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Home / About / Field Offices / Missouri Division / Programs / FHWA/MODOT Oversight Manual / Partnering Agreements / Planning

FHWA/MoDOT Partnering Agreements


May 2011

Purpose of this Agreement

The purpose of this agreement is to set forth the general terms and conditions for collaboration in transportation planning. It is between the FHWA/FTA Region 7 (ONE DOT) and the MoDOT for the purpose of enhancing the quality and effectiveness of the existing FHWA/MoDOT and ONE DOT/MoDOT partnerships so partners can better achieve mutual transportation priorities. This agreement applies to the MoDOT staff and the staff of the FHWA Missouri Division (FHWA-DO) and FTA Region 7 (FTA-7) offices responsible for the geographic area covered by the specific product of the process or management/oversight activity.

Agreement Focus Areas

The FHWA-DO, FTA -7 and MoDOT shall carry out the terms indicated in this agreement resulting in improved communication and streamlined transportation planning decision-making for federal surface transportation projects and programs. This agreement outlines the general operating procedures for reviewing and processing the following required metropolitan and statewide planning products and processes.

Ground Rules

The agreement partners recognize the joint review and approval role of FHWA-DO and FTA-7 officers connected with the STIP and amendments, and the UPWP planning products and air quality conformity determination for designated air quality non-attainment and maintenance areas. It is also understood that ONE DOT will provide a joint-review only function in connection with the LRTP, TIPs, non-TMA planning process reviews, and TMA planning certification reviews.

The following ground rules apply to the development and execution of each element of this agreement. The partners agree to concentrate efforts in improving joint work efforts by following these ground rules:

I. Roles and Responsibilities:

I. Statewide and Metropolitan Long- Range Transportation Plans (LRTPs)

Although FHWA-DO and FTA-7 do not approve the state and metropolitan planning organization's (MPOs) long-range transportation plans, the timely adoption of a compliant LRTP is crucial as a basis for the ONE DOT to issue approval of the MoDOT STIP, MPO TIP, and to make air quality conformity determinations This agreement emphasizes the importance of timely review. The key is to facilitate a review process that includes ONE DOT participation on a value-added basis, without causing delay in meeting state and local project approval and implementation schedule goals.

Statewide Long-Range Transportation Plans (LRTP)

Metropolitan Long-Range Transportation Plans (LRTP)

II. STIP Approval/STIP Amendment Approval

STIP Approval Roles and Responsibilities:

STIP/TIP Amendments Roles and Responsibilities:

III. State Planning and Research Program (SPR)

Roles and Responsibilities:

Note: If the SPR Program deadline falls on Saturday, the item will be due on the previous Friday. If the deadline falls on Sunday, the item will be due on the following Monday.

IV. Unified Planning Work Program (UPWP)

Roles and Responsibilities:


V. Metropolitan Transportation Improvement Program (TIP)

Roles and Responsibilities:


VI. Transportation Air Quality Conformity Determinations

Section 176C of the Clean Air Act establishes conformity requirements for long-range transportation plans, TIPs, and projects in areas designated as no attainment or maintenance.

Roles and Responsibilities:

VII. Transportation Management Area (TMA) Certification Reviews

The scope of the FHWA/FTA certification review of the transportation planning process in a TMA, defined as urban area with a population over 200,000, is comprehensive, covering the transportation planning process for the entire area and all of the agencies involved. It provides an opportunity for the federal agencies to verify compliance with current transportation law, planning regulations, and to enhance the process, and take a more detailed look at the technical and administrative elements of the process. The certification is not just a review of the MPO or the MPO staff, but rather covers all of the agencies (state, MPO, and transit operators) charged with cooperatively carrying out the process. The MoDOT is considered to be a review participant and a valuable partner in the process.

Roles and Responsibilities:

VIII. Transportation Planning Process Reviews in Non-TMAs

ONE DOT will deliver a planning process review of each non-TMA's planning process on a five-year rotating cycle. The planning process review is comprehensive in scope. The review is intended to serve as a catalyst to improve the effectiveness and efficiency of the MPO planning process, to help ensure major issues facing a metropolitan area are being addressed, and to provide opportunity -for continued progress in expanding the art of transportation planning while implementing federal regulations

Roles and Responsibilities:

IX. Highway Performance Monitoring System (HPMS)

The HPMS provides data reflecting the extent, condition, performance, use, and operating characteristics of the nation's highways. The MoDOT's HPMS data is used to apportion federal- aid highway and highway safety funds to the state of Missouri, measure FHWA and sate performance against several strategic national objectives, and in making national highway investment requirements known to Congress through the conditions and performance reports. As a result, both the FHWA Missouri Division and MoDOT have a stake in maintaining a high quality, complete HPMS database.

Roles and Responsibilities:

X. MoDOT and MPO Annual Self-Certification

Roles and Responsibilities:

XI. Functional Classification

Federal legislation requires the functional classification of roadways to determine the funding eligibility of transportation projects. In general, the procedure and timeline for requested modifications to a functional classification as described above will be as follows:

Methods For Communication

BACKGROUND: Historically, FHWA-DO, FTA-7 and the MoDOT have benefited from an excellent working relationship. This agreement intends to build upon this history by establishing a framework to further promote the existing partnership. E-mails, telephone and teleconferences have been used as effective forms of communication. This agreement establishes the following procedures for streamlining the communication process. The communication strategies are applicable to ONE/MoDOT except when specifically stated otherwise.

Roles and Responsibilities:

Methods for Conflict Resolution Regarding FHWA/MoDOT Issues

Partners agree, to the maximum extent possible, that issues involving the two agencies shall be resolved at the staff level. When issues arise that cannot be resolved within two weeks at this staff level, partners agree to elevate the issue in the following manner:

Attendance and Representation

Roles and Responsibilities:

Performance Evaluation:

ONE DOT and MoDOT agree to complete a mid-year and end-of-year assessment of the following performance evaluation measures:

The performance evaluation assessment will include the documentation of the planning partner's findings and recommendations for improvement.

Page last modified on April 24, 2012.
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