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FHWA Order 42301.1
This Directive was canceled November 16, 2004.

FHWA Internal Energy Conservation Programs
Classification Code Date Office of Primary Interest
4230.1 September 15, 1980  


  1. Purpose

  2. Scope

  3. Policy

  4. Objectives

  5. References

  6. Responsibilities

  7. Energy Target Areas

  8. Exceptions

  9. Reports

  1. PURPOSE. To articulate an internal energy conservation program for the Federal Highway Administration (FHWA), and establish policies, procedures, and guidelines for carrying out that program.

  2. SCOPE. This Order applies of the FHWA to actively promote programs, practices, and procedures which support national energy conservation goals.

  3. POLICY. It is the policy of the FHWA to actively promote programs, practices, and procedures which support national energy conservation goals.

  4. OBJECTIVES. The objectives of this program are:

    1. to promote energy conservation in the use and operation of government-owned or -leased motor vehicles:

    2. to reduce energy consumption in FHWA-owned facilities and to cooperate with General Services Administration (GSA) by implementing conservation measures in FHWA-occupied facilities controlled by GSA;

    3. to promote energy conservation through the use and development of "ridesharing" programs among FHWA employees;

    4. to disseminate information to FHWA organizational elements concerning new and innovative energy conservation measures and programs;

    5. to establish requirements for reporting progress toward achieving energy conservation goals.


    1. Executive Order No. 11912, "Energy Policy and conservation," which requires the development of guidelines for, and the submittal of, 10-year plans for energy conservation in government buildings, and establishes requirements for energy audits and goals for reduction of energy use in Federal Buildings.

    2. Executive Order No. 12191, "Federal Facility Ridesharing Program," which requires agencies to promote ridesharing as a means to conserve petroleum, reduce congestion, improve air quality, and provide an economical way for Federal employees to commute to work.

    3. 41 Code of Federal Regulations (CFR) 101-20.116, "Conservation of Energy by Executive Agencies," which establishes requirements for energy conservation policies and practices and for reporting of energy consumption in Federal facilities.

    4. 41 CFR 101-20.117, "Carpool Parking," which establishes requirements for setting of priorities in allocating parking spaces to encourage carpooling.

    5. 41 CFR 101-38.13, "Energy Conservation in Motor Vehicle Management," which establishes requirements to be satisfied in the acquisition and use of motor vehicles, particularly passenger vehicles, to promote energyconservation.

    6. Dot Order 4440.3A, dated January 19, 1978, "Motor Vehicle Management," which prescribes responsibilities, standards, and procedures for the management of general purpose motor vehicle within the Department of Transportation (DOT).

  6. RESPONSIBILITIES. The associate Administrator for Administration is responsible for formulating and recommending to the Administrator polices, procedures, and standards which promote energy conservation in FHWA and implementing those provision of this Order within their respective regions and making periodic reports as may be required.

  7. ENERGY TARGET AREAS. Areas to receive special attention in achieving FHWA's energy conservation objectives are as follows;

    1. Motor Vehicle Use

        (1) In accordance with DOT Order 4440.3A, the use of government-owned vehicles (GOV) for official travel should be restricted except as follows:

          (a) when public transit is unavailable;

          (b) when GOV is used on a ridesharing basis;

          (c) where the use of public transit would place a serious burden on the employee; or

          (d) the direct design and construction operations of the FHWA will be impeded by such restrictions.

        (2) The use of government vehicles in motor carrier safety investigative operations is specifically exempted from the restriction mentioned in paragraph 7a(1). It is recognized that responsible officials will be required to use judgment as circumstances warrant.

        (3) The Associate Administrator for Administration and the Regional Administrator will provide furtherguidance as required to implement this restriction on motor vehicle use in their respective areas of responsibility.

    2. Ridesharing and Parking Facilities

        (1) The Associate Administrator for Administration and the Regional Administrator will encourage employees of their respective organizations to share rides to and from work for official travel. Measures taken should include;

          (a) disseminating information on ridesharing, especially on special projects which are underway locally;

          (b) granting government-funded parking spaces to ridesharing and the handicapped only;

          (c) coordinating with other Federal agencies, State and local government organizations, and private businesses for ridesharing among FHWA employees with common destinations;

          (d) approving flexible work hours to allow employees better opportunities to form or join carpools and vanpools, and to help relieve the park-hour strain on public transportation facilities; and

          (e) Promoting and disseminating information in support of mass transit, where available.

        (2) Request to buy, rent, or lease parking spaces will be submitted by the Regional Administrators to the Associates Administrator for Administration. Spaces will be approved for government-owned or privately owned vehicles used in ridesharing or operated by handicapped persons only. Attachment 1 contains information required for requesting parking spaces.

    3. Facilities. The following procedures shall be used to assist in the establishment of a uniform energy conservation program for the entire FHWA. For FHWA-occupied space that is owned or leased by GSA, thatorganization is responsible for implementing energy-reducing procedures, and FHWA will provide maximum compliance with directives and instructions issued by GSA. The Associate Administrator for Administration and the Regional Administrators are responsible for implementing these procedures in their respective areas, and insuring that the consumption of energy in FHWA-owned facilities is reduced by 20 percent for facilities built prior to November 1978, and 45 percent for facilities constructed after November 1978. These targets are prescribed by the Department of Energy (DOE) and methods of measuring compliance shall be in accordance with provided DOE procedures. Specific actions required to archive these goals are as follows:

        (1) Energy consumed for lighting shall be reduced by removing nonessential lamps and fixtures. During working hours, overhead lighting shall be reduced to 50 foot-candles at work stations, 30 foot-candles in work areas, and 10 foot-candles (but not less than) in nonworking areas. Off-hours and exterior lighting shall be eliminated except where essential for safety and security purposes.

        (2) During the seasonably hot months, air cooling systems shall maintain temperatures at n lower than 78 F (25.5C) to 80 F (26.5C) during working hours.

        (3) During the heating season, thermostats shall be set to maintain a temperature of 65 F (18.33) depending on the type occupancy and the activity in the space.

        (4) Domestic hot water temperatures shall be reduced from 140 F (60 C) to 105 F (40.56 C).

        (5) Outside air intake during heating and cooling season shall be reduced to the greatest extent feasible. Under most conditions, a 10 percent outside air intake will be adequate for general office space. Special purpose space such as laboratories shall have the outside air intake reduce to the maximum extent possible consistent with the requirements of the mission.

        (6) The operation of threshold heaters and portableheating and cooling devices is prohibited at FHWA-owned facilities and in all other government-owned or -leased space.

        (7) In standard type office, humidity controls shall not be provided during the cooling season. Requests for humidity controls in special purpose space or in certain geographical locations shall be evaluated on a case-by-case basis by the official responsible for the operation and maintenance of the facility with the concurrence of the FHWA Office of Management System (HMS-21). Humidity controls may be provided during the heating season for general office space.


    1. Exceptions to the restrictions prescribed in paragraph 7c may be necessary for:

        (1) the protection and operation of certain specialized equipment, e.g., computers;

        (2) maintaining the health and efficiency of employees; and

        (3) certain laboratories such as those which are environmentally and climatically controlled.

    2. Such exceptions may be granted only after the office requesting the exception has presented all necessary supporting evidence to the official responsible for the operation and maintenance of the facility. In GSA-owned or -leased space, the building manage will be the responsible official for granting an exception. At FHWA-owned facilities, exceptions will be granted by the official responsible for the operation and maintenance of the facility and must be concurred in by the FHWA Energy Conservation Coordinator (HMS-21). Exceptions for medical reasons must be accompanied by a doctor's certificate.

  9. REPORTS. To assess the efficiency of internal FHWA conservation activities, and to comply with requirements of DOE and GSA, a quarterly summary of energy consumption is compiled and submitted to the Office of Management System(HMS-20) 15 days after the close of each quarter.

    1. Mileage Report (RCS HMS-21-11). All regions are required to submit quarterly mileage reports detailing their motor vehicle mileage for official business by the following categories:

        (1) Agency-owned.

        (2) Commercially leased.

        (3) Commercially rented.

        (4) Privately owned vehicles used for official business.

    2. Energy Consumption Information (RCS HMS-21-12). In addition the Fairbank Highway Research Station and the Office of Federal Highway Projects in Vancouver, Washington, will submit the energy consumption information for buildings and facilities to the Office of Management Systems, HMS-20, quarterly. This information includes the following, as applicable:

        (1) Fuel oil consumption.

        (2) Electric consumption (Kilowatt hours).

        (3) Electric consumption (parking areas).

        (4) Natural gas consumption.

John S. Hassell, Jr
Federal Highway Administrator


Applications for parking spaces are to be submitted to Washington Headquarters by Regional Administrators. Requests should contain the following information:

  1. Number of spaces needed.

  2. Who will use the space, and in the case of rideshare vehicles, how many people will be sharing each vehicle.

  3. Number of spaces currently available, by the following categories:

    1. executive of overtime

    2. rideshare vehicles

    3. official government vehicle

    4. handicapped

    5. other (define and explain).

  4. Number of spaces not utilized in each of the categories in paragraph 3 above.

  5. A full explanation of why the new spaces are needed.
Page last modified on October 19, 2015
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