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ACTT Workshop: Oklahoma
May 25-27, 2004, Oklahoma City, Oklahoma

Appendix C (continued): Skill Set Reporting Forms

Construction/Materials

Idea (Short Name) IDEA (Construction and Materials) Implementation Details (Barriers, Skill Set Coordination, etc.)
Railroad and utilities.
  • Agreements with contractor.
  • Total buy-in from railroads.
  • Sit-down meetings for construction review.
  • Master agreement for railroads and utilities.
  • Incentive/disincentive supplemental agreements.
  • Resolve issues with utilities within railroad right-of-way.
  • Time commitment-solidify on ODOT's part.
  • Give railroads incentive for early completion of relocation.
Constructability review.
  • Constructability review on existing plans, CPM, and quantities.
  • Tie-in to existing alignments.
  • Review at 30 percent and 70 percent by local contractors and independent reviewers.
  • 90 percent specification review.
  • Develop specifications along with plans.
Contracts.
  • Too many mainline construction projects.
  • Projects are interrelated and will require cooperation and coordination between two or more contractors.
  • Cooperation of UPRR and BNSF is required for successful completion of project.
  • Disputes between owners and contractors can slow down or stop progress on construction projects.
  • Reduce number of contracts based on logical construction sequence.
  • Incentive for contractor cooperation and early completion while obtaining high quality.
  • Dispute resolution board and partnering used to keep project moving.
Innovative processes.
  • GPS/electronic data.
  • Pre-procurement of precast items, etc.
  • Contractor staging area/real estate issues.
  • Use GPS and electronic data gathering and recordkeeping to speed up surveying, project documentation and progressive/final contractor payment.
  • Contractor would include purchase price of excess right-of-way in bid and assume ownership of parcel(s) when project is complete.
Contract administration.
  • Shop drawing and submittal review can delay projects.
  • Oklahoma statutes require that change orders be micro-managed by ODOT senior staff and Highway Commission.
  • Materials tests are being duplicated by ODOT and contractors, causing wasted man hours, disputes, and delays in providing test results.
  • Due to the size and type of work on this project, it will difficult or impossible for prime contractor to complete 50 percent of work.
  • Use electronic submittals with 15-day turnaround.
  • Single resident engineer point of contact for entire project.
  • Raise limit of change orders. Give division engineer $100,000 and director $500,000 limit on change orders without Commission approval.
  • Use contractors test results for acceptance with ODOT oversight.
  • Allow 70 percent subcontracting by special provision. Prime contractor will still have primary responsibility for contract.
Materials availability.
  • There is a possibility that obtaining paving materials and steel will cause delays due to shortages.
  • 2.5 million cubic yards of borrow is required for this project.
  • Use material procurement contracts to obtain long lead-time items before work begins on construction projects.
  • Have preestablished borrow sites designated before project is let to contract.
Miscellaneous issues.
  • It will be difficult to obtain water for concrete plants in this area.
  • This project is complex and has many items of work that are sequential.
  • Coordination of aesthetic elements of the project may cause construction and scheduling problems if not properly managed and addressed.
  • This project is being constructed in an environmentally sensitive area.
  • Use canal water for mixing concrete.
  • Let initial contracts for drainage, rail, water lines, and sewer lines early to clear the way for future projects.
  • Give civic groups an active part early on to obtain buy-in so that aesthetic elements are manageable, cost effective, maintainable, properly defined, and constructible.
  • Partner with DEQ to develop project specific erosion control plan to keep project within guidelines and on schedule.
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Updated: 11/06/2013
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000