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Home / About / Field Offices / Missouri Division / Programs / Semi-Annual Stewardship Report Performance Year 2012 (31 May 2012)

FHWA Missouri Division Semi-Annual Stewardship Report
Performance Year 2012 (31 May 2012)

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Contents

Vision

To sustain an improved highway system where the Interstate and the National Highway System is first class and provides a pleasant experience to those who travel in Missouri.

Mission

Through innovation, leadership and public service, continually improve highways in Missouri with emphasis on the Interstate, the National Highway System and its connectors to other modes so that they are safe, effective and well maintained.

Values

Collaboration: We maximize our collective talents through teamwork and partnerships based on mutual trust, respect, support, cooperation, and communication.

Personal Development: Through a wide variety of learning opportunities, we nurture the development and use of leadership, technical, and professional skills in all of our employees.

Integrity: Ethics, fairness, and honesty define the way we do our work and conduct ourselves. We have the courage to be both innovative and make tough decisions.

Public Service: We are comitted to the pursuit of professonal excellence motivated by serving the public interest and providing high quality products and timely services.

Respect: We value individual diversity and the unique strength, skills, expertise, and background of our employees. We treat others in a polite and courteous manner.

Family: We support, care about, listen to, and respond to employees and their family needs.

Introduction by Kevin Ward, Division Administrator

Kevin Ward

"I am pleased to present the FHWA Missouri Division PY 2012 Stewardship Report and PY 2013 Business Plan. We have experienced many changes in our organization as we continue to work hard in our stewardship responsibilities time and time again demonstrating an attitude of partnership.

As we look towards 2013, I know our Division is ready to take on the challenges it brings. We have employees who are committed to excellence, who know what our priorities are and strive to meet the expectations others have of us. Our relationships are strong and getting stronger every day while moving our key initiatives to implementation.

I'm very proud of the Division's accomplishments this year as you will read about in the pages that follow and can't wait to see what our team will achieve next year.

When those we work with think of FHWA, it is the Division's goal that we are thought of as problems solvers, facilitators and most importantly…partners who can be counted on to deliver when needed."

Kevin, Ashley, and Dawn at MoDOT Central Office
MoDOT Work Zone Awareness
Don't Barrel Through Work Zones. Drive Smart.
Kevin, Ashley, and Dawn at MoDOT Central Office

Missouri Division Team

MO Division Team Chart.  Click for text version

New Employees in 2012:

Scott Bowles
Dawn Perkins
Lauren Paulwell
Scott Bowles, Program Implementation Team Leader and Senior Operations Engineer.
Dawn Perkins, ROW/Realty Specialist
Lauren Paulwell, Civil Rights Manager

Group photo with Victor Mendez

Victor Mendez’s visit for the Missouri Work Zone Awareness Kick-Off, April, 2012

Missouri Division Awards

Peggy Casey Career Achievement Award

Peggy Casey received a Career Achievement award from the FHWA Environmental Discipline. This award acknowledges her experience, knowledge and leadership in making a tremendous impact on the environmental program in Missouri and for her vital role in the success of the Division office. Peggy's career with FHWA has spanned more than 35 years of which 29 have been in Missouri. She delivered complex and challenging projects in a timely fashion, she was an excellent mentor to other discipline members, and she fostered a very strong working relationship with her MoDOT partners.

TIGER Discretionary Grant Award group photo

Dawn Perkins and Kirk Boyer received the FY 2012 TIGER Discretionary Grant award for their help in successfully evaluating a staggering number of TIGER applications within a very short timeframe over of six months. Their work made the FHWA stand out by delivering thorough, documented recommendations, but more importantly, their exceptional efforts will help put people back to work—a vital accomplishment considering the trying economic times we are currently facing.

Partnering for Excellence Award Group Photo

Dawn Perkins, Kevin Ward, Edgardo Cordero, and David Morris received the Secretary's Partnering for Excellence Award for their exemplary teamwork, dedication, and innovative thinking in successfully implementing the TIGER II discretionary grants program to meet key Departmental objectives.

PY 2012 Accomplishments and Performance Outcomes

Strategic Goal: National Leadership

FHWA Strategic Goal: System Performance

Figure 2: Number of Missouri Highway Fatalities

Number of MO Highway fatalities
Source: MoDOT April 2011 Tracker Report

Figure 3: Number of Disabling Injuries Related to Highway Crashes

Disabling Injuries to Highway Crashes
Source: MoDOT April 2011 Tracker Report

Strategic Goal: Program Delivery

Strategic Goal: Corporate Capacity

We Take Action to Reduce Risk, Improve Programs, And Provide Successful Practices

Risk: If appropriate monitoring and mechanisms and contractual requirements are not in place, then the integrity of the DBE program will be compromised and federal funds will be at risk. We completed program review of MO's DBE CUF processes resulting in improved scheduling of CUF verification interview initiatives, developed a supplier certification to determine CUF for material suppliers.

Risk: If we do not continue our LPA partnership and training with MoDOT, then project delivery could be delayed and project funding could be at risk. We co-developed and implemented the Strategic Vision with MoDOT to deliver a certification and training program, improve LPA Manual, provide program management tools, utilize performance measurement tools, and to provide continuous improvement in the program.

Risk: If MoDOT does not comply with NBIS, then the safety of Missouri's bridges could be at risk, the traveling public could be at risk and MoDOT could lose federal funding for construction projects. We completed the NBIS National Review on all 23 metrics and determined 9 metrics to be conditionally compliant with Plans of Action (PCA's) enacted. We performed 24 of the expected 20 bridge field reviews and hosted a workshop in July in partnership with the IL Division focusing on substructure elements.

Risk: If the ARRA program does not continue with the current high level of FHWA involvement, then there is a risk that some Local Agencies and possibly MoDOT will lose ARRA funding. We inspected 36 ARRA projects and reviewed their billings quarterly. We developed a Recovery Act Lessons Learned Whitepaper identifying the top Division risk areas and their associated issues.

Risk: If the STIP and/or TIPs are not developed and maintained in a manner that meets Federal planning regulations, then the Missouri Division may be unable to authorize and obligate funding for Federal-aid highway projects, resulting in substantial overall delays in the awarding of construction projects. We conducted the Annual STIP review and approval and worked with MoDOT to improve the STIP amendment process.

Risk: If MoDOT processes do not ensure federal eligible expenses are reimbursed, then MoDOT will be in violation of the Improper Payments Information Act (IPIA). We conducted quarterly billing reviews and the annual IPIA.

Risk: If LPA projects/contracts are not administered properly and monitored to ensure projects are closed timely, then local Federal funding could be impacted. We completed a Grants Management Review of MO's LPA program resulting in newly created checklist that will help both construction and consultant service invoices and invoice templates to help ensure protection of Federal funds.

If FHWA and FTA are unable to approve the MPO's conformity determination on any new or amended TIP or LRTP, then the Missouri Division will be unable to authorize and obligate funding for new Federal-aid highway projects, resulting in substantial overall delays in the awarding of construction projects. We completed the baseline assessment review of the air quality analysis and conformity determination process in St. Louis non-attainment area.

Planned Mitigation Strategies for PY 2013

Table 1: PY 2013 Identified Risks and Planned Strategies

  Risk/Impact Strategy
1 Materials Quality: If MoDOT expands the use of contractor material test results in the acceptance process without ensuring adequate state material verification sampling and testing, and does not provide adequate construction inspection, then the material acceptance process may be statistically invalid and fail to accurately assess the actual quality of those materials represented by the test results, resulting in a risk that the contract requirements will not be met, thereby leading to the potential for compromised quality, safety, durability and eligibility of federal funding. Conduct Joint Program Review
2 ARRA: If the ARRA program deadlines are not met and the projects are not monitored, then funding and quality of work could be jeopardized. ARRA program/project reviews and monthly monitoring of project close-outs
3 LPA Project Monitoring: If the MoDOT Districts are not ensuring adequate and appropriate oversight with established financial and documentation controls, then there is a very high risk for funding losses and other negative issues. Elevated involvement, training, and oversight by FHWA Division directed toward MoDOT District oversight and Central Office controls and procedures.
4 Air Quality Conformity: If the ONE DOT is unable to approve the MPO's conformity determination on any new or amended TIP/MTP, then we will be unable to authorize and obligate funding for new Federal-aid projects, resulting in substantial overall delays in construction projects. Follow-on last year's Air Quality review to assess progress of local, state, and federal agency's efforts to implement recommendations
5 Project Monitoring and Closing: If projects do not make reasonable construction and project expenditure progress, then projects remain open/active increasing the risk of unallowable costs being billed to FHWA and elevating our unexpended obligations balance. Conduct Joint Program Review
6 Bridge: If the bridge inspections in Missouri are not performed according to the National Bridge Inspection Standards (NBIS), then safety of the bridge and safety of the traveling public could be at risk and federal funding could be at jeopardy. Conduct National Bridge Inspection Annual Review
7 DBE/CUF: If the program is not monitored and reviews are not conducted, then there is potential for misidentification of DBEs and associated goals. Follow- on last year's program review implementation plan to ensure compliance with DBE CUF compliance
8 Work Zones: If work zones quality does not continue to be prioritized, then there is a risk that work zone related incidents, fatalities, delays, congestion and discomfort of the public will increase across the state. Conduct Joint Program Review

 

CONTACT(S) [NAME, TITLE, TELEPHONE & E-MAIL ADDRESS]

Ashley Scheulen
Program Management Analyst
Missouri Division
(573) 638-2614
ashley.scheulen@dot.gov

Page last modified on October 22, 2012.
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000