U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
The Missouri Department of Transportation has developed a program that encourages innovation from the grassroots level all the way to the top. Called Innovations Challenge, it rewards employees for innovations in three categories: tools and equipment, projects and productivity.
Innovations from a better way to bolt on a string trimmer head to a method for raising a bridge in St. Louis have won awards under the Innovations Challenge program.
The program has its roots in an employee suggestion system launched in the 1990s. It was an idea-based system, and it didn’t work. “Ideas fell into black holes, or were never evaluated, or ideas were approved but never implemented,” said Jim Dickson, who manages the Innovations Challenge program. “Employees had a bad taste in their mouths about that system.”
The goals of today’s Innovations Challenge program support the direction of the department: keep roads and bridges in the best condition possible for as long as possible, keep employees and customers safe, and provide outstanding customer service.
“We just want to push innovations that help us get our job done better, faster and cheaper for the citizens of Missouri,” said Dickson. “The basic objective of the program is to identify best practices and communicate them to everyone. One way we do that is through our Innovations Challenge Showcase, where we bring several hundred people together for one day a year to view innovations from all seven districts and the central office.”
In 2006, the Missouri DOT started an internal program called Solutions at Work. “The idea was to change from an ideas system to a best-practices system,” said Dickson. “Innovations submitted by employees had to be implemented and delivering the desired results.”
From 2006 to 2012, the department ran a single program for tool and equipment innovations. A second challenge began in 2012 for projects and productivity innovations before the two were combined into the Innovations Challenge program in 2013.
In 2014, for the third consecutive year, each of the seven districts and the central office had at least one best practice approved by the judges. A total of 28 new best practices had been approved by the end of the year, and 20 more were still being evaluated. “The hotbed of innovation for the past year was the central office, which claimed a total of seven best practices,” said Dickson.
The competition for Missouri DOT innovations starts at the district level. The challenge is open to all full-time employees, and all innovations must be in use. Innovations are judged on originality, transferability, conservation of resources and organizational impact. Each district and the central office can select as many as six submissions in each of the three categories as first-round winners for a total of up to 18 per location. First-round winners receive $75 per person or a maximum of $450 per team.
Next, district and central office coordinators choose as many as 60 innovations to compete at the Innovations Challenge Showcase, a one-day event held in Springfield. District and central office judges select up to four innovation showcase winners per category at the showcase. Showcase winners earn $425 per individual or a maximum of $1,550 per team. Plus, a panel of judges selects one innovation to receive the Director’s Safety Award along with a traveling trophy.
The 12 showcase winners are automatically entered into the Missouri DOT’s database for best practices. That leaves 48 other innovations that are examined for eligibility to become best practices by a senior management team along with technical experts in the appropriate disciplines. “We have a dialogue on which of those need to percolate to the top and become statewide best practices,” said Dickson.
Up to two innovations per category may be identified as statewide best practices. Those earn an extra $10,000 for the district or division budget. Showcase visitors vote for their favorite innovations, and the top vote getter receives the People’s Choice Award trophy.
One idea that won a 2014 Best Practices Award is a GroupCast method for communicating with a widespread group of people simultaneously. “Using the Internet, you can send a mass notification through texts, voice mail and email all at the same time. We can use it during a snow emergency. We have 56 operators on different shifts and now they don’t have to make separate phone calls. They can designate which parts of the distribution group need to get what text. It is pretty slick,” said Dickson.
“Our innovative culture at MoDOT has evolved during the 27 years that I have worked here,” he said. “When I first started here, our thinking was to wait and see what other states were doing. Now there is an expectation by our management that Missouri will be a leader in innovations among all of the DOTs. I wouldn’t want to sell this program as creating an innovation culture because the program is a support for innovations that occur every day here!”
The Pennsylvania Department of Transportation is using an unusual dual roundabout solution to reconstruct two intersections near each other in an area of Washington County undergoing commercial and residential growth. The new design reduces the number of turning conflicts between Routes 519 and 1055, reducing the potential for crashes. Not only does the design enhance safety, it also has the smallest impact on environmental and cultural resources of all the alternatives studied.
The Colorado Department of Transportation finished the pilot phase on a new environmental assessment template, part of its effort to pursue implementation of quality environmental documentation. Intended for use on environmental assessments that analyze only one build alternative, the template is designed to reduce document size. The agency piloted the new format on three projects to develop environmental assessments that averaged 57 pages, compared to an average of 162 pages for traditional environmental assessments done in the past four years.
Construction is underway on the Sarah Mildred Long Bridge replacement project, being built with the construction manager/general contractor method. The $158.5 million project, which received U.S. Department of Transportation TIGER funds and an Accelerated Innovation Deployment Demonstration grant, is a joint venture of the Maine and New Hampshire Departments of Transportation, with the Maine agency serving as the lead. It’s replacing a 70-year-old truss with a movable lift span that carries traffic between Kittery, Maine, and Portsmouth, New Hampshire.
The Virginia Department of Transportation is using the design-build method to deliver major projects successfully. Its recently completed I-95 Express Lanes project in northern Virginia was a design-build public-private partnership project that opened to traffic ahead of schedule. The Elizabeth River Tunnels project, the largest highway project in Virginia, is using design-build and a public-private partnership to implement numerous improvements in the Hampton Roads area. Roads & Bridges magazine named it the number one roadway project of 2014.
The Chehalis-Western Trail “Bridging the Gap” project in Olympia, Washington, demonstrates that roundabouts aren’t just for cars. The project includes the state’s first-ever bicycle roundabout, built to enhance safety at the intersection of the Chehalis-Western and Woodland Trails. The project provides for a bridge across Pacific Avenue to close the last gap of the Chehalis-Western Trail from Yelm Highway to Woodard Bay. The Thurston Regional Planning Council opened the final leg of the project in late 2014.
More than half of the country’s state highway agencies are exploring the use of 3D engineered models to more effectively connect a project’s design and construction phases. Several have made it a mainstream practice.
But the highway community can get even more out of the technology by using 3D models and the digital geospatial data that support them in other phases of the project delivery cycle to positively affect safety, project costs, contracting, maintenance and asset management.
That’s why the Federal Highway Administration included 3D engineered models—part of the second round of the Every Day Counts initiative—on the EDC-3 roster of innovations it’s promoting in 2015 and 2016.
“In EDC-2, many states expanded their use of 3D modeling to develop designs and started to use that 3D data to produce designs that might be more constructible with more accurate cost estimates,” Francesca Maier, lead engineer for Parsons Brinckerhoff, said at an FHWA summit to introduce the EDC-3 innovations. “One of the successes of the EDC-2 effort with 3D modeling was to get that design data over to the construction phase.”
As agencies that have adopted 3D modeling recognize how much data they capture and use, they are considering the benefits of extending 3D applications:
“When different parts of an organization pool their resources on a consolidated approach to acquiring data, they’re able to leverage economies of scale and capture a richer data set, which lets them have more information to inventory and manage their assets,” said Maier.
The transportation industry started building 3D models to develop highway designs as far back as the 1990s, Maier said. Since automated machine guidance became popular 15 years ago, 3D models have been used to control road-building equipment. During EDC-2 in 2013 and 2014, FHWA encouraged state agencies to apply 3D engineered models to construction.
“The benefits of 3D modeling are really broad because it touches everything we do. It describes the physical shape of this thing that we’re building or maintaining,” Maier said.
More than half of state transportation departments have tried 3D modeling for highway projects, from planning and surveying to design and construction. Among the agencies that have established mature practices are California, Iowa, Kentucky, Missouri, New York, Oregon and Wisconsin.
More than half of states also use lidar—laser-based technology that creates 3-D representations of landscapes—for data collection. The Tennessee and New York State Departments of Transportation, for example, use lidar to collect geospatial data and create base maps for ground features and infrastructure assets.
Highway agencies have used 4D models to deliver both large and small projects. Major projects that incorporated 4D modeling include the San Francisco–Oakland Bay Bridge East Span replacement in California, the Alaskan Way Viaduct replacement in Washington and the I-95 New Haven Harbor Crossing corridor improvement project in Connecticut.
FHWA offers technical support and tools to help the highway community use 3D technology, according to Chris Schneider of FHWA’s Office of Infrastructure, who heads the EDC-3 3D Engineered Models team:
Stakeholder partnering brings local public agency representatives together with state and federal colleagues to improve and streamline the Federal-Aid Highway Program delivery process. The result? Smarter, faster delivery of local projects.
“The idea is to get all the players at the table discussing whatever the issues might be,” said Brian Roberts, executive director of the National Association of County Engineers and a member of the Every Day Counts Stakeholder Partnering Team. “In our case, we’re really interested in streamlining, which is the foundation of Every Day Counts.”
After promoting formation of stakeholder partnering groups in the second round of EDC, the Federal Highway Administration is continuing the effort in EDC-3. Stakeholder partnerships, now active in many states, are groups that meet regularly to identify program-level issues and review project development processes. They work on solutions through a defined decision-making process and action plans.
Stakeholder partnering enhances communication and trust, which can clarify local program issues and generate better understanding of project development requirements. “It’s about improving relationships,” Roberts said. “It’s about building trust and getting to know each other better and not being afraid to call each other when you have issues or questions.”
Stakeholder partnering also increases consistency by establishing a cooperative environment for reviewing and refining project development compliance requirements and policies for use across a state. And it provides a launching platform to initiate process enhancements, training and other ways to improve program integrity.
These partnerships are proving effective in improving communication, coordination and cooperation among agencies involved in delivering local projects. “The exciting thing about it is that in every state that has done it, it has become a success story,” said Roberts. “There’s never a failure when you bring people together to talk to each other.”
An example is the Virginia Department of Transportation’s stakeholder partnering effort, which spans more than a decade and includes several groups associated with local programs. One is the Urban Construction Initiative Group, which formed when a state code change in 2003 allowed some municipalities to manage their construction programs. It now includes 14 localities.
Besides giving members a voice in the state’s local assistance program, the UCI Group has come up with several streamlining solutions, including a certification program, a project development review time line and changes in the Virginia DOT’s sole source and proprietary projects process.
“Localities may originally join the UCI Group for the benefit of managing their own program, but then they often realize these other benefits,” said Russ Dudley, assistant administrator for the Virginia DOT Local Assistance Division. “This includes better networking and learning from others and staying in the know on what is going on in local programs at the state and federal levels.”
Stakeholder partnering enhances success for local agencies, which administer 20 percent of the projects funded each year under the Federal-Aid Highway Program.
Building on the success of the UCI Group, the Local Assistance Division started another effort in 2012 to represent the entire local agency program. The Local Stakeholder Partnering Group—with participants from 13 localities and FHWA—helps ensure that the division’s efforts align with local government needs and provides a feedback loop on new initiatives.
The Florida Department of Transportation formed its Local Agency Program Community of Practice in 2010 when American Recovery and Reinvestment Act funding increased the use of local agency contracts to deliver Federal-Aid projects. Before that, it had one-on-one partnerships with local agencies.
The Community of Practice includes representatives of local agencies, the Florida DOT, the Local Technical Assistance Program and FHWA. Its purpose is to identify where project development and implementation processes can be streamlined to ensure consistency across the Florida DOT’s seven districts.
One benefit is better communication. The group provides Florida DOT staff with an opportunity to explain the reasons behind program requirements and offers local agencies a forum to question why the state asks for some of the things it does.
That feedback has enabled the Florida DOT to identify areas where local agencies could use more flexibility in meeting federal requirements. If the Florida DOT is adding requirements on top of federal ones, said Kurt Lieblong, state project review administrator, “we can look at our processes to see if there are possible ways to ease some of the burden” on local agencies.
Michael Smith of the FHWA Resource Center, who leads the EDC-3 Stakeholder Partnering Team, offers several reasons to launch a state partnering group:
The EDC-3 team provides technical assistance to help highway agencies learn from the experience of states that have institutionalized stakeholder partnering successfully. That way, a state can adopt the approach quickly and reap the benefits sooner, Smith said.
A recording of the EDC-3 summit session on stakeholder partnering covers benefits and examples of how states are using it. Agencies interested in pursuing stakeholder partnering can contact the FHWA division office in their state.
More transportation agencies are taking advantage of opportunities to adopt innovations to improve their practices through the Federal Highway Administration’s Accelerated Innovation Deployment Demonstration program.
The latest crop of AID Demonstration projects feature a range of innovations—from innovative bridge-building methods to safety-enhancing pavement treatments to transportation asset management planning.
“The states and local communities receiving these AID demonstration grants are breaking ground when it comes to putting better techniques in road- and bridge-building in place,” said Acting Federal Highway Administrator Gregory Nadeau.
Under the program, incentive funding of up to $1 million per project may be awarded for projects that use proven innovations for any aspect of highway transportation, including planning, financing, environment, design, construction, materials, pavements, structures and operations. Applications are accepted on a rolling basis through Grants.gov.
Among recent AID Demonstration incentive recipients is the Arizona Department of Transportation, which plans to use its grant to replace antiquated lighting with a light-emitting diode system in the Queen Creek Tunnel in Superior. The project is expected to improve safety and efficiency on U.S. 60.
A grant to the Arkansas State Highway and Transportation Department and city of Jonesboro will help the city use geosynthetic reinforced soil-integrated bridge system technology on a bridge replacement project. Experience gained on the project will help the city adopt GRS-IBS as a standard practice to cut costs and improve delivery times on bridge projects.
The Assiniboine Sioux Tribes in Montana and Wyoming will use funding on a multiyear effort to improve the tribes’ geographic information system infrastructure. The tribes plan to accelerate the use of Global Positioning System data with technologies such as intelligent compaction and 3D engineered models.
The Indiana Department of Transportation will use its grant to determine which accelerated bridge construction innovation to apply when it replaces twin interstate bridges. It will develop a template and best practices for using alternate-bid detailed plans for both self-propelled modular transporter installation and slide-in bridge construction.
The Kentucky Transportation Cabinet will build a roundabout to improve the capacity of and address safety challenges at an intersection in London. The project will help the agency gain the experience necessary to institutionalize the use of roundabouts at safety-critical locations when appropriate.
The Michigan Department of Transportation will use its funds to replace the U.S. 131 bridges over 3 Mile Road using slide-in bridge construction. The agency wants to minimize the project’s impact on a major route that links cities in southern Michigan with resort areas in the north.
The Michigan DOT is partnering with the Dickinson County Road Commission to use a grant to apply hot in-place recycling and energy-saving warm-mix asphalt to rehabilitate a 4.5-mile roadway section in Kingsford. Crews plan to recycle 100 percent of the existing pavement on the environmentally friendly project.
The Missouri Department of Transportation is using a grant to apply high-friction surface treatments on seven projects in the state. The project will enable the agency to promote the treatments—which can reduce crashes at safety-critical locations such as intersections and curves—to local agencies.
A New Hampshire Department of Transportation project involves applying an asphalt rubber bonded wearing course as a pavement preservation technique on part of I-93 in Manchester. The treatment—which uses ground tire rubber in a hot-mix asphalt binder—is designed to address surface distress and add to pavement life, extending the time until more extensive work is needed.
The Ohio Department of Transportation and the Northeast Ohio Areawide Coordinating Agency will collaborate on a comprehensive transportation asset management program. The effort is designed to address a project backlog and encourage informed, cost-effective program decisions.
The Ohkay Owingeh Tribe will use GRS-IBS abutments and prefabricated bridge elements to replace the White Swan Bridge in New Mexico. To maximize cost savings and promote economic development, the tribe plans to train local staff in using the technologies to reconstruct other bridges in its inventory.
The Rhode Island Department of Transportation will use innovative arch construction, also known as bridge-in-a-backpack, to replace two bridges in Coventry and Burrillville. The project will give the agency experience using a new method to build small bridges rapidly and produce structures with an extended service life.
The South Dakota Department of Transportation plans to use its grant on high-friction surface treatments to improve driver safety on four horizontal curves, two near Deadwood and two in Sioux Falls. The project’s goal is to cut roadway departure crashes at the curves by at least 25 percent.
The Utah Department of Transportation is using funds to implement a program that uses new technology to reduce speed limits in work zones. The goal of the project—which involves using, collecting data on and monitoring the performance of portable variable speed limit signs—is to improve safety for workers and travelers.
For information on the AID Demonstration program, contact Ewa Flom at (202) 366-2169.
Innovator, published by the FHWA Center for Accelerating Innovation, advances implementation of innovative technologies and accelerated project delivery methods in the highway industry. Its audience is transportation professionals in highway agencies, trade and research groups, academia and the private sector, and the driving public.
Anthony R. Foxx, Secretary, U.S. DOT
Gregory F. Nadeau, Acting Administrator, FHWA
Hari Kalla, Director
Scott Wolf, Senior Advisor
Ewa Flom, Program Coordinator
Mary Huie, Program Coordinator
Julie Zirlin, Technology Partnerships Coordinator
Ellen Schweppe, Managing Editor
James Cline, Jr., Designer
Rodney Walker, Designer
Email reprint requests to: Julie.Zirlin@dot.gov