U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000

Skip to content
Facebook iconYouTube iconTwitter iconFlickr iconLinkedInInstagram

Virginia Division

Home / About / Field Offices / Virginia Division

Virginia American Recovery and Reinvestment Act (ARRA)

APPENDIX B
Checklists – (Continued)

PS&E
CHECKLSIT

The FHWA Risk Management Plan identifies the major risk areas in implementing the American Recovery and Reinvestment Act of 2009 (Recovery Act).  For the consideration of the Division Offices, example checklists have been developed for use in “visible monitoring” efforts.  The PS&E checklist assists in evaluating the completeness of the project documents prior construction authorization.

PROJECT DATA

Federal Project Number  
State Project Number  
Project Name/Route
Number, Section and Mileposts.		  
County  
Project Description  

PS&E Checklist review complete and ready for Authorization

Engineer's Signature:
Date:

GENERAL REFERENCES

Regulations and Guidance
23 CFR 630, Subpart B - Plans, Specifications, and Estimates

23 CFR 633, Subpart A – Required Contract Provisions - Federal-aid Construction Contracts (Other than Appalachian Contracts)

Construction Program Guide
https://www.fhwa.dot.gov/construction/cqit/
Guidelines on Preparing Engineer's Estimate, Bid Reviews and Evaluation
https://www.fhwa.dot.gov/programadmin/contracts/ta508046.cfm
Contract Administration Core Curriculum Manual and Reference Guide
https://www.fhwa.dot.gov/programadmin/contracts/coretoc.cfm
Development and Review of Specifications
https://www.fhwa.dot.gov/legsregs/directives/techadvs/t508016.htm
Recovery Act Implementing Guidance
https://www.fhwa.dot.gov/economicrecovery/guidance.htm  

RECOVERY ACT REQUIREMENTS

Reference Recovery Act Implementing Guidance
https://www.fhwa.dot.gov/economicrecovery/guidance.htm
Item Yes No N/A
Is the project eligible for Federal-aid under Recovery Act 23 USC 133(b) STP or 23 USC 601(a) (8)?      
Based on the project description, does it appear that the project is expected to be complete within three years?      
Is the project listed on the State's 1511 Certification, as posted on www.dot.gov/recovery/ ?      
Is the project in the TIP/STIP?      
Does the FMIS project description match the description and funds in the TIP/STIP and the 1511 certification?      
Do the requested funds in FMIS match the funds listed in the TIP/STIP and the 1511 certification?      
Is the effective authorization date the same as or later than the latest date that the 1511 Certification was posted on www.recovery.gov?      
Are the following conditions included in the State Remarks section of FMIS?
  1. Agree to comply with the reporting requirements terms and conditions set forth in the Recovery Act and as designated by the FHWA,
  2. Recovery Act funds are not obligated for advance construction purposes authorized under 23 U.S.C. 115(b)
  3. Recovery Act funds are not eligible for costs incurred prior to the date of obligation.
     
Is the FMIS description in the project header designated Special Project Grouping – Major Projects – Recovery Act Funded Projects (Section 1.F)?       
Does the project include other Federal-aid (split funded)?  For projects split funded with Recovery Act funds and other Federal-aid funds, the Federal share for each funding category is subject to its own limitations.      
Does the project involve Advance Construction (AC) 115(b) of Title 23 U.S.C.? Recovery Act funds shall not be obligated for purposes authorized under section 115(b) of Title 23 U.S.C. (Advance Construction) (AC). The Recovery Act precludes the use of Recovery Act funding to convert Advance Construction (AC) authorizations into obligations of Recovery Act funds.      
Does the authorization request involve a cancellation of a prior AC authorization?
  • Were there any obligations prior to February 17, 2009 (project not eligible)?
  • Was the AC authorization cancelled and new authorization/obligation established?
  • Does the new authorization request cover the anticipated contract costs under the project agreement (including with both Recovery Act funds and other Federal-aid funds)?
  • Does the authorization request only include work performed after obligation of funds?
      
Is this a new AC project combined with Recovery Act funds?
  • Are the work or project segments or activities eligible for Recovery Act funding consistent with 23 U.S.C. 133, and the AC authorized work or project segment identified independently by separate and distinct project agreements (federal-aid project authorizations and project numbers in FMIS)?
  • Will all Recovery Act funding be billed within 3 years?
  • Does the State Remarks section in FMIS identify the project number of the AC portion of the project and vice versa?
      
Is the project being competitively bid?  (If no, the project must be posted on the web per Recovery Act, Section 1554 and a public interest finding must be made.)      
Is the authorization request a conversion of a non Federal-aid funded project?
  • Does the project meet and document compliance with all Federal-aid requirements?
  • Does the authorization request include only those costs anticipated after authorization/obligation of funds?
      
Comments:
Table of Contents (continued)

Return to top

Page last modified on January 31, 2017
Privacy Policy | Freedom of Information Act (FOIA) | Accessibility | Web Policies & Notices | No Fear Act | Report Waste, Fraud and Abuse
U.S. DOT Home | USA.gov | WhiteHouse.gov

Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000