Order
Subject
FHWA Audio and Visual Aids Handbook
Classification Code	Date	Office of Primary Interest
H 1710.3A	April 21, 2005	HAIM-20

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Par.

1. What is the purpose of this directive?
2. Does this directive cancel an existing FHWA directive?
3. What is the background concerning this directive?
4. What are the authorities for this directive?
5. Where can I get additional guidance on preparing FHWA audiovisual multimedia, graphics, and visual communications products?

1. What is the purpose of this directive? This directive issues a new Federal Highway Administration (FHWA) Audio and Visual Aids Handbook and new policies and procedures for developing and issuing audiovisual, multimedia, graphics, and visual communications services.
   
   
2. Does this directive cancel an existing FHWA directive? Yes. This directive cancels the outdated FHWA Order H 1710.3, Audiovisual and Visual Aids Handbook, dated February 22, 1985.
   
   
3. What is the background concerning this directive? This directive provides guidance to management and staff in the Washington Headquarters offices and field offices on obtaining audiovisual, multimedia, graphics, and visual communications services within FHWA. New services are now being provided for CD and DVD developments, and motion picture film is no longer being produced by FHWA.
   
   
4. What are the authorities for this directive? The enactments of the following impact the way audiovisual communications products are produced:
   
   
   1. The Data Quality Act, Section 515 of the Treasury and General Government Appropriations Act of 2001 (Public Law (P.L.) 106-544, House Resolution 5658)
   2. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S. Code 794d) by the Workforce Investment Act of 1998 (P.L. 105-220).
      
      
5. Where can I get additional guidance on preparing FHWA audiovisual, multimedia, graphics, and visual communications products? You may contact the FHWA Management Services Division (HAIM-20) at 202-366-9101. Field offices may contact one of the Resource Center locations or an Administrative Service Team.

Michael J. Vecchietti Associate Administrator for Administration

TABLE OF CONTENTS

Chapter 1. General Information

1. What is the purpose of this chapter?
2. Which Federal government publications govern and relate to this directive?
3. Does this directive apply to all FHWA audiovisual, multimedia, graphics, and visual communications products?
4. What are some examples of the types of audiovisual, multimedia, graphics, and visual communications products governed by this Handbook?
5. What types of work are involved in preparing audiovisual, multimedia, graphics, and visual communications products?
6. What types of media are used in preparing audiovisual, multimedia, graphics, and visual communications products?
7. What types of audiovisual, multimedia, graphics, and visual communications work are not covered by this directive?
8. Do the requirements of Section 508 of the Rehabilitation Act apply to audiovisual, multimedia, graphics, and visual communications products prepared by FHWA?
9. Do the requirements of the Data Quality Act mandate that all audiovisual, multimedia, graphics and visual communications products have a Data Quality Assurance Statement?
10. Do all FHWA audiovisual, multimedia, graphics, and visual communications products require a disclaimer statement?
11. Must I use the FHWA logo on every audiovisual, multimedia, graphics, and visual communications product I prepare?

Chapter 2. Services and Management of FHWA's Audiovisual, Multimedia, Graphics, and Visual Communications Products

1. What types of audiovisual, multimedia, graphics, and visual communications products does this chapter cover?
2. What kinds of audiovisual, multimedia, graphics, and visual communications services are available?
3. Who manages FHWA's audiovisual, multimedia, graphics, and visual communications program in the Washington Headquarters?
4. Who is responsible for funding these services?
5. Who directs the audiovisual, multimedia, graphics, and visual communications program in the field offices?
6. What if I need services that are not listed above?

Chapter 3. Clearance Requirements

1. What is the purpose of this chapter?
2. What kind of clearance is needed for audiovisual, multimedia, graphics, and visual communications productions?
3. Does Public Affairs need to review and approve proposed FHWA audiovisual, multimedia, graphics, and visual communications projects, including those in the field offices?
4. How do I obtain a Public Affairs Clearance?
5. Is any other clearance needed?
6. May I use copyrighted material in an audiovisual, multimedia, graphics, or visual communications product?

Chapter 4. Production Requirements and Procedures

1. What is the purpose of this chapter?
2. What are the requirements for preparing FHWA audiovisual, multimedia, graphics, and visual communications productions?
3. May an audiovisual, multimedia, graphics, or visual communications production be used to endorse a product, an industry, or legislation?
4. Should I check to see if an existing product or production meets my needs before preparing a new one?
5. Must I use the FHWA logo in my production?

Chapter 5. Planning and Funding Audiovisual, Multimedia, Graphics, and Visual Communications Productions

1. What is the purpose of this chapter?
2. How do I know when to prepare an audiovisual, multimedia, graphics, or visual communications production instead of a publication or exhibit?
3. How do I choose the proper medium of audiovisual, multimedia, graphics, or visual communications production or other product?
4. What are some examples of audiovisual, multimedia, graphics, and visual communications items that can be prepared for me?
5. What should I know about planning a new audiovisual, multimedia, graphics, or visual communications production?
6. How do I request audiovisual, multimedia, graphics, and visual communications work?
7. How should field offices request audiovisual, multimedia, graphics, and visual communications products?
8. Will I receive help with project management for my audiovisual, multimedia, graphics, and visual communications productions?
9. Is motion picture film still produced at FHWA?
10. What kind of still photography work is available for my communication projects?
11. How do I order still photography work at Washington Headquarters?
12. What if I need extensive photo work for an exhibit, event, or publication?
13. How much time should I expect to schedule for exhibit preparation?
14. Will I receive help with marketing my production?
15. How can my office ensure that the audiovisual, multimedia, graphics, and visual communications items prepared are technically correct?
16. What production methods should be used, contract or in-house?
17. What sources of funds are available for audiovisual, multimedia, graphics, and visual communications productions?

Chapter 6. Requesting Audiovisual and Multimedia Services and Equipment

1. What is the purpose of this chapter?
2. How do I borrow audiovisual and multimedia equipment in FHWA's Washington Headquarters?
3. How do I borrow audiovisual and multimedia equipment in FHWA's field offices?
4. May I purchase audiovisual and multimedia equipment in FHWA's Washington Headquarters or field offices?

Chapter 7. Distribution and Disposition of Audiovisual, Multimedia, Graphics, and Visual Communications Materials

1. What is the purpose of this chapter?
2. What kinds of distribution services are available for audiovisual, multimedia, graphics and visual communications projects?
3. Can my audiovisual, multimedia, graphics, or visual communications production be commercially distributed?

Figures

Figure 1. Quality Assurance Statement
Figure 2. Disclaimer for Product Names and Manufacturers
Figure 3. Use of the FHWA Logo-Mark and Signature Variations

Chapter 1. General Information

Par.

1. What is the purpose of this chapter?
2. Which Federal government publications govern and relate to this directive?
3. Does this directive apply to all FHWA audiovisual, multimedia, graphics, and visual communications products?
4. What are some examples of the types of audiovisual, multimedia, graphics, and visual communications products governed by this Handbook?
5. What types of work are involved in preparing audiovisual, multimedia, graphics, and visual communications products?
6. What types of media are used in preparing audiovisual, multimedia, graphics, and visual communications products?
7. What types of audiovisual, multimedia, graphics, and visual communications work are not covered by this directive?
8. Do the requirements of Section 508 of the Rehabilitation Act apply to audiovisual, multimedia, graphics, and visual communications products prepared by FHWA?
9. Do the requirements of the Data Quality Act mandate that all audiovisual, multimedia, graphics, and visual communications products have a Data Quality Assurance Statement?
10. Do all FHWA audiovisual, multimedia, graphics, and visual communications products require a disclaimer statement?
11. Must I use the FHWA logo on every audiovisual, multimedia, graphics, and visual communications product I prepare?

1. What is the purpose of this chapter? This chapter outlines and updates the policies and procedures for preparing FHWA audiovisual, multimedia, graphics, and visual communications products.
2. Which Federal government publications govern and relate to this directive? The following publications govern and relate to FHWA's audiovisual, multimedia, graphics, and visual communications products:
   1. FHWA Order 4460.1A, Clearance of Requests for Procurement of Services, dated August 10, 1982.
   2. FHWA Order M 4300.1, FHWA Order M 4300.1, Personal Property Management Manual, dated June 22, 1983.
3. Does this directive apply to all FHWA audiovisual, multimedia, graphics, and visual communications products? Yes. This directive applies to all audiovisual activities, products, services, and equipment prepared "in-house" and those prepared by contracts or subcontracts, purchase orders, reimbursable or interagency agreements, general working agreements, and discretionary grants. It also applies to contracts prepared under a "memorandum of understanding" (MOU).
4. What are some examples of the types of audiovisual, multimedia, graphics, and visual communications products governed by this Handbook? The types of products include the following:
   1. Videotape productions.
   2. Video duplication, distribution, and transfer of audiovisual products from one medium to another.
   3. Audiovisual equipment, services, and products.
   4. Computer multimedia productions (CD duplications and DVD productions).
   5. Slide sets and sound productions.
   6. All types of exhibits (free-standing, wall art, kiosks, etc.) and posters.
5. What types of work are involved in preparing audiovisual, multimedia, graphics, and visual communications products? Many different types of work are involved in preparing audiovisual, multimedia, graphics, and visual communications products. These include video treatments, storyboarding, scripting, production, postproduction, duplication, and distribution.
6. What types of media are used in preparing audiovisual, multimedia, graphics, and visual communications products? A number of different types of media are used in preparing these products, such as computer hardware and software, videotapes, videodiscs, audio recordings (tape or disc), slide sets, and mixed media products (any combination of two or more media).
7. What types of audiovisual, multimedia, graphics, and visual communications work are not covered by this directive? All activities that relate to automated data processing (ADP) and telecommunications systems, networks, equipment, supplies, services, and technology are not covered by this directive.
8. Do the requirements of Section 508 of the Rehabilitation Act apply to audiovisual, multimedia, graphics, and visual communications products prepared by FHWA? Yes. All training and informational audiovisual, multimedia, graphics, and visual communications products prepared by FHWA or by its contractors that support the Agency's mission must comply with Section 508 requirements.
9. Do the requirements of the Data Quality Act mandate that all audiovisual, multimedia, graphics, and visual communications products have a Data Quality Assurance Statement? Yes. All audiovisual, multimedia, graphics, and visual communications products must have a Quality Assurance Statement. See Figure 1 that outlines the standard language of the Quality Assurance Statement.
10. Do all FHWA audiovisual, multimedia, graphics, and visual communications products require a disclaimer statement? Yes. All audiovisual, multimedia, graphics, and visual communications products must display a disclaimer statement for product names and manufacturers. See Figure 2 for standard language of the disclaimer for product names and manufacturers.
11. Must I use the FHWA logo on every audiovisual, multimedia, graphics, and visual communications product I prepare? Yes. Every audiovisual, multimedia, graphics, and visual communications product prepared and paid for with FHWA funds must display the FHWA logo composed of the DOT mark (the triskelion), the Department's name, and the Administration's name in the appropriate format. See Figure 3, Use of the FHWA Logo-Mark and Signature Variations.

Chapter 2. Services and Management of FHWA's Audiovisual, Multimedia, Graphics, and Visual Communications Products

Par.

1. What types of audiovisual, multimedia, graphics, and visual communications products does this chapter cover?
2. What kinds of audiovisual, multimedia, graphics, and visual communications services are available?
3. Who manages FHWA's audiovisual, multimedia, graphics, and visual communications program in the Washington Headquarters?
4. Who is responsible for funding these services?
5. Who directs the audiovisual, multimedia, graphics, and visual communications program in the field offices?
6. What if I need services that are not listed above?

1. What types of audiovisual, multimedia, graphics, and visual communications products does this chapter cover? This chapter covers many types of products, such as the following:
   1. Public service announcements (for television, radio, print media, or other media);
   2. Productions made to train, inform the public, and transfer technology;
   3. Products that accompany research and development projects;
   4. Products that document research programs and public events; and
   5. Products developed by another Federal government agency or by an individual organization outside the Federal government. These include (but are not limited to) finished products, preprint and master materials, research documentation, and training materials.
2. What kinds of audiovisual, multimedia, graphics, and visual communications services are available? The Management Services Division (HAIM-20) provides various audiovisual services, either through commercial sources or with in-house staff. Examples of available services are:
   1. Scriptwriting for both technical and non-technical audiovisual productions. Prepared scripts can also be reviewed and edited.
   2. Editing and limited repair of videotapes and audiotapes.
   3. Duplication of videotapes and audiotapes.
   4. Professional narration for videotape productions.
   5. Music and audio features for audiovisual productions.
   6. Equipment loan at Washington Headquarters offices. The Publishing and Visual Communications Team (HAIM-23) maintains a video and audio equipment loan pool that includes a limited supply of equipment for meetings and other official events. Equipment is available on a first-come, first-served basis. Reservations are accepted. These items include:

      (1) Overhead projectors,
      (2) 35mm projectors,
      (3) Movie screens,
      (4) Audio cassette recorders,
      (5) Polaroid cameras,
      (6) Video camcorders,
      (7) TV monitors,
      (8) Sound systems,
      (9) Infocus projectors, and
      (10) Digital cameras.

   7. Commercial and Federal government audiovisual productions for "off-the-shelf" purchase of commercial and Federal government produced films, videotapes, and slide-tape presentations.
   8. Videotaping of special events, training courses, test data, and other applicable materials.
   9. Audiovisual libraries. HAIM-20 maintains master videotapes of most FHWA- produced products and will duplicate programs as requested.
3. Who manages FHWA's audiovisual, multimedia, graphics, and visual communications program in the Washington Headquarters? HAIM-20 is responsible for managing the day-to-day operations of this program and is also responsible for ensuring that the products are prepared economically and in conformance with DOT and FHWA policy.
4. Who is responsible for funding these services? Audiovisual, multimedia, graphics, and visual communications services can be funded through the central support budget managed by HAIM-20. Field offices are responsible for managing their own program funds.
5. Who directs the audiovisual, multimedia, graphics, and visual communications program in the field offices? The Resource Center Managers, Division Administrators, and Federal Lands Highway Division Engineers are responsible for carrying out the program in the field offices. The managers in the field are responsible for ensuring that communications products are prepared economically and in conformance with DOT and FHWA policy.
6. What if I need services that are not listed above? If services are required that are not listed above, the requesting office should contact HAIM-20 for guidance.

Chapter 3. Clearance Requirements

Par.

1. What is the purpose of this chapter?
2. What kind of clearance is needed for audiovisual, multimedia, graphics, and visual communications productions?
3. Does Public Affairs need to review and approve proposed FHWA audiovisual, multimedia, graphics, and visual communications projects, including those in the field offices?
4. How do I obtain a Public Affairs Clearance?
5. Is any other clearance needed?
6. May I use copyrighted material in an audiovisual, multimedia, graphics, or visual communications product?

1. What is the purpose of this chapter? This chapter provides information on the clearance requirements and copyright use for all FHWA audiovisual, multimedia, graphics, and visual communications products.
2. What kind of clearance is needed for audiovisual, multimedia, graphics, and visual communications productions? All videotapes and multimedia presentations prepared by or funded with the central support budget or FHWA program and field offices must be cleared by the Associate Administrator for Public Affairs (Public Affairs).
3. Does Public Affairs need to review and approve proposed FHWA audiovisual, multimedia, graphics, and visual communications projects, including those in the field offices? Yes. Public Affairs must review each proposed FHWA project to ensure it supports one or more strategic goals and is useful to the Agency. Public Affairs will also determine if the publication duplicates information in an existing document or if the information would be best presented in a different format (such as an electronic or Internet publication). You should prepare Form FHWA-1113, Clearance Request for Publication, Film, Exhibit or Visual Presentation, and present the publication concept to Public Affairs in the early stages of development. All graphics, still photography, and exhibit presentations prepared by or funded by FHWA program offices, resource center locations, or field offices require a Public Affairs clearance if they are to be shown to the general public, if they would initiate new policy, or if they would revise the existing FHWA policy.
4. How do I obtain a Public Affairs clearance? You should prepare Form FHWA-1113, Clearance Request for Publication, Film, Exhibit, or Visual Presentation. Along with the form, provide a brief description (no more than one page in length) of your project and submit it to Public Affairs before you begin production of or start any contracts for the work.
5. Is any other clearance needed? No. No other clearance is needed, but you should provide a copy of the Public Affairs clearance request to the HAIM-20 staff member who will assist you with your audiovisual, multimedia, and visual communications products.
6. May I use copyrighted material in an audiovisual, multimedia, graphics, or visual communications product? Yes. You may use copyrighted material with the permission of the copyright holder. Violation of a copyright may require the Federal government to pay damages to the copyright holder. You or your contractor must contact the copyright holder and obtain written permission to use the copyrighted image, words, or tape. You must provide a copy of this written permission to HAIM-20.

Chapter 4. Production Requirements and Procedures

Par.

1. What is the purpose of this chapter?
2. What are the requirements for preparing FHWA audiovisual, multimedia, graphics, and visual communications productions?
3. May an audiovisual, multimedia, graphics, or visual communications production be used to endorse a product, an industry, or legislation?
4. Should I check to see if an existing product or production meets my needs before preparing a new one?
5. Must I use the FHWA logo in my production?

1. What is the purpose of this chapter? This chapter discusses Federal, DOT, and FHWA procedures that must be followed when preparing audiovisual, multimedia, graphics, and visual communications products.
2. What are the requirements for preparing FHWA audiovisual, multimedia, graphics, and visual communications productions? FHWA offices must prepare cost-effective and agency-coordinated productions that meet the needs of the agency, its partners, the traveling public, and people with disabilities. All productions must be in compliance with Section 508 of the Rehabilitation Act. See www.Section508.gov for further information. All productions must support the FHWA Strategic Goals in the Agency's Strategic Plan. All FHWA audiovisual, multimedia, graphics, and visual communications products should be used by program offices to inform, train, and educate.
3. May an audiovisual, multimedia, graphics, or visual communications production be used to endorse a product, an industry, or legislation? No. It is against the law for any Federal agency (or Federal employee) to influence pending legislation. Visual communications media must be used only to support the policies and programs of the FHWA. FHWA cannot develop or sponsor items that endorse brand-name products, promote the status of various industries, or influence pending legislation. If you must mention trade names or companies in your communications product, you must use appropriate disclaimer statements to ensure that viewers do not interpret your item as an endorsement.
4. Should I check to see if an existing product or production meets my needs before preparing a new one? Yes. If any existing audiovisual, multimedia, graphics, or visual communications product can fill your needs, you should use that product. If no adequate product exists, then a new product should be developed. Contact HAIM-20 for assistance to determine if any existing product can meet your needs.
5. Must I use the FHWA logo in my production? Yes. Every production prepared and paid for with FHWA funds must display the FHWA logo. See Figure 3, Use of the FHWA Logo-Mark and Signature Variations. For further help with logos, contact HAIM-20.

Chapter 5. Planning and Funding Audiovisual, Multimedia, Graphics, and Visual Communications Productions

Par.

1. What is the purpose of this chapter?
2. How do I know when to prepare an audiovisual, multimedia, graphics, or visual communications production instead of a publication or exhibit?
3. How do I choose the proper medium of audiovisual, multimedia, graphics, or visual communications production or other product?
4. What are some examples of audiovisual, multimedia, graphics, and visual communications items that can be prepared for me?
5. What should I know about planning a new audiovisual, multimedia, graphics, or visual communications production?
6. How do I request audiovisual, multimedia, graphics, and visual communications work?
7. How should field offices request audiovisual, multimedia, graphics, and visual communications products?
8. Will I receive help with project management for my audiovisual, multimedia, graphics, and visual communications productions?
9. Is motion picture film still produced at FHWA?
10. What kind of still photography work is available for my communications projects?
11. How do I order still photography work at Washington Headquarters?
12. What if I need extensive photo work for an exhibit, event, or publication?
13. How much time should I expect to schedule for exhibit preparation?
14. Will I receive help with marketing my production?
15. How can my office ensure that the audiovisual, multimedia, graphics, and visual communications items prepared are technically correct?
16. What production methods should be used, contract or in-house?
17. What sources of funds are available for audiovisual, multimedia, graphics, and visual communications productions?

1. What is the purpose of this chapter? This chapter discusses the basic steps for planning, obtaining funding for, and preparing your FHWA audiovisual, multimedia, graphics, and visual communications production. The chapter also discusses related services and equipment.
2. How do I know when to prepare an audiovisual, multimedia, graphics, or visual communications production instead of a publication or exhibit? When an office needs to motivate or train, visual images are often the best way to present the needed information to the targeted audience. In these cases, an audiovisual, multimedia, or visual communication product may be better than a printed publication or e-mail. Also, you may need to supplement your publication or other communication method with one or more visual media.
3. How do I choose the proper medium of audiovisual, multimedia, graphics, or visual communications production or other product? HAIM-20 can help you decide which type of product will best suit your audience or marketing needs.
4. What are some examples of audiovisual, multimedia, graphic, and visual communications items that can be prepared for me? HAIM-20 can prepare products such as multimedia presentations, posters, video walls, viewgraphs, tabletop or full-size exhibits, flip charts, illustrations, CD duplication, and DVD productions, all using state-of-the-art technology.
5. What should I know about planning a new audiovisual, multimedia, graphics, or visual communications production? Planning is an important step in developing any audiovisual or multimedia production. Proper planning will ensure a high-quality, cost-effective, and timely product. Completion of a project can take from one week to two months depending on its complexity. Refer to the Products and Services Guide for more information.
6. How do I request audiovisual, multimedia, graphics, and visual communications work? To initiate all work, you should submit DOT Form 4200.1, Procurement Request, to the FHWA HAIM-20 staff member assisting you. Ask the staff member for guidance in preparing this form, and be sure to include compliance with Section 508 as a specific requirement.
7. How should field offices request audiovisual, multimedia, graphics, and visual communications products? Field offices may use the services of local commercial sources to develop audiovisual productions by following the appropriate procurement procedures. Field offices may also request services from HAIM-20.
8. Will I receive help with project management for my audiovisual, multimedia, and visual communications productions? Yes. HAIM-20 can evaluate your project and manage the production work as necessary. HAIM-20 can help with preparing your projects, from the early planning stages through completion. Staff members will also help you prepare production schedules, obtain cost estimates, and perform other tasks related to your production. Field offices may also contact one of the Resource Center locations or an Administrative Service Team.
9. Is motion picture film still produced at FHWA? No. Though this medium is the most durable and flexible one for visuals and sound, it is also the most time-consuming and expensive to produce. For this reason, film use today is limited to commercial motion pictures, such as those produced in Hollywood, CA, and other world film capitals.
10. What kind of still photography work is available for my communications projects? Services include photography, film processing, enlarging, duplicating, digitizing, retouching, and other special services. Also available are stock photography, photo shoots on location, and photo reproduction. To obtain these services, you should submit a DOT Form 4200.1, Procurement Request, to HAIM-20. Be sure to include a description of the photo that is a "text equivalent" of the information you are trying to convey in the photo. These descriptions will be used to make the final electronic production compliant with Section 508 of the Rehabilitation Act.
11. How do I order still photography work at Washington Headquarters? If you need photography for an official DOT or FHWA event or official, contact HAIM-20 and the service will be ordered through DOT's Office of the Secretary. HAIM-20 will provide an estimate so that you may complete Form DOT 4200.1, Procurement Request, to fund the work.
12. What if I need extensive photo work for an exhibit, event, or publication? If you need a professional photographer to take numerous photos for a product or if you need a photographer for an extended assignment, contact HAIM-20 for advice on planning the project. HAIM-20 can also help you choose a vendor (or vendors) to bid on and prepare this project for you.
13. How much time should I expect to schedule for exhibit preparation? Consult HAIM-20 as soon as you know you will need an exhibit. Production time varies from four to twelve weeks or longer depending on the complexity of the exhibit. Be sure to plan in advance to ensure your project is completed on time and without budget overruns.
14. Will I receive help with marketing my production? Yes. HAIM-20 can help you prepare a marketing and communication plan, identify your audience, and plan the right products for your needs.
15. How can my office ensure that the audiovisual, multimedia, graphics, and visual communications items prepared are technically correct? The requesting office should designate a technical advisor (who may also be the customer) to work with the production manager. The technical advisor will provide technical oversight of the audiovisual production. A HAIM-20 staff member may provide service as your Contracting Officer's Technical Representative (COTR) / Technical Advisor as well as your marketing specialist.
16. What production methods should be used, contract or in-house? HAIM-20 will recommend to the requesting office whether the audiovisual, multimedia, or visual communications products should be produced using contract services, in-house resources, or a combination of the two methods. HAIM-20 will consider the subject matter, staff resources, type of production facilities needed, travel budget, cost effectiveness, and the requirements of OMB Circular A-76 to make the best use of resources.
17. What sources of funds are available for audiovisual, multimedia, graphics, and visual communications productions? The central support budget will cover the Washington Headquarters offices. The field offices are responsible for their respective funds to cover the costs of these productions.

Chapter 6. Requesting Audiovisual and Multimedia Services and Equipment

Par.

1. What is the purpose of this chapter?
2. How do I borrow audiovisual and multimedia equipment in FHWA's Washington Headquarters?
3. How do I borrow audiovisual and multimedia equipment in FHWA's field offices?
4. May I purchase audiovisual and multimedia equipment in FHWA's Washington Headquarters or field offices?

1. What is the purpose of this chapter? This chapter describes procedures for purchasing and borrowing audiovisual and multimedia services and equipment in the FHWA.
2. How do I borrow audiovisual and multimedia equipment in FHWA's Washington Headquarters? Contact the HAIM-20 staff to borrow equipment. See Chapter 2, paragraph 2f, for a list of available equipment. A card must be completed and signed by the borrower before borrowing the equipment.
3. How do I borrow audiovisual and multimedia equipment in FHWA's field offices? Check with your field office if a loan pool is available. If a loan pool is not available, your office may either purchase or rent equipment from a local source.
4. May I purchase audiovisual and multimedia equipment in FHWA's Washington Headquarters or field offices? Yes. Your office may purchase your own equipment. Also, you may contact the HAIM-20 staff for advice and assistance with your research.

Chapter 7. Distribution and Disposition of Audiovisual, Multimedia, Graphics, and Visual Communications Materials

Par.

1. What is the purpose of this chapter?
2. What kinds of distribution services are available for audiovisual, multimedia, graphics, and visual communications projects?
3. Can my audiovisual, multimedia, graphics, or visual communications production be commercially distributed?

1. What is the purpose of this chapter? This chapter describes the distribution procedures for FHWA audiovisual, multimedia, graphics, and visual communications materials.
2. What kinds of distribution services are available for audiovisual, multimedia, graphics, and visual communications projects? Distribution services are available through various sources. Refer to FHWA Order H 1300 1B, FHWA Distribution System Handbook, for more information.
3. Can my audiovisual, multimedia, graphics, or visual communications production be commercially distributed? Commercial distribution sources are used for productions that have wide public appeal. Public Affairs, in cooperation with the originating office, evaluates the completed production and makes the determination whether the production can be commercially distributed.

Figure 1. Quality Assurance Statement

The Federal Highway Administration provides high-quality information to serve Government, industry, and the public in a manner that promotes public understanding. Standards and policies are used to ensure and maximize the quality, objectivity, utility, and integrity of its information. FHWA periodically reviews quality issues and adjusts its programs and processes to ensure continuous quality improvement.

Figure 2. Disclaimer for Product Names and Manufacturers

If any names of products or manufacturers appear in the audiovisual production, the following disclaimer also must be used as a second paragraph of the Notice. (Note: FHWA's Strategic Communications Team (HRTS-2) requires that the information in both Figures 1 and 2 be used for all research and technical audiovisual productions.)

The U.S. Government does not endorse products or manufacturers. Trademarks or manufacturers' names appear in this report only because they are considered essential to the objective of the document.

 

Figure 3. Use of the FHWA Logo-Mark and Signature Variations

Use either the two-liner or four-liner FHWA logo on any audiovisual, multimedia, graphics, and visual communications products you prepare (see below).

The logo can be in any color, but the entire logo must be in the same color. You can enlarge or shrink the size of the logo, but you must keep the same design proportions shown below. (For example, do not move the triskelion symbol, enlarge the symbol, or reduce the size of the type.) If you have any questions on the use of the FHWA logo, please contact the Strategic Communications Team (HRTS-2).