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Project Funds Management Guide for State Grants

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U.S. Department of
Transportation
Federal Highway
Administration


Memorandum


Subject: Action: Project Funds Management Guide for State Grants Date: October 29, 2014
From: Elissa K. Konove
Chief Financial Officer

Walter Waidelich
Associate Administrator for Infrastructure
In Reply Refer To: HCFB-31
HCF-2014-013
To: Associate Administrators Chief Counsel
Director, Innovative Program Delivery
Director, Technical Services
Directors of Field Services
Division Administrators
Division Directors

We are pleased to provide the attached guidance to assist Federal Highway Administration (FHWA) division offices implement key funds management principles. The attached guide summarizes current statutes, regulations, and policies for project funds management.

This guide applies specifically to projects authorized in the Fiscal Management Information System (FMIS), including discretionary funded and congressionally designated (earmarked) projects. This guidance applies to FHWA's division offices' oversight of recipients of Federal funding (e.g., State departments of transportation) and associated subrecipients (e.g. local governments or other eligible subrecipients).

We do not intend for this guidance to fully cover all types of projects or situations, such as innovative financing or contracting methods or projects with other unique or experimental features. In addition, we plan to provide additional guidance on applying these principles to projects authorized through processes other than FMIS, such as Federal lands projects. In the meantime, this guidance can be used as a reference for these projects also.

The primary points of this guidance include:

Supplemental funds management guidance memorandums are planned to include topics such as Federal Assistance Guidelines (2 CFR 200) and Preconstruction Procedures (23 CFR 630) after implementation of final rules on these topics. The implementation of 2 CFR 200 also will include additional guidance on project closeout requirements.

Please direct questions to:

Attachments

Best for printing: projfundsmgt.pdf (769 KB)

To view PDF files, you can use the Acrobat® Reader®.

 

Page posted on November 24, 2014.
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000