U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000
Missouri Division
PROJECT ACTIVITIES | AGENCY RESPONSIBLE | |||
---|---|---|---|---|
Approval Action | Reference Document | Full Oversight | Federal Exempt | Non-NHS |
Pre-validate (funds availability and eligibility determinations) and obligate Federal-aid Highway Funds | Title 23 U.S.C. Sections 118 and 120 |
FHWA | FHWA | FHWA |
Approval of Non-Exempt and Exempt Combined Project Authorization/Agreements | Title 23 U.S.C. Sections 106 and 115 | FHWA | FHWA | FHWA |
Review and approve the participation of Federal-aid funds in costs incurred prior to authorization | 23 CFR Part 1.9 | FHWA | FHWA | FHWA |
Review and determine the eligibility of federal participation in administrative settlement costs/contract claims | 23 CFR 140E | FHWA | FHWA | FHWA |
Approve Federal-aid Current Billing (Rapid Approval State Payment System) Payments | Title 23 U.S.C. Section 121 | FHWA | FHWA | FHWA |
Review and correct project agreement exceeds (over-obligation and over-expenditure of Federal-aid apportionments/allocations) | Title 31 U.S.C. Sections 1301, 1341 and 1517 and Anti-Deficiency Act. | FHWA/MoDOT | FHWA/MoDOT | FHWA/MoDOT |
Review and approve MoDOT's Tapered Match project requests | Section 1302 of TEA-21, Title 23 U.S.C. Sections 121 and 133 | FHWA | FHWA | FHWA |
PROGRAM ACTIVITIES | AGENCY RESPONSIBLE | ||
---|---|---|---|
Approval Action | Reference Document | Approve | Remarks |
Ensure that MoDOT's Financial Management System adequately accumulates costs charged to FHWA projects | Title 23 U.S.C. Section 302 |
FHWA | |
Review and approve MoDOT's methodology for claming Federal-aid reimbursements | 23 CFR Part 140 | FHWA | |
Determination of allowable and unallowable costs for third-party agreements | 23 CFR Parts 172, 645, 646 & 48 CFR Part 31 |
FHWA | |
Use of Bridge Replacement and Rehabilitation Program Soft Match. | Title 23 U.S.C. Section 144 |
FHWA | |
Project Funds Management (timely use of unexpended balances and project closing – inactive obligations). | FHWA FIRE Order 4560.1A | FHWA | |
Ensure timely reimbursement of Federal-aid Highway Funds and the transfer of Federal-aid Highway Funds (Treasury-State Agreement) to the State Treasurer's and State Auditor's Offices | Cash Management Improvement Act | FHWA | |
Complete annual certification reviews for the FIRE Program and provide assurances per FMFIA and FIRE Program | FHWA FIRE Order 4560.1A | FHWA | |
Process Freedom of Information Act Requests | FOIA Act and 49 CFR Part 7 | FHWA | Responses are coordinated with the appropriate Division Office program officer. |
Approval of Procurement Requests/Purchase Orders | 48 CFR Part 31 Federal Acquisition Regulations | FHWA | Review and processing of documents is performed by the Office Support Clerk. |
Assist MoDOT in the management of two State Infrastructure Bank Cooperative Agreements and submit to Headquarters for approval as needed. (Note: TEA-21 Agreement replaced the initial agreement and is still active) | Section 350 of the NHS Act and TEA-21 Section 1511 |
FHWA | |
Review/approve funding requests and project agreements to capitalize the Missouri State Infrastructure Bank | Section 350 of the NHS Act and TEA-21, Section 1511 | FHWA | Requests prepared and submitted by MoDOT Resource Management. |
Coordinate/review MoDOT’s toll credit requests (credits for the non-federal share) for Lake of the Ozarks Toll Bridge and submit them to Headquarters for approval. Headquarters only approved the Lake of the Ozarks Toll Bridge to receive these credits. | Section 1044 of ISTEA and Title 23 U.S.C. Section 120 | FHWA | Requests prepared and submitted by MoDOT Resource Management. |
Coordinate/review MoDOT's Transportation Infrastructure Finance and Innovation Act requests and submit to HQ for approval | Section 1501 of TEA-21, 23 CFR Part 180 and 48 CFR Part 80 | FHWA | Requests prepared and submitted by MoDOT Resource Management. |
Review/approve transferability of Federal-aid Highway Funds | Title 23 U.S.C. Section 110 |
FHWA | Requests prepared and submitted by MoDOT Resource Management. |
Approval of MoDOT's Indirect Cost Negotiation Agreement | Revised OMB Circular A-87 | FHWA | Requests prepared and submitted by MoDOT Business and Benefits Support |
Provide technical assistance to MoDOT on audit requirements for FHWA projects. | Single Audit Act Amendments of 1996, 23 CFR Parts 140.922, 172.7 | FHWA | |
Provide technical assistance to MoDOT on uniform administrative requirements for State and Local Governments, Institutions of Higher Education, and Non-Profit Organizations. | 49 CFR Parts 18 and 19 | FHWA | |
Review and approve MoDOT’s methodology for applying fringe/labor additive rates to capture Federal reimbursements. | Revised OMB Circular A-87 and 49 CFR Part 18 | FHWA | |
Control findings and cited costs resulting from reviews, audits, and Federal-aid Ineligibility Notifications – Form 1367. | FHWA Financial Management Tools Kit | FHWA | |
Local Public Agency | 49 CFR Part 18, Section 1904 of SAFETEA-LU, 23 CFR 635.105 | MoDOT/FHWA |