Civil Rights

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Larrie B. Butler - Facilitator

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SOUTH CAROLINA STATE UNIVERSITY
James E. Clyburn University Transportation Center

RISK MANAGEMENT SEMINAR

For

Summer Transportation Institutes

Presented At

The Southern Transportation Civil Rights

Executive Training Symposium

August 18, 2009

Larrie B. Butler - Facilitator

NSTI Logo

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The Steps of Risk Management

Event:
What could happen?

Probability:
How likely is it to happen?

Impact:
How bad will it be if it happens?

Mitigation:
How can you reduce the Probability?

Contingency:
How can you reduce the Impact ?

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Risk Management

Sensible Risk Management is NOT..

• Creating a totally risk free society
• Generating useless paperwork mountains
• Scaring people by exaggerating or publicizing trivial risks
• Stopping important recreational and learning activities for individuals where the risks are managed

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Management Responsibility

1. Host Site Selection

2. Selection of competent STI Director

3. Training of STI Director

4. Collaboration with STI Director

5. Establish Programmatic Standards

6. Assessments / Evaluations

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Slide # 6 depicts a poster of Uncle Sam.
The message, "Uncle Sam Wants You To Be Safe!"

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The purpose of these guidelines is to provide a formalized method of communicating the policies, procedures, practices, and other pertient information pertaining to Risk Assessment and Management of Summer Transportation Institutes.

While these Guidelines are provided for use by all STI's, they are not designed to supersede or replace the Risk Management Policies and Procedures of the
college or university.

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Slide # 7 contains a poster on the left side depicting the following message, "Don't Be A Fool! (An image of a Court Jester is depicted) Being Safe Is Being Cool." (with a likeness of the star from Happy Days)

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It is in the best interest of the STI Host Site to use

RISK AVOIDANCE,

RISK CONTROL,

and

RISK TRANSFER

as much as possible to reduce the cost of any and all liability associated with risks.

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Slide # 8 has a poster on the left side of this slide with the following message: "A Great Attitude Is One Of Your Best Tools."

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Risk Management is the process of identifying, measuring and treating property, liability, and personnel exposures to loss.

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Slide # 9 has a poster contained on it with the following message: "TEAM, Teamwork Is The key To Safety!"

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Risk Management includes all Polices and Practices designed to Reduce or Eliminate losses that may be experienced by the STI and/or its participants.

It also includes an ON-GOING process whereby the STI Director, and staff Continuously Identify Risks, Evaluate Risk Potential, and select Means and Methods to Mitigate or Manage RISK without destroying the continuity of the STI.

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Slide # 10 depicts a poster with the following message: " Your Safety doesn't Depend On...Luck! It Depends On...YOU!"

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The Project Director, with the assistance of all STI staff insures the preservation of the assets of the college or universities and protects the physical well-being of STI participants, and staff while involved in ON and OFF Campus STI Activities.

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Slide # 11 depicts a poster that says, "THINK, accidents are avoidable. Safety's Intention Is Accident Prevention."

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The STI Director shall have the responsibility for providing advice, information, and coordination leading to the full performance of risk management functions.

This is accomplished through Staff Training during Staff Orientation preceding the start of STI and frequently at STAFF MEETINGS.

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Slide # 12 depicts a poster with the following message: " Keep Work Areas clean. A clean environment is a safe environment. Keep all work areas free of trash and debis!"

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The Risk Management process shall be accomplished through a process of

**Anticipation,
**Identification,
**Evaluation and

**Control.

Review campus housing policies

Evaluate and assess all student residential facilities

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Slide # 13 depicts a poster with the following message: "Housekeeping Means Safekeeping...Keep Floors Clean."

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GENERAL SAFETY

The safety and well-being of ALL STI Participants, Staff and allied personnel is the HIGHEST PRIORITY for the STI. These guidelines are alsointended to provide a SAFE and wholesome environment to conduct ALL STI activities

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Slide # 14 depicts a cartoon image of a man attempting to adjust a table. The message: Ergonomically Speaking, This Positioning Needs Tweaking."

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These guidelines are also intended to provide a User Friendly Environment for STI activities

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Slide # 15 contains a poster. The message: "Falling Objects Can Be Brutal, If You Don't Protect Your Noodle!"

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INVESTIGATE Accidents, Near Misses and Safety Hazards.

.REVIEW campus public safety issues.

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Slide # 16 depicts a poster. The message: "A Faulty Wire Can Start A Fire."

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Know the campus facilities policies.

When in doubt, ASK SOMEBODY.

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Slide # 17 depicts a poster depicting extension cords hooked up in a dangerous manner. The message: Never, Never, Ever, allow hook-ups like this."

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NEVER NEVER EVER ALLOW HOOK-UPS LIKE THIS

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Slide # 18 depicts a poster on Fire prevention.

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BAD FIRE,

BAD FIRE

WHATA GONNA
DO,

WHATA GONNA
DO

WHEN WE BURN
NEAR YOU?

Fire Prevention Deserves Your ATTENTION

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Slide # 19 has a photograph embedded depicting a fire extinguisher and sign.

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Slide # 20 depicts a poster with a fire extinguisher on it. The message: "Know The PASS System - Pull The Pin. Aim At The Base Of The Fire. Squeeze The Trigger. Sweep Side To Side."

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ALWAYS KNOW WHERE THE FIRE EXTINGUISHER IS LOCATED

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ALWAYS KNOW HOW “TO USE� THE FIRE EXTINGUISHER OR “LEARN� BEFORE YOU NEED ONE

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Slide # 21 depicts a poster on the Emergency Escape Route. The message: "Play It Safe, Plan Your Escape."

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Emergency Evacuation

Education and awareness are essential components of evaluating and planning a Risk Management program.

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Slide # 22 depicts a poster on not panicing, but rather, follow procedure."

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The Project Director provides appropriate orientation to the staff to familiarize them with the plans, safety measures, facilities, and evacuation routes to be used for Emergency Evacuation.

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Slide # 23 depicts a cartoon character construction worker holding a lite bomb. The message: If It Seems Unsafe, It Probably Is."

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Identify all on-campus emergency shelter facilities, hospitals, and infirmaries. Identify local hospitals, their telephone numbers, and route to their location.

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Slide # 24 depicts two cartoon character male construction workers; one injured, the other The message: "Learning First Aid First Is A Smart Move."

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Staff Alert System:

During the STI the Project Director insures that at least one staff person knows First Aid and CPR

. The Institute is REQUIRED to provide medical and liability insurance coverage for ALL STI participants

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Slide # 25 depicts a cartoon construction worker with safety googles on. The message "If you Value Your Sight Do What's Right."

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Tools and Equipment

Select and use appropriate equipment and tools for all activities and provide appropriate safety instructions for their use.

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Slide # 26 depicts a poster on Sexual Harassment. This poster has the words Sexual harassment with a circle with a line going through it.

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Review all allegations of INAPPROPRIATE treatment of students, faculty, staff and visitors.

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Slide # 27 depicts a caution sign.
The message: Caution, This Machine Has No Brain Use Your Own."

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The Project Director

assures that the following are addressed during thePLANNING PHASEof ALL Field Trips:

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Slide # 28 depicts a poster with four scenarios on Heat Stress,

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•Appropriate clothing requirements
•Weather conditions

•Medication for participants

•Handicapped/special needs
•Food and water

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Slide # 29 contains a poster on Safe Driving is No Accident.
The poster depicts a driver crashing though a construction zone with temporary traffic control devices.

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Field Trips Transportation:
Select appropriate transportation to be used for all field trips.

Participant Management:
Develop a plan for management and oversight of participants while on field trips; including an Itinerary and an assigned Field Trip Coordinator.

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Slide # 30 has a poster contained.
The message: "One Key To Success Is Attitude. A Positive One Will Keep You Right On Target!!!"

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The STI Director shall have the responsibility for promoting and demonstrating a positive attitude for all staff and participants.
Positive attitudes reduce RISK.

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RISK MANAGEMENT MEASURES TO CONSIDER

•Get first hand information about your participants through INTERVIEWS
•Communicate all STI RULES AND REGULATIONS at the orientation, and at weekly meetings with staff and participants.
•The STI Director MUST KNOW the hired personnel's Qualifications, Limitations, and Background.
•STI RULES - REGULATIONS - POLICIES, ENFORCE THEM 100% (Consistency is Critical)

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OTHER MEASURES TO CONSIDER

•Parents must always be notified if a accident or problem occurs regarding their child
•Always distribute EMERGENCY TELEPHONE NUMBERS to parents and staff (Leave a copy with someone at the college /university also).
•Residential check-in and Check out procedures for participants MUST BE strictly enforced.
•ROOM CHECKS on and off campus (before and after occupancy) is essential for population reduction. (Participants must be reminded frequently)

Slide - 33 depicts the James E. Clyburn University Transportation Center. It incorporated a large round-a-bout in the foreground.

Trans_Model2
James E. Clyburn

University Transportation Center