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Project Prioritization

IV. Checklist and Tips Summary

A figure carries a clipboard and pen and is looking back over his shoulder.

The asset management list should be updated annually. Use the checklist below for reviewing and/or renewing your asset management plan and activities.

Project Prioritization Checklist

Date Done

Step 1: Identify Projects

  Find projects in the LRTP, the current TTIP, the Tribal Priority List, and other documents with transportation policies such as land use, education and economic development plans  
  Conduct field work and information gathering on the projects and their status  
  Create and/or update the Project Data Book and Project Summary Sheet  

Step 2: Seek Public Input

  Announce and advertise community meetings  
  Explain purpose with handouts and maps  
  Request community preferences  
  Incorporate community preferences in Project Summary Sheet  

Step 3: Develop Criteria and Evaluation Measures

  Establish technical advisory committee or advisory group  
  Develop prioritization criteria  
  Develop evaluation measures  
  Rank projects by criteria  
  (Optional) Apply weighted criteria first, then rank projects  

Step 4: Report Findings. Seek Consensus

  Report findings to tribal community and leadership  
  Adjust rankings based on comments, as necessary  
  Continue this until reasonable consensus is reached  

Step 5: Put It All Together

  Finalize prioritized list into TTIP, Tribal Priority List, or both  
  Report to the tribal governing body. Request Tribal Resolution transmitted with list to funding agencies.  


1 If it is too difficult to bring the community to you–go to it! Set up a booth at a popular community festival or event. As tribal members pass by, have copies of the draft project list. Explain your work and ask them to check the projects they most favor. Be sure to ask why a project is preferred over another. Tally the results.
2 Instead of a community event, consider a scheduled tribal governing body or planning commission meeting. Once permission is granted, advertise the event. Ask the governing body or commission members to invite the community. Summarize the discussion in the tribal newsletter, for example. Request feedback.
3 Consider weighted values when ranking projects. Sometimes,the value of one criterion may be of greater importance to the community than another.
4 Before approaching the tribal governing body, make sure the projects are supported in the LRTP and their descriptions are accurate. Also check with legal counsel to ensure projects on the TTIP or Tribal Priority List do not compromise tribal sovereignty.
5 Before approaching the tribal governing body, confirm the IRR projects are fully funded and the non-IRR projects are funded for the first three years. Be sure any funding or grant commitments for the project are in writing. Share this information when prioritizations are reviewed.
6 Any actions should be recorded in the Project Data Book. Keeping the journal current will assist in day-to-day management. The information, for example, will help with grant applications.
7 Did you know other transportation agencies and tribes also prioritize? If you have similar projects, consider partnering with them. Refer to the Partnering and Leveraging and the Funding Resources modules.

You have successfully completed the Project Prioritization training module!

Updated: 5/8/2015
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