U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
FHWA Resource Center
Larrie B. Butler - Facilitator
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SOUTH CAROLINA STATE UNIVERSITY
James E. Clyburn University Transportation Center
RISK MANAGEMENT SEMINAR
Summer Transportation Institutes
The Southern Transportation Civil Rights
Executive Training Symposium
August 18, 2009
Larrie B. Butler - Facilitator
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The Steps of Risk Management
What could happen?
How likely is it to happen?
How bad will it be if it happens?
How can you reduce the Probability?
How can you reduce the Impact ?
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Sensible Risk Management is NOT..
• Creating a totally risk free society
• Generating useless paperwork mountains
• Scaring people by exaggerating or publicizing trivial risks
• Stopping important recreational and learning activities for individuals where the risks are managed
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1. Host Site Selection
2. Selection of competent STI Director
3. Training of STI Director
4. Collaboration with STI Director
5. Establish Programmatic Standards
6. Assessments / Evaluations
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Slide # 6 depicts a poster of Uncle Sam.
The message, "Uncle Sam Wants You To Be Safe!"
The purpose of these guidelines is to provide a formalized method of communicating the policies, procedures, practices, and other pertient information pertaining to Risk Assessment and Management of Summer Transportation Institutes.
While these Guidelines are
provided for use by all STI's, they
are not designed to supersede or
replace the Risk Management
Policies and Procedures of the
college or university.
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Slide # 7 contains a poster on the left side depicting the following message, "Don't Be A Fool! (An image of a Court Jester is depicted) Being Safe Is Being Cool." (with a likeness of the star from Happy Days)
It is in the best interest of the STI Host Site to use
as much as possible to reduce the cost of any and all liability associated with risks.
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Slide # 8 has a poster on the left side of this slide with the following message: "A Great Attitude Is One Of Your Best Tools."
Risk Management is the process of identifying, measuring and treating property, liability, and personnel exposures to loss.
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Slide # 9 has a poster contained
on it with the following message: "TEAM, Teamwork Is The key To Safety!"
Risk Management includes all Polices and Practices designed to Reduce or Eliminate losses that may be experienced by the STI and/or its participants.
It also includes an ON-GOING process whereby the STI Director, and staff Continuously Identify Risks, Evaluate Risk Potential, and select Means and Methods to Mitigate or Manage RISK without destroying the continuity of the STI.
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Slide # 10 depicts a poster with
the following message: " Your Safety
doesn't Depend On...Luck! It Depends On...YOU!"
The Project Director, with the assistance of all STI staff insures the preservation of the assets of the college or universities and protects the physical well-being of STI participants, and staff while involved in ON and OFF Campus STI Activities.
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Slide # 11 depicts a poster that says, "THINK, accidents are avoidable. Safety's Intention Is Accident Prevention."
The STI Director shall have the responsibility for providing advice, information, and coordination leading to the full performance of risk management functions.
This is accomplished through Staff Training during Staff Orientation preceding the start of STI and frequently at STAFF MEETINGS.
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Slide # 12 depicts a poster with the following message: " Keep Work Areas clean. A clean environment is a safe environment. Keep all work areas free of trash and debis!"
The Risk Management process shall be accomplished through a process of
Review campus housing policies
Evaluate and assess all student residential facilities
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Slide # 13 depicts a poster with
the following message: "Housekeeping
Means Safekeeping...Keep Floors Clean."
The safety and well-being of ALL STI Participants, Staff and allied personnel is the HIGHEST PRIORITY for the STI. These guidelines are alsointended to provide a SAFE and wholesome environment to conduct ALL STI activities
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Slide # 14 depicts a cartoon image of a man attempting to adjust a table. The message: Ergonomically Speaking, This Positioning Needs Tweaking."
These guidelines are also intended to provide a User Friendly Environment for STI activities
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Slide # 15 contains a poster. The message: "Falling Objects Can Be Brutal, If You Don't Protect Your Noodle!"
INVESTIGATE Accidents, Near Misses and Safety Hazards.
.REVIEW campus public safety issues.
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Slide # 16 depicts a poster. The message: "A Faulty Wire Can Start A Fire."
Know the campus facilities policies.
When in doubt, ASK SOMEBODY.
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Slide # 17 depicts a poster depicting extension cords hooked up in a dangerous manner. The message: Never, Never, Ever, allow hook-ups like this."
NEVER NEVER EVER ALLOW HOOK-UPS LIKE THIS
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Slide # 18 depicts a poster on Fire prevention.
WHEN WE BURN
Fire Prevention Deserves Your ATTENTION
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Slide # 19 has a photograph embedded depicting a fire extinguisher and sign.
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Slide # 20 depicts a poster with a fire extinguisher on it. The message: "Know The PASS System - Pull The Pin. Aim At The Base Of The Fire. Squeeze The Trigger. Sweep Side To Side."
ALWAYS KNOW WHERE THE FIRE EXTINGUISHER IS LOCATED
ALWAYS KNOW HOW Ã¢â‚¬Å“TO USEÃ¢â‚¬ï¿½ THE FIRE EXTINGUISHER OR Ã¢â‚¬Å“LEARNÃ¢â‚¬ï¿½ BEFORE YOU NEED ONE
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Slide # 21 depicts a poster on
the Emergency Escape Route. The
message: "Play It Safe, Plan
Education and awareness are essential components of evaluating and planning a Risk Management program.
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Slide # 22 depicts a poster on not panicing, but rather, follow procedure."
The Project Director provides appropriate orientation to the staff to familiarize them with the plans, safety measures, facilities, and evacuation routes to be used for Emergency Evacuation.
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Slide # 23 depicts a cartoon character construction worker holding a lite bomb. The message: If It Seems Unsafe, It Probably Is."
Identify all on-campus emergency shelter facilities, hospitals, and infirmaries. Identify local hospitals, their telephone numbers, and route to their location.
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Slide # 24 depicts two cartoon character male construction workers; one injured, the other The message: "Learning First Aid First Is A Smart Move."
Staff Alert System:
During the STI the Project Director
insures that at least
one staff person
knows First Aid and CPR
. The Institute is REQUIRED to provide medical and liability insurance coverage for ALL STI participants
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Slide # 25 depicts a cartoon construction worker with safety googles on. The message "If you Value Your Sight Do What's Right."
Tools and Equipment
Select and use appropriate equipment and tools for all activities and provide appropriate safety instructions for their use.
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Slide # 26 depicts a poster on Sexual Harassment. This poster has the words Sexual harassment with a circle with a line going through it.
Review all allegations of INAPPROPRIATE treatment of students, faculty, staff and visitors.
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Slide # 27 depicts a caution sign.
The message: Caution, This Machine Has No Brain Use Your Own."
The Project Director
assures that the following are addressed during thePLANNING PHASEof ALL Field Trips:
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Slide # 28 depicts a poster with four scenarios on Heat Stress,
•Appropriate clothing requirements
•Food and water
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Slide # 29 contains a poster
on Safe Driving is No Accident.
The poster depicts a driver crashing though a construction zone with temporary traffic control devices.
Field Trips Transportation:
Select appropriate transportation to be used for all field trips.
Develop a plan for management and oversight of participants while on field trips; including an Itinerary and an assigned Field Trip Coordinator.
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Slide # 30 has a poster contained.
The message: "One Key To Success Is Attitude. A Positive One Will Keep You Right On Target!!!"
The STI Director shall have the responsibility for promoting and demonstrating a positive attitude for all staff and participants.
Positive attitudes reduce RISK.
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RISK MANAGEMENT MEASURES TO CONSIDER
•Get first hand information about your participants
•Communicate all STI RULES AND REGULATIONS at the orientation, and at weekly meetings with staff and participants.
•The STI Director MUST KNOW the hired personnel's Qualifications, Limitations, and Background.
•STI RULES - REGULATIONS - POLICIES, ENFORCE THEM 100% (Consistency is Critical)
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OTHER MEASURES TO CONSIDER
•Parents must always be notified if a accident or problem
occurs regarding their child
•Always distribute EMERGENCY TELEPHONE NUMBERS to parents and staff (Leave a copy with someone at the college /university also).
•Residential check-in and Check out procedures for participants MUST BE strictly enforced.
•ROOM CHECKS on and off campus (before and after occupancy) is essential for population reduction. (Participants must be reminded frequently)
Slide - 33 depicts the James E. Clyburn University Transportation Center. It incorporated a large round-a-bout in the foreground.
James E. Clyburn
University Transportation Center