tweaking."
Safety 21
These guidelines are also
intended to provide a
User Friendly
Environment for STI
activities
Slide - 15
Slide # 15 contains a poster. The message: "Falling Objects Can Be Brutal, If You Don't
Protect Your Noodle!"
Safety 9
INVESTIGATE
Accidents, Near
Misses and Safety
Hazards.
.REVIEW campus
public safety issues.
Slide - 16
Slide # 16 depicts a poster.
The message: "A Faulty Wire
Can Start A Fire."
Safety 8
Know the campus
facilities policies.
When in doubt, ASK SOMEBODY.
Slide - 17
Slide # 17 depicts
a poster depicting
extension cords
hooked up in a dangerous
manner. The message:
Never, Never, Ever, allow
hook-ups like this."
Safety 29
NEVER NEVER EVER ALLOW HOOK-UPS LIKE THIS
Slide - 18
Slide # 18 depicts a
poster on Fire prevention.
Safety 5
BAD FIRE,
BAD FIRE
WHATA GONNA
DO,
WHATA GONNA
DO
WHEN WE BURN
NEAR YOU?
Fire Prevention Deserves Your ATTENTION
Slide - 19
Slide # 19 has a photograph embedded
depicting a fire extinguisher and sign.
Slide - 20
Slide # 20 depicts a poster with a
fire extinguisher on it. The message: "Know The PASS System - Pull The Pin.
Aim At The Base Of The Fire. Squeeze
The Trigger. Sweep Side To Side."
Safety 25
ALWAYS KNOW WHERE THE FIRE
EXTINGUISHER IS LOCATED
Safety 12
ALWAYS KNOW HOW “TO USE� THE FIRE
EXTINGUISHER OR “LEARN� BEFORE YOU NEED ONE
Slide - 21
Slide # 21 depicts a poster on
the Emergency Escape Route. The
message: "Play It Safe, Plan
Your Escape."
Safety 15
Emergency Evacuation
Education and
awareness are
essential components
of evaluating and
planning a Risk
Management
program.
Slide - 22
Slide # 22 depicts a poster on
not panicing, but rather, follow
procedure."
Safety 20
The Project Director
provides appropriate
orientation to the staff to
familiarize them with the
plans, safety measures,
facilities, and evacuation
routes to be used for
Emergency Evacuation.
Slide - 23
Slide # 23 depicts a cartoon character
construction worker holding a lite bomb.
The message: If It Seems Unsafe, It Probably Is."
Safety 14
Identify all on-campus
emergency shelter
facilities, hospitals, and
infirmaries. Identify local hospitals,
their telephone
numbers, and route to
their location.
Slide - 24
Slide # 24 depicts two cartoon character male
construction workers; one injured, the other
The message: "Learning First Aid First
Is A Smart Move."
Safety17
Staff Alert System:
During the STI the Project Director
insures that at least
one staff person
knows First Aid and CPR
. The Institute is REQUIRED to provide medical and liability insurance coverage for ALL STI participants
Slide - 25
Slide # 25 depicts a cartoon construction worker
with safety googles on. The message "If you Value
Your Sight Do What's Right."
Safety 19
Tools and Equipment
Select and use
appropriate
equipment and tools for all
activities and provide
appropriate safety
instructions for their
use.
Slide - 26
Slide # 26 depicts a poster
on Sexual Harassment. This
poster has the words Sexual harassment
with a circle with a line going through it.
Safety 7
Review all
allegations of
INAPPROPRIATE
treatment of students, faculty, staff and visitors.
Slide - 27
Slide # 27 depicts a caution sign.
The message: Caution, This
Machine Has No Brain Use Your Own."
Safety 23
The Project Director
assures that the
following are
addressed during thePLANNING PHASEof ALL Field Trips:
Slide - 28
Slide # 28 depicts a poster
with four scenarios on Heat Stress,
Safety 22
•Appropriate clothing
requirements
•Weather conditions
•Medication for
participants
•Handicapped/special
needs
•Food and water
slide - 29
Slide # 29 contains a poster
on Safe Driving is No Accident.
The poster depicts a driver
crashing though a construction zone
with temporary traffic control devices.
Safety 10
Field Trips Transportation:
Select appropriate
transportation to be
used for all field trips.
Participant Management:
Develop a plan for
management and oversight
of participants while on
field trips; including an
Itinerary and an assigned
Field Trip Coordinator.
Slide - 30
Slide # 30 has a poster contained.
The message: "One Key To Success
Is Attitude. A Positive One Will
Keep You Right On Target!!!"
Safety 11
The STI Director shall
have the responsibility
for promoting and
demonstrating a
positive attitude for all
staff and participants.
Positive attitudes
reduce RISK.
Slide - 31
RISK MANAGEMENT MEASURES TO CONSIDER
•Get first hand information about your participants
through INTERVIEWS
•Communicate all STI RULES AND REGULATIONS
at the orientation, and at weekly meetings with staff and
participants.
•The STI Director MUST KNOW the hired personnel's
Qualifications, Limitations, and Background.
•STI RULES - REGULATIONS - POLICIES,
ENFORCE THEM 100% (Consistency is Critical)
Slide - 32
OTHER MEASURES TO CONSIDER
•Parents must always be notified if a accident or problem
occurs regarding their child
•Always distribute EMERGENCY TELEPHONE
NUMBERS to parents and staff (Leave a copy with
someone at the college /university also).
•Residential check-in and Check out procedures for
participants MUST BE strictly enforced.
•ROOM CHECKS on and off campus (before and after
occupancy) is essential for population reduction. (Participants
must be reminded frequently)
Slide - 33 depicts the James E. Clyburn
University Transportation Center. It incorporated a large
round-a-bout in the foreground.
Trans_Model2
James E. Clyburn
University Transportation Center
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