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Property Management Tools and Techniques


Appendix A. List of Regional Roundtable Participants

Appendix B. Literature Review of Relevant Resources and Works Cited

Appendix A.List of Regional Roundtable Participants

Sacramento, CA Regional RoundtableFebruary 8, 2012

Rebecca Bennett, FHWA CA Division

Melissa Corder, VDOT

Chuck Crosby, Caltrans

Judy Downer, Caltrans

David Fox, CDOT

Carol Hanson, Caltrans

Steve Ikeda, Caltrans

Dave Leighow, FHWA

Lyle McMillan, UDOT

Melani Millard, FHWA CA Division

Suzette Musetti, Caltrans

Paul Minnice, Volpe Center

Carson Poe, Volpe Center

Kristin Pulliam, Caltrans

Julianne Schwarzer, Volpe Center

Cindy Tremblay, WSDOT

Virginia Tsu, FHWA


Austin, TX Regional RoundtableFebruary 22, 2012

Ruth Borrelli, NDOT

John Campbell, TxDOT

Melissa Corder, VDOT

Hilda Correa, TxDOT

Tim Cunningham, TxDOT

Chrisy Currier, FHWA TX Division

John Fandrich, WisDOT

Linda Fields, TxDOT

Hubert Graves, LADTOD

Dave Leighow, FHWA

Paul Minnice, Volpe Center

Aksana Miskarov, TxDOT

Carson Poe, Volpe Center

Liz Osgood, TxDOT

Cindy Tremblay, WSDOT

(via phone)

Virginia Tsu, FHWA


Charlotte, NC Regional RoundtableMarch 7, 2012

Denise Amato, NCDOT

Melissa Corder, VDOT

Kathryn Copeland, SCDOT

Michael Dawson, FHWA NC Division

Jeff Hoge, TDOT

Dave Leighow, FHWA

Paul Minnice, Volpe Center

Carson Poe, Volpe Center

Cindy Tremblay, WSDOT

(via phone)

Virginia Tsu, FHWA

Gale Warner, TDOT

Appendix B. Literature Review of Relevant Resources and Works Cited

Blaesing-Thompson, Shawn. 2008. Washington State DOT – Digital Archiving and Spatial Enabling Real Estate Management, Proceedings of the American Association of State Highway and Transportation Officials, Geographic Information Systems – Transportation, 21st Annual Meeting, Houston, Texas.

This presentation describes a web-based system proposed by the Washington DOT which integrates all tabular and spatial databases and allows of retrieval of scanned documents.

Methodology is provided to convert paper maps into digital maps, which are then integrated into GIS and CAD and demonstration is provided.The benefits of this system and the role of different people involved in the development of such a system are also discussed.

Key words: GIS, CAD, maps, database

Cambridge Systematics Inc. and Data Transfer Solutions. 2008.System Planning to Support Spatially Enabled Business Process: Research of an Enterprise Geographic Information System for Transportation, Florida Department of Transportation, Tallahassee, FL.

This study formally analyzes the requirements and evaluates the business case for an enterprise system at Florida DOT. It includes a literature review pertinent to the concept of Enterprise GIS, an evaluation of past efforts in terms of a certain parameter, and uses information from past efforts to create and update missing products. The study also evaluates four enterprise GIS implementation options and determines that distributed data storage with enterprise standards is the best option.

Key words: enterprise GIS, business case

Campbell, John, et al. 2009. Streamlining and Integrating Right-of-Way and Utility Processes with Planning, Environmental, and Design Processes in Australia and Canada. International Technology Scanning Program, Federal Highway Administration, U.S. Department of Transportation. FHWA-PL-09-011, NTIS, Springfield, VA.

This report documents a result of a study of Australia and Canada to learn about innovative practices for ROW and utility processes, sponsored by the FHWA, AASHTO, and NCHRP. It includes a variety of priorities for U.S. implementation, including the development of GIS-based ROW project and asset management systems.

Key words: corridor preservation, project development process, property management, public-private partnership, right-of-way, utility accommodation, utility coordination, utility relocation

FHWA Office of Interstate and Border Planning and Office of Real Estate Services. August 2007. Peer Exchange on Applications of Geographic Information Systems in the Right-of-Way Area

This summary report of a 1.5 day peer exchange focuses on select SDOT’s applications of GIS in their ROW areas. It provides documentation of the presentations and discussions from the event, as well as lessons learned and recommendations.

Key words: right-of-way, peer exchange, SDOT, GIS

FHWA Office of Interstate and Border Planning and Office of Real Estate Services.July 22-24, 2008.Geographic Information Systems Applications for Transportation Right-of-Way, Peer Exchange Summary Report.

This summary report of a 1.5-day follow-up of the above peer exchange that documents the presentations and discussions of SDOTs regarding their ROW GIS applications.In particular, the DOTs share their progress on these applications, lessons learned, and recommendations for other SDOTs.

Key words: right-of-way, peer exchange, SDOT, GIS

FHWA Office of Planning, Environment, and Realty.Real Estate Guide for Local Public Agencies: Property Management.

The purpose of this guide is to explain to local public agencies the importance of ongoing property maintenance when it comes to acquired land for highways.It discusses property management activities needed before a property is closed out and those activities which occur afterwards.

Key words: property management, guide

FHWA Office of Planning, Environment, and Realty April 2011.Office of Real Estate Services Project Development Guide – Chapter 12: Property Management.

This guide was developed by the Federal Highway Association is to assist in the development of Federal-aid ROW projects. Chapter 12 lays out step-by-step the property management responsibilities agencies have at each stage of their interaction with property acquired for ROW.

Key words: right-of-way, property management, federal-aid, guide

Hancock, Kathleen.February 2011. NCHRP 8-55A: Developing a Logical Model for a Geo-Spatial Right-of-Way Land Management System.Transportation Research Board of The National Academies.Prepared by Virginia Polytechnic Institute and State University.

This research project, completed by the NCHRP, was developed to identify how state transportation agencies can use geographic information management systems to assist with acquisition of property and relocation of those affected.The project developed a logical model for a ROW land management system and identified ways in which the current and ideal systems could be linked.Multiple documents can be found on this project page, including the logical model and guide for implementation, final project report, appendices, and executive summaries.

Key words: right-of-way, GIS, information management systems, SDOT, case studies

Hancock, Kathleen. 2007. Geospatially Enabling Information Management for Right-of-Way Activities, Transportation Research Board 86th Annual meeting proceedings. Washington D.C.

This paper presents several examples of different types of information systems currently in use by state agencies and how these systems have impacted their activities. It also begins to address the issues associated with moving into an enterprise information structure.It notes the challenges associated with ROW activities, including the delay of transportation projects and the resulting increased costs, and comes to the conclusion that automation of ROW functions and development of information management systems, particularly when integrated with geospatial technologies, can substantially improve performance and resource management within ROW agencies.

Key words: case studies, right-of-way, geospatial technology

Harvey, F. 2005. Enhanced Coordination of Cadastral Information, Proceedings of the American Association of State Highway and Transportation Officials, Geographic Information Systems – Transportation, 20th Annual Meeting, Nashville, Tennessee.

Any Minnesota DOT (MnDOT) project that impacts property owners requires the coordination of cadastral (land ownership) and highway ROW information.MnDOT has already taken a step towards improving coordination between MnDOT offices and other government agencies with the State Parcel Map Inventory, a resource with information about the status and accuracy of cadastral information in 87 Minnesota counties.Government agencies have seen the potential in the State Parcel Map Inventory to better optimize data development and exchange through the use of GIS technologies.The finding of this project suggest that the State Parcel Map Inventory is a starting point for helping coordination, but more targeted efforts are called for.

Key words: GIS, inventory, cadastral data, right-of-way

Krugler, Paul and Sergiy Butenko. 2010. Development of Decision-Making Support Tools for Early Right-of-Way Acquisitions. Texas Transportation Institute.

This report documents the work performed during phase two of Project 0-5534, “Asset Management – Texas Style.” This phase included gathering historical TxDOT ROW acquisition information, analyzing statistical information, and then developing simulation and optimization tools for TxDOT ROW sections and budget decision makers.

Key words: asset management, property management, Texas DOT

Randazzo, Anthony and John Palatiello. 2010. Knowing What You Own: An Efficient Government How-To Guide for Managing Federal Property Inventories. Reason Foundation.

This report describes best practices that Federal agencies could use to improve property inventory tools and techniques.

Key words:property inventory, Federal property management, How-to Guide

Randazzo, Anthony and John Palatiello. 2010. Knowing What You Own: An Efficient Government How-To Guide for Managing State and Local Property Inventories. Reason Foundation.

This report describes best practices that state and local public agencies could use to improve property inventory tools and techniques.

Key words: property inventory, state and local public agency, How-to Guide

Quiroga, Cesar,et al. 2009. Right of Way Real Property Asset Management – Prototype Data Architecture. FHWA Technical Report, FHWA/Tx-09/0-5788-1, NTIS, Springfield, VA.

This technical report presents the results of a project to evaluate current ROW data practices at Texas DOT and other agencies, and develop and test a prototype GIS-based ROW asset data model.

Key words: right-of-way, asset management, real property

Lambert, James H,et al. 2008. Risk-Based Framework Using Geographic Information Systems to Identify Transportation Corridors Vulnerable to Development, Federal Highway Administration Technical Report, FHWA/VTRC-08-CR8, NTIS, Springfield, VA.

This study developed a comprehensive approach using GIS to identify and prioritize the needs for protection strategies in countywide corridors. Over eighty GIS data layers sourced from Virginia DOT, Fauquier County, and others were evaluated to determine appropriate factors for the analysis.

Key words: GIS application, prioritize, analysis, model, transportation corridors

Quiroga, Cesar,et al. 2009. Utility Installation Review System – 2008 Follow-Up Report, FHWA/TX-09/5-2110-03-4, NTIS, Springfield, VA.

This report summarizes work completed in 2008 on a system, called Utility Installation Review, which enables users to submit and process installation requests online, including supporting documentation such as design and construction drawings. The system also includes an online GIS-based interface that enables users to locate and query proposed installation requests using an interactive map.

Key words: utilities, right-of-way, utility permits, utility inventory, utility accommodation, GIS

Saka, A.2004. Geographic Information System Implementation of State Department of

Transportation Right-of-Way Programs.Prepared for FHWA.DTFH61-03-H-00121, Washington, DC.

This report, based on the case study of eight SDOTs, documents the extent GIS technology is used in the various ROW functional areas, and the pros and cons associated with such endeavors.A combination of literature review, survey and interview on GIS application in ROW revealed that, although the use of GIS technology is still very much localized and in its infancy, the SDOTs are aware of the opportunities GIS presents in streamlining the implementation processes of ROW programs.Currently, GIS application in ROW largely involves mapping and inventory activities.A frequently cited hindrance to large-scale GIS application in the SDOTs is the lack of time and personnel resources.The general consensus is that adequate allocation of resources is necessary in order to mainstream the use of GIS in the implementation of ROW programs at the SDOTs.Best Practice Methods of GIS implementation is documented for the ROW functional areas most likely targeted for GIS application.

Key words: GIS, mapping, best practice methods, case studies, SDOT, right-of-way

Transportation Research Board, Transportation Asset Management Committee and Spatial Data and Information Science Committee. 2006. Geographic Information Technologies for Asset Management – A Peer Exchange.Transportation Research Board, Kansas City, Missouri.

This report documents the results of a peer exchange to investigate state and local agency applications of spatial technologies for asset management, conducted by the TRB, Transportation Asset Management Committee, and Spatial Data and Information Science Committee. Included are the perspectives of each agency and a summary of their responses.Overall, it was determined that there were three major issue areas in moving spatial technology applications to the next level: managing change, data integration, and communication.Upon a thorough discussion of these issues, the peer participants identified research to address three areas of interest: temporal issues, symbology, and data and visualization models.

Key words: peer exchange, geospatial technology, data integration, property management

Warmath, Eric.2008. Nevada DOT’s Integrated Right-of-Way Information Network project, Proceedings of the American Association of State Highway and Transportation Officials, Geographic Information Systems – Transportation, 21st Annual Meeting.Houston, Texas.

This presentation summarizes the features of the IRWIN application, developed by Nevada DOT.

Key words: GIS, right-of-way, case study

Updated: 10/20/2015
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