U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000
Missouri Division
Best for printing: civil20231106.pdf (407 KB)
MoDOT’s Role – Ensure Civil Rights performs in accordance with state and federal laws and regulations while implementing MoDOT’s Tracker priorities and goals.
External Civil Rights (ECR) responsibilities link directly to MoDOT’s Tracker. Civil Rights supports the following Value Statement included in the Tracker, “MoDOT will value diversity because we believe in the power of our differences.” It is important for MoDOT to demonstrate responsible use of taxpayers’ money, listen and respond to the public, and additionally, be the first and best source of information about MoDOT’s External Civil Rights program, and improve relationships with the highway construction industry.
When requesting information or guidance from the FHWA Division office, all efforts will be made to describe the reason for the request and any associated context and implications of the response. Additionally, when possible, our requests for guidance on an issue will include our recommendation and justification.
The following responsibilities are general priorities and goals performed by ECR that assist in supporting MoDOT’s Strategic/Business Plans and FHWA’s Performance Plan in conjunction with state/federal laws and regulations:
|
Activity |
Frequency |
Individual Responsible |
---|---|---|---|
1. |
Title VI Plan accomplishments and next year's goals |
Annually by October 1 |
Zainab Jasim |
2. |
Title VI Plan update |
Annually by October 1 |
Zainab Jasim |
3. |
EEO Contract Compliance Review Reports |
Annually by October 31st |
Missy Stuedle (Director) |
4. |
Contract Compliance Program Plan |
Annually by October 31st |
Missy Stuedle (Lead) |
5. |
MBE/MWBE/WWBE Awards & Commitment |
Semi-Annually, June 1 and December 1 |
Kristi Hixson |
6. |
Disadvantaged Business Enterprise (DBE) |
As needed or as requested |
Missy Stuedle (Lead) |
7. |
DBE Certification Applications |
90 Day Review |
Prenness Josey, April Brown, Rhonda Wilson, Zainab Jasim, Laura Bouslaugh, Kami Sanders, Martin Sturgeon, Vacant |
8. |
State’s DBE Program Goal |
Every 3 Years by June 1 |
Missy Stuedle (Lead) |
9. |
State's DBE program goals |
Every 3 by August 1 |
Missy Stuedle (Lead) |
10. |
Supportive services funds requests |
Annually by May 1 |
Prenness Josey, Kami Sanders (DBE) & |
11. |
Annual Contractor Employment Report (Construction Summary of Employment Data |
Annually by October 5 |
Laura Bouslaugh, Rhonda Wilson |
12. |
Report on supportive services |
Quarterly by April 1, July 1, |
Prenness Josey, Kami Sanders (DBE) & |
13. |
OJT goals & accomplishments |
Annually by January 15 |
Laura Bouslaugh |
14. |
Americans with Disabilities Act complaints |
As requested by FHWA |
Zainab Jasim, Laura Bouslaugh (Assist) |
15. |
ECR Staff Activity Reminders |
10 Days and 5 Days |
Rachel Owens |
16. |
Quarterly Dashboard (Title VI, EOCC, OJT, OJT SS, DBE, DBE SS) |
Quarterly by Sep 15, Dec 15, March 15, June 15 |
Missy Stuedle |
17. |
Annual Dashboard (ADA) |
June 15 |
Missy Stuedle |
NOTE: Additionally, all individuals responsible for activities assigned will inform and keep the External Civil Rights Director abreast of the status of each assignment. If circumstances arise where target dates are potentially challenged or delayed, staff and/or the External Civil Rights will inform the FHWA Civil Rights Manager to work through the delays unto the completion of the assignment.
FHWA’s Role – Ensure Civil Rights performs in accordance with federal laws and regulations while implementing FHWA’s Performance Plan and required stewardship and oversight.
The following responsibilities are detailed priorities and goals with oversight by FHWA that assist in supporting MoDOT’s Strategic and Business Plans:
|
Activity |
Frequency |
---|---|---|
1. |
Title VI Plan Update and Accomplishment Reports and next year's goals |
Annually by October 15 |
2. |
Contract Compliance Review Reports |
As submitted by State upon completion |
3. |
DBE Uniform Awards & Commitment Report (form DOT 4630) |
Semi-Annually, June 1 and December 1 |
4. |
Disadvantaged Business Enterprise |
As needed or as requested by FHWA |
5. |
State's DBE Program Goals |
Tri-Annually by August 1 |
6. |
Supportive Services funds requests (OJT/DBE) |
Annually per FHWA-HQ |
7. |
Annual Contractor Employment Report (Construction Summary of Employment Data (form PR-1392)) |
Annually by October 5 |
8. |
Report on Supportive Services |
Quarterly by January 15, April 15, July 15, and October 15 |
9. |
OJT goals & accomplishments |
Annually by January 30 |
10. |
Americans with Disabilities Act complaints |
As requested by HQ, within |
11. |
DBE Program Submittal (if revisions needed) |
Annually by October 1 |
We agree to concentrate efforts in improving our work by following these ground rules:
Historically, FHWA and MoDOT have benefited from an excellent working relationship. This Agreement builds upon this history by establishing a framework to further promote the existing partnership. This Agreement establishes the following procedures to resolve conflict, streamline processes, and build a team spirit to achieve maximum success.
If issues are still unresolved, they will be elevated to MoDOT Director and FHWA Division Administrator.
The performance of the External Civil Rights Program will be measured by:
We will measure our partnering progress and success by the following performance indicators:
We will use the “no surprise philosophy” by keeping senior management informed of our activities and how our partnering is working quarterly through verbal communication. If issues have not been resolved and require action of senior management, a written communication regarding the issue will be shared with senior management and members of this agreement. The communication will include:
We will revisit and revise this agreement as deemed necessary. At a minimum the agreement will be revisited annually.
DATE: _____________________
_________________________________________________________
Missy Stuedle, MoDOT, External Civil Rights Director
_________________________________________________________
Lauren D. Paulwell, FHWA, Civil Rights/Right-of-Way Specialist