ATTACHMENT II: Sample Outline and Format for FY 2000 TCSP Grant Requests
Cover Sheet with Abstract (1 page)
Project Title And Location:
Amount Requested: $_________
This should be a brief paragraph describing the project and the expected results. Describe the scale of activity such as rural, urban, statewide, etc. and provide information on the types of populations affected by the project (i.e., size of population, commuter, disadvantaged, minority, etc.).
Narrative: Briefly describe the project, the geographic scale of the proposed activity (system, region, corridor, etc.), its expected results in the short- and longer-term (20-40 years), and the applicant's expectations or vision for the ultimate impact of the activity.
- PURPOSE AND CRITERIA
Objectives: Further describe the project and its objectives. Relate how it furthers and integrates each of the following purposes of the TCSP program:
- Improve the efficiency of the transportation system;
- Reduce the impacts of transportation on the environment;
- Reduce the need for costly future investments in public infrastructure;
- Ensure efficient access to jobs, services, and centers of trade; and
Examine development patterns and identify strategies to encourage private sector development patterns which achieve the goals of the TCSP.
CATEGORY OF GRANTEE
Grantees should determine if their agency is: (a) Just beginning community preservation practices in their area, or (b) If they have already implemented community preservation practices. Grantees in this later category should provide brief information on established community preservation practices within their community or jurisdiction.
Indicate how the proposal is consistent with State and metropolitan planning processes and how the appropriate MPO or State Department of Transportation coordination will be demonstrated.
List, and briefly describe if necessary, the agencies, organizations, and companies participating in the activities or on the project team. Describe the role and functions of the non-traditional partners participating on the project team. Describe plans for involvement or education of the private and public sector.
Provide a schedule to complete the major steps or milestones in the project. Include dates of major milestones for project activities, the evaluation and when written reports of the project activities will be submitted.
BUDGET and RESOURCES
This section should include a list all funding, both Federal and non-Federal, and in-kind resources for the project. Priority is given to proposals that demonstrate a commitment of non-Federal resources. Proposals should clearly describe use of in-kind and direct funding contributions and distinguish contributions that are made directly for the proposed projects from those made for other related activities.
The budget should include a list of the major costs by category for the project. This could include, for example, personnel costs, travel, services, project evaluation including any contract services, etc. The budget should also show how the TCSP funds and other matching funds are used for these activities. The budget may include the costs for travel for one representative of the project team to participate and present the status and results of the project at two national conferences.
PROJECT EVALUATION PLAN
The FHWA has prepared guidance on the preparation of evaluation plans for TCSP. This will assist in preparing and summarizing the preliminary plans for evaluation of the activity, including means of monitoring, indicators and measures of performance, and plans for reporting results. Copies of this guidance can be found on the FHWA website (http://www.fhwa.dot.gov/program.html) or from the FHWA's Division office in the applicant's State (see Attachment III):
Proposal format for submissions: This example format will assist applicants in preparing your proposal submission. The FHWA does not anticipate that these grant requests will be very lengthy (recommend no more than 15 pages). Any attachments that are included should be directly related to the proposal. Because the FHWA will make copies of the grant proposals for the review process, requests should be in a similar format:
Page Size: 8 ½" x 11" (including maps and attachments)
12 point font, single sided
Clip the top left corner -- no binding or staples
Any colored documents (including maps) should be reproducible in black and white
Include on each page of your submission the project title and page number
Format for additional electronic submission (optional):
Electronic Format: Include proposal (without attachments) in WordPerfect version 6/7/8 or Word version 97 or earlier on 3 ½ inch floppy disk labeled with your project title and name.
No watermarks, embedded text, or graphics.
Project submission: Please submit 4 copies and an electronic file of the grant request to the FHWA's Division office in your State. The request should be in the Division office by Thursday, July 15, 1999.
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