Stewardship and Oversight Agreement

NEW MEXICO DEPARTMENT OF TRANSPORTATION
FEDERAL-AID HIGHWAY PROGRAM
STEWARDSHIP AND OVERSIGHT AGREEMENT

December 6, 2012

Developed in partnership between the Federal Highway Administration, New Mexico Division and the New Mexico Department of Transportation

PDF version (1.8 mb)

We support the concept of this Stewardship Agreement and hereby direct that the stewardship and oversight of the Federal-Aid Highway Program be carried out in the spirit of a true partnership, as described herein.

STEWARDSHIP AGREEMENT VERSION TRACKING:

• Initial Plan: 2009
• Revised: 2011
• Revised: 2012

Table of Contents

• 1.0 PURPOSE, BACKGROUND AND INTRODUCTION, TERMINOLOGY AND SCOPE
  • 1.1 PURPOSE
  • 1.2 BACKGROUND AND INTRODUCTION
  • 1.3 TERMINOLOGY
  • 1.4 SCOPE
    • 1.4.1. Reporting Responsibilities
• 2.0 PROJECT OVERSIGHT
  • 2.1 PROJECT SCREENING CRITERIA
  • 2.2 PROJECT RESPONSIBILITIES
  • 2.3 IMPLEMENTATION OF OVERSIGHT AGREEMENT
    • 2.3.1 Stewardship and Oversight Committee Membership
  • 2.4 CONFLICT RESOLUTION PROCESS
  • 2.5 MISCELLANEOUS STIPULATIONS
• 3.0 RESPONSIBILITY BY PROGRAM AREA
  • 3.1.0 PLANNING & AIR QUALITY
    • 3.1.1 Planning and Air Quality Method of Operation
    • 3.1.2 Planning & Air Quality Control Standards / Documents
    • 3.1.3 Planning and Air Quality Program Implementation & Methods of Oversight
    • 3.1.4 Planning & Air Quality & Project Action Responsibility
    • 3.1.5 Planning and Air Quality Stewardship / Oversight Indicators
  • 3.2.0 ENVIRONMENT
    • 3.2.1 Environmental Program Method of Operation
    • 3.2.2 Environmental Control Standards / Documents
    • 3.2.3 Environmental Program Implementation & Methods of Oversight
    • 3.2.4 Environmental Program & Project Action Responsibility
    • 3.2.5 Environmental Performance/Compliance Indicators
  • 3.3.0 RIGHT-OF-WAY
    • 3.3.1 Right-of-Way Method of Operation
    • 3.3.2 Right-of-Way Method Control Standards / Documents
    • 3.3.3 Right-of-Way Program Implementation & Methods of Oversight
    • 3.3.4 Right-of-Way Method Program & Project Action Responsibility
    • 3.3.5 Right-of-Way Stewardship / Oversight Indicators
  • 3.4.0 DESIGN
    • 3.4.1 Design Method of Operation
    • 3.4.2 Design Control Standards / Documents
    • 3.4.3 Design Implementation & Methods of Oversight
    • 3.4.4 Design Program & Project Action Responsibility
    • 3.4.5 Design Program Stewardship & Oversight Indicators
  • 3.5.0 CONSULTANT SERVICES ADMINISTRATION
    • 3.5.1 Consultant Services Administration Method of Operation
    • 3.5.2 Consultant Services Administration Control Standards / Documents
    • 3.5.3 Consultant Services Administration & Methods of Oversight
    • 3.5.4 Consultant Services Administration Program & Project Action Responsibility
    • 3.5.5 Consultant Services Administration Stewardship / Oversight Indicators
  • 3.6.0 PAVEMENT DESIGN AND MANAGEMENT
    • 3.6.1 Pavement Design and Management Method of Operation
    • 3.6.2 Pavement Design and Management Control Standards / Documents
    • 3.6.3 Pavement Design and Management Implementation & Methods of Oversight
    • 3.6.4 Pavement Design and Management Program & Project Action Responsibility
    • 3.6.5 Pavement Design and Management Stewardship / Oversight Indicators
  • 3.7.0 CONSTRUCTION & CONTRACT ADMINISTRATION
    • 3.7.1 Construction & Contract Administration Method of Operation
    • 3.7.2 Construction & Contract Administration Control Standards / Documents
    • 3.7.3 Construction & Contract Administration & Methods of Oversight
    • 3.7.4 Construction & Contract Administration Program & Project Action Responsibility
    • 3.7.5 Construction & Contract Administration Stewardship / Oversight Indicators
  • 3.8.0 CIVIL RIGHTS
    • 3.8.1 Civil Rights Method of Operation
    • 3.8.2 Civil Rights Control Standards / Documents
    • 3.8.3 Civil Rights Program Implementation & Methods of Oversight
    • 3.8.4 Civil Rights Program & Project Action Responsibility
    • 3.8.5 Civil Rights Stewardship / Oversight Indicators
  • 3.9.0 FINANCIAL MANAGEMENT
    • 3.9.1 Financial Management Method of Operation
    • 3.9.2 Financial Management Control Standards / Documents
    • 3.9.3 Financial Management Implementation & Methods of Oversight
    • 3.9.4 Financial Management Program & Project Action Responsibility
    • 3.9.5 Financial Management Stewardship / Oversight Indicators
  • 3.10.0 TRIBAL / LOCAL PUBLIC AGENCY (T/LPA)
    • 3.10.1 T/LPA Method of Operation
    • 3.10.2 T/LPA Control Standards / Documents
    • 3.10.3 T/LPA Program Implementation & Methods of Oversight
    • 3.10.4 T/LPA Program & Project Action Responsibility
    • 3.10.5 T/LPA Stewardship / Oversight Indicators
  • 3.11.0 RESEARCH
    • 3.11.1 Research Method of Operation
    • 3.11.2 Research Control Standards / Documents
    • 3.11.3 Research Program Implementation & Methods of Oversight
    • 3.11.4 Research Program & Project Action Responsibility
    • 3.11.5 Research Performance/Compliance Indicators
  • 3.12.0 SAFETY PROGRAM
    • 3.12.1 Safety Program Method of Operation
    • 3.12.2 Safety Program Control Standards / Documents
    • 3.12.3 Safety Program Implementation & Methods of Oversight
    • 3.12.4 Safety Program & Project Action Responsibility
    • 3.12.5 Safety Program Stewardship / Oversight Indicators
  • 3.13.0 STRUCTURES
    • 3.13.1 Structures Method of Operation
    • 3.13.2 Structures Control Standards / Documents
    • 3.13.3 Structures Implementation & Methods of Oversight
    • 3.13.4 Structures Program & Project Action Responsibility
    • 3.13.5 Structures Stewardship / Oversight Indicators
  • 3.14.0 TRAFFIC OPERATIONS (INTELLIGENT TRANSPORTATION SYSTEMS) PROGRAM
    • 3.14.1 Traffic Operations (ITS) Method of Operation
    • 3.14.2 Traffic Operations (ITS) Control Standards / Documents
    • 3.14.3 Traffic Operation (ITS) Implementation & Methods of Oversight
    • 3.14.4 Traffic Operations Program & Project Action Responsibility
    • 3.14.5 Traffic Operations (ITS) Stewardship / Oversight Indicators
• 4.0 Glossary
• Appendix A – Oversight Screening Criteria form
• Appendix B – New Mexico Division FMIS Checklist
• Appendix C – Project Documentation Checklist
• Appendix D – Nine Day Letter
• Appendix E – T/LGA PS&E Checklist
• Appendix F - Acronyms