Construction Program Management and Inspection Guide
Appendix G (continued)
BID REVIEW CHECKLIST
Competition is one of the best indicators of a "good" bid. Other factors, however, play an important role in analyzing a bid. The analysis and subsequent award of a project should be thorough even when the low bid is below or at a reasonable percentage above the engineer's estimate. It is reasonable to expect that larger projects will undergo a more thorough review than smaller projects. Reference Technical Advisories T5080.4 and T5080.6 for additional information on the bid review process.
This document serves as a checklist for what should, at a minimum, be included in a bid review for a Full Oversight Project. The completed checklist and any accompanying information should be filed in the project-specific file.
- How many bids were submitted?
- Is there good competition?
- How does the bid compare with the engineer's estimate?
- What is the distribution or range of bids received?
- Which unit bid prices differ significantly from the estimate?
- Is there justification for the difference?
- What is the identity and geographic location of the bidders?
- What is the potential for savings, if any, if the project is re-advertised?
- How do the bid prices for the project under review compare to bid prices for similar projects in the same letting?
- Is there any urgency in letting the project?
- What are the current market conditions and workload?
- Are there any unbalanced bids?
- Would deferral be contrary to public interest?
- Are there any errors in the engineer's estimate?