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Border Infrastructure Program

Solicitation of Grant Application for Motor Carrier Safety Inspection Station Program for Southern Border

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Memorandum
U.S. Department of Transportation
Federal Highway Administration

Subject:

ACTION: Solicitation of Grant Application for
Motor Carrier Safety Inspection Station Program for
Southern Border
Date:
March 27, 2003

From:

Originally signed by:
Cynthia J. Burbank
Associate Administrator, Planning and Environment
Federal Highway Administration

Originally signed by:
Stephen E. Barber
Associate Administrator, Enforcement and
Program Delivery
Federal Motor Carrier Safety Administration
Reply to:
Attn. of: HEPI-10

To:

See Addressees  

The purpose of this memorandum is to request that you solicit grant applications from the respective State departments of transportation (DOTs) for the Motor Carrier Safety Inspection Station program for the southern border.

The Consolidated Appropriations Resolution for FY 2003 makes $47 Million available from the Federal Highway Administration (FHWA) General Operating Expenses (GOE) funds for the construction and State motor carrier safety inspection stations along the United States-Mexican border.

While this program is of major interest to FMCSA, the FHWA is the administering agency. The FHWA and FMCSA Divisions should work cooperatively to expedite information about the program to the State DOTs and motor carrier safety enforcement agencies and to solicit grant applications from them.

The Motor Carrier Safety Inspection Station program is a discretionary program. Projects will follow Title 23 Federal-aid requirements with the exception of the match and funding availability. These projects require no match on behalf of the state, as the program is 100% federally funded. In addition, the funds will be available until expended.

To help the States develop their application package, a program fact sheet, and sample application and summary formats are attached. Attachment 1 is the program fact sheet. It provides requirements and procedures of the Motor Carrier Safety Inspection Station Program. Attachment 2 is a sample application format, and attachment 3 is a summary format. Although there is no prescribed application format, we recommend that the States and their project sponsors use the sample application format and summary format as this will help facilitate the evaluation and awarding process.

The final project selection is anticipated in late May or early June. To meet this target date, FHWA Division Administrators should receive the grant applications from the State DOTs by April 30. The FHWA and FMCSA staff should jointly review the grant applications for completeness and comment as appropriate. All grant applications must be submitted to headquarters, HEPI-10, no later than May 8.

If you have any questions concerning this program, please contact Sylvia Grijalva in FHWA at (602) 379-4008 or Tom Kozlowski in FMCSA at (202) 366-4049.

Attachments

Addressees:
FHWA and FMCSA Division Administrators for:
Arizona
California
New Mexico
Texas

Federal Highway Administration
HEPI-10:
cc:HEPI-1:Sgrijalva(HEPI-10):Tkozlowski(FMCSA)
ChronFile:ReaderFile


Attachment 1

Motor Carrier Safety Inspection Station Program

FY 2003 Program:

  • The Consolidated Appropriations Resolution for FY 2003 includes $47 million from the FHWA general operating expenses for construction of State border safety inspection facilities at the United States/Mexican Border.

  • Funds are to support construction and improvement to motor carrier safety inspection facilities along the US-Mexico border in Texas, New Mexico, Arizona and California.

  • FHWA will administer the program with FMCSA, similar to the FY2002 Border Infrastructure Program, as a discretionary program with funding made available to States.

  • Applications will be solicited in April, and awards are expected in the summer of 2003. FHWA Division Offices will have the lead on project oversight.

  • Projects do not require a non-Federal match, and funds are available until expended.

  • Projects will

    • follow Title 23 Federal-aid requirements
    • be implementable and improve the overall operation of the border facilities
    • be coordinated by State DOTs with their Inspection and Enforcement partners
  • Projects may be sponsored by other agencies, but must be coordinated and submitted through the State DOT.

  • Proposed applications are to be reviewed and ranked/prioritized by State DOT.

FY 2002 Border Infrastructure Program

  • $56.3 million were provided in the FY 2002 Appropriations using RABA funds.

  • Funds were to support the construction and improvement to the motor carrier safety inspection facilities along the US-Mexico border.

Awards
Arizona$ 2.1 million
California$ 8.9 million
New Mexico$ 2.2 million
Texas$40.8 million
GSA/FMCSA$2.3 million
Total$56.3 million

FY 2004 Program
The President's budget includes $47 million as a set aside out of the Corridors and Borders Program and the last of a 3 year DOT commitment to fund this effort.

Point of Contact: Sylvia Grijalva FHWA 602-379-4008 and Tom Kozlowski FMCSA 202-366-4049


Attachment 2

Format for Application Motor Carrier Safety Inspection Station Program

  1. State;

  2. County;

  3. U.S. Congressional District(s);

  4. Project location, including a map or maps with U.S., State, local numbered routes and other important facilities clearly identified;

  5. Project objectives and benefits;

  6. Proposed work, identifying with specific element(s) of work;

  7. Planning, programming, coordinating and scheduling status: Identifying whether the project is included, or expected to be included, in State, and MPO plans and programs (e.g., STIPs and TIPs); noting consistency with air quality plans; noting coordination with inspection agencies; stating the expected project initiation, milestone and/or project component completion and overall project completion dates; and describing how this proposed project ties in with the State's overall border facilities plan;

  8. Current and projected Commercial Motor Vehicle (CMV) (CMV, as defined in 49 CFR 350.3) traffic, including a sketch of the traffic patterns, relevant safety information such as crashes involving CMVs at the border crossing location;

  9. Financial information and projections, including: Total estimated cost of improvement to the motor carrier safety inspection facility; a listing by year and source of previous funding (if part of a larger project, this should include previous funding for the overall project) from all sources; and a listing, by year, amount and source, of other funds committed to the project or useable portions of the project;

  10. Financial information on past Federal-aid (Title 23) awards for the proposed project motor carrier inspection facilities and surrounding support facilities, since fiscal year 1999;

  11. Description of the current state motor-carrier safety inspection and weighing operation and existing infrastructure (e.g. state-owned or leased Right-of-Way with improvements and structures);

  12. Information regarding ownership and maintenance of the proposed inspection facility project(s).

  13. Other information needed to specifically address the selection criteria for program funding (e.g. commercial vehicle delay);

  14. Amount of Motor Carrier Inspection Station Program funds requested.

  15. Willingness to accept partial funding including, if applicable, the minimum amount of discretionary funding that will result in a useable product or project (If not unambiguously indicated, the FHWA will construe that partial funding is acceptable);

  16. The priority within the State assigned to the application, relative to other applications submitted by that State, that is a clearly defined e.g., priority one or priority two.

  17. If applicable, the reason(s) why a priority was not assigned or why an ambiguous priority was assigned;

  18. Public endorsements of, expectations for or opposition to the project by public and private organizations who expect to use the work to be funded by the grant as well as those who expect to benefit or be adversely affected, directly or indirectly, from such work (a summary of such endorsements, delineating the oral from the written, and if appropriate, the extent of the support, is needed; however, copies of endorsements are not needed and should not be included in the application;

  19. Summary sheet covering basic project information to be used for Congressional notification if the project is selected for funding (Attachment 3);

  20. Each grant application shall not exceed 15 pages.


Attachment 3

Format for SUMMARY SHEET

GRANTEE: List full name of agency

U.S. REPRESENTATIVE/SENATOR(S): List full names

GOVERNOR/MAYOR(S): List full names

PROJECT: Short name and brief description of project.

FHWA FUNDS REQUESTED:

OTHER FUNDS COMMITTED: Specify source and amounts

OTHER SUPPORT: List agencies providing substantive assistance

OTHER IMPORTANT INFORMATION: (e.g., specify phase of project development, specify on going projects that will be coordinated with this one, construction scheduling)

Updated: 12/03/2012
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