U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
For Preparing The
Part I: Instructions and Guidelines
Section I: Program Administration
Section II: Program Curriculum
Section III: Preliminary Financial Report
Section IV: Recommendations
Part II: Appendix
The Summer Transportation Institute (STI) Project Director is responsible for preparing and submitting an annual report to their State Transportation Agency and Federal Highway Administration (FHWA) Division Office. This report is due to FHWA Headquarters Civil Rights Office on or before October 15 of each year. The report should not exceed 15 pages (Sections I and III attachments do not count against the page limitation) and include the results of activities associated with the STI. The report should be sent as a Word document using the Times New Roman font type and single-spaced. Photos should be sent as jpeg and include a caption. The following components are included in the report.
This section of the report should include the following information:
Provide a summary of your college/university's STI program.
Provide the following information (Complete Section I Attachments).
Intermodal Advisory Committee (IAC): Provide the names, titles and affiliations of members of the advisory committee.
Partners/Sponsors: Provide names, titles and affiliations of STI partners/sponsors (other than IAC members and their role/contribution(s) to the STI.
Program Faculty and Staff: Provide the names, STI position titles, and affiliations of all STI faculty and staff.
Provide a list of the STI objectives and explain the method used to measure whether or not the objectives were accomplished. (The method of measuring accomplishments should be based on weekly evaluations submitted by participants). If objectives were not met, then an explanation of the barriers that prevented accomplishment should be provided.
Briefly describe the methods used and results for recruiting and selecting students.
Complete the attached demographic summary sheet.
Summarize the strategies used to market the STI.
Describe the multi-modal academic program. Information on field trips and speakers should be included. Highlight significant accomplishments and innovations. An academic program calendar is also necessary.
Describe the enhancement program activities and highlights with objectives and accomplishments.
Briefly describe the sports and recreation program activities.
Summarize the results of the overall evaluations. Participant evaluations may be included as an appendix.
Summarize the orientation and closing programs, including information on awards and certificates presented. Include a list of "dignitaries" and a copy of the press announcement of the Closing Awards Program, if applicable.
Provide a report of the STI account activity that details reimbursement requests and expenditure of funds to date.
Provide any recommendations for enhancing operations and accomplishments of the STI.
This section may include documentation such as photographs, journal entries, participants' papers, participants' reports, graphics, etc.
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