U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000


Skip to content
Facebook iconYouTube iconTwitter iconFlickr iconLinkedInInstagram

Missouri Division

Home / About / Field Offices / Missouri Division / Programs / FHWA/MODOT Oversight Manual / Partnering Agreements / Civil Rights

Partnering Agreement FFY 2024
FHWA/MoDOT Focus Area Civil Rights

Best for printing: civil20231106.pdf (407 KB)


I. Roles and Responsibilities of MoDOT:

MoDOT’s Role – Ensure Civil Rights performs in accordance with state and federal laws and regulations while implementing MoDOT’s Tracker priorities and goals.

External Civil Rights (ECR) responsibilities link directly to MoDOT’s Tracker. Civil Rights supports the following Value Statement included in the Tracker, “MoDOT will value diversity because we believe in the power of our differences.” It is important for MoDOT to demonstrate responsible use of taxpayers’ money, listen and respond to the public, and additionally, be the first and best source of information about MoDOT’s External Civil Rights program, and improve relationships with the highway construction industry.

When requesting information or guidance from the FHWA Division office, all efforts will be made to describe the reason for the request and any associated context and implications of the response.  Additionally, when possible, our requests for guidance on an issue will include our recommendation and justification. 

The following responsibilities are general priorities and goals performed by ECR that assist in supporting MoDOT’s Strategic/Business Plans and FHWA’s Performance Plan in conjunction with state/federal laws and regulations:

 

Activity

Frequency

Individual Responsible

1.

Title VI Plan accomplishments and next year's goals

Annually by October 1

Zainab Jasim

2.

Title VI Plan update

Annually by October 1

Zainab Jasim

3.

EEO Contract Compliance Review Reports

Annually by October 31st

Missy Stuedle (Director)
April Brown (Assist)
Prenness Josey (Assist)
Kami Sanders (Assist)
Martin Sturgeon (Assist)
Laura Bouslaugh (Assist)
Zainab Jasim (Assist)
Rhonda Wilson (Assist)
Vacant (Assist)

4.

Contract Compliance Program Plan

Annually by October 31st

Missy Stuedle (Lead)
Laura Bouslaugh (Assist)

5.

MBE/MWBE/WWBE Awards & Commitment

Semi-Annually, June 1 and December 1

Kristi Hixson
Zainab Jasim (Assist)

6.

Disadvantaged Business Enterprise (DBE)
Program revisions

As needed or as requested

Missy Stuedle (Lead)
Kristi Hixson (Assist)

7.

DBE Certification Applications

90 Day Review

Prenness Josey, April Brown, Rhonda Wilson, Zainab Jasim, Laura Bouslaugh, Kami Sanders, Martin Sturgeon, Vacant

8.

State’s DBE Program Goal
(Start 45 Day Public Notice)

Every 3 Years by June 1

Missy Stuedle (Lead)
Kristi Hixson (Assist)

9.

State's DBE program goals
(Final Submittal)

Every 3 by August 1

Missy Stuedle (Lead)
Kristi Hixson (Assist)

10.

Supportive services funds requests

Annually by May 1

Prenness Josey, Kami Sanders (DBE) &
Laura Bouslaugh, Rhonda Wilson (OJT)

11.

Annual Contractor Employment Report (Construction Summary of Employment Data
(Form PR-1392)

Annually by October 5

Laura Bouslaugh, Rhonda Wilson

12.

Report on supportive services
On-the-Job Training
(OJT) & (DBE)

Quarterly by April 1, July 1,
October 1, and January 1

Prenness Josey, Kami Sanders (DBE) &
Laura Bouslaugh, Rhonda Wilson
(OJT)

13.

OJT goals & accomplishments

Annually by January 15

Laura Bouslaugh

14.

Americans with Disabilities Act complaints

As requested by FHWA
(90 Day Review)

Zainab Jasim, Laura Bouslaugh (Assist)

15.

ECR Staff Activity Reminders

10 Days and 5 Days
Before Activity Completions

Rachel Owens

16.

Quarterly Dashboard (Title VI, EOCC, OJT, OJT SS, DBE, DBE SS)

Quarterly by Sep 15, Dec 15, March 15, June 15

Missy Stuedle

17.

Annual Dashboard (ADA)

June 15

Missy Stuedle

NOTE: Additionally, all individuals responsible for activities assigned will inform and keep the External Civil Rights Director abreast of the status of each assignment. If circumstances arise where target dates are potentially challenged or delayed, staff and/or the External Civil Rights will inform the FHWA Civil Rights Manager to work through the delays unto the completion of the assignment.

II. Roles and Responsibilities of FHWA:

FHWA’s Role – Ensure Civil Rights performs in accordance with federal laws and regulations while implementing FHWA’s Performance Plan and required stewardship and oversight.

The following responsibilities are detailed priorities and goals with oversight by FHWA that assist in supporting MoDOT’s Strategic and Business Plans:

 

Activity

Frequency

1.

Title VI Plan Update and Accomplishment Reports and next year's goals

Annually by October 15

2.

Contract Compliance Review Reports

As submitted by State upon completion

3.

DBE Uniform Awards & Commitment Report (form DOT 4630)

Semi-Annually, June 1 and December 1

4.

Disadvantaged Business Enterprise
(DBE) Program revisions

As needed or as requested by FHWA

5.

State's DBE Program Goals

Tri-Annually by August 1

6.

Supportive Services funds requests (OJT/DBE)

Annually per FHWA-HQ

7.

Annual Contractor Employment Report (Construction Summary of Employment Data (form PR-1392))

Annually by October 5

8.

Report on Supportive Services
On-the-Job Training (OJT) & (DBE)

Quarterly by January 15, April 15, July 15, and October 15

9.

OJT goals & accomplishments

Annually by January 30

10.

Americans with Disabilities Act complaints

As requested by HQ, within
90 days of receipt

11.

DBE Program Submittal (if revisions needed)

Annually by October 1

III. Ground Rules:

We agree to concentrate efforts in improving our work by following these ground rules:

IV. Conflict Resolution:

Historically, FHWA and MoDOT have benefited from an excellent working relationship. This Agreement builds upon this history by establishing a framework to further promote the existing partnership. This Agreement establishes the following procedures to resolve conflict, streamline processes, and build a team spirit to achieve maximum success.

  1. We will confer on a regular basis. If there is a major programmatic issue, the party bringing the concern to the table shall communicate the concern by e-mail or letter.
  2. We to the maximum extent possible, that issues involving the two agencies shall be resolved at the staff level.
  3. When issues arise that cannot be resolved within one week at the staff level, we agree resolution of the issue will be sought at the staff manager level.
  4. When resolution of the issue cannot be realized at this management level, we agree the issue will be elevated to the Assistant Chief Engineer and FHWA Program Management Team Leader level. Issues unresolved within one week at the second level will be elevated to the Chief Engineer and FHWA Assistant Division Administrator.

If issues are still unresolved, they will be elevated to MoDOT Director and FHWA Division Administrator.

V. Performance Measures:

The performance of the External Civil Rights Program will be measured by:

VI. Performance Evaluation:

We will measure our partnering progress and success by the following performance indicators:

VII. Communicating with Management:

We will use the “no surprise philosophy” by keeping senior management informed of our activities and how our partnering is working quarterly through verbal communication. If issues have not been resolved and require action of senior management, a written communication regarding the issue will be shared with senior management and members of this agreement. The communication will include:

  1. Issues that require resolution.
  2. Successes, challenges and new projects.
  3. Our efforts to enhance communications and better working relationships with the members of this agreement and other focus area teams.

We will revisit and revise this agreement as deemed necessary. At a minimum the agreement will be revisited annually.

DATE: _____________________


_________________________________________________________
Missy Stuedle, MoDOT, External Civil Rights Director


_________________________________________________________
Lauren D. Paulwell, FHWA, Civil Rights/Right-of-Way Specialist

Page last modified on November 6, 2023
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000