U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000
Massachusetts Division
The Federal Highway Administration's (FHWA) Emergency Relief, or ER, program can help State and local agencies fund repairs to Federal-aid eligible roads, bridges, and other infrastructure after a natural disaster such as hurricanes.
The repair work within the right-of-way of Federal-aid highways is usually eligible to receive ER funds, if the roadway is in an affected county that is included in the Governor's Declaration or Presidential Declaration.
The decision to seek financial assistance for a disaster event under the FHWA's ER program rests with the Massachusetts Department of Transportation (MassDOT). State and local agencies with damage to Federal-aid highways should make their application for ER reimbursement through MassDOT. It is MassDOT's responsibility to seek ER funding for the repair of Federal-aid highways, regardless of which jurisdiction.
The FHWA Emergency Relief Manual outlines two types of repairs following a disaster: emergency repairs and permanent repairs.
Emergency repairs are those made during or right after a disaster to restore essential traffic, to minimize the extent of damage, or to protect the remaining facilities. Repairs that go beyond these three objectives are permanent repairs. State and local highway authorities are empowered to immediately begin emergency repairs to restore essential traffic service and to prevent further damage to Federal-aid highway facilities. Properly documented costs with before and after photos are usually eligible for reimbursement. On the other hand, permanent repairs require prior FHWA approval.
Permanent repairs are those repairs undertaken after the occurrence of a disaster to restore the highway to its pre-disaster condition. The total cost of ER funding for a project is typically limited to the cost of repair or reconstruction of a comparable facility that meets the current geometric and construction standards required for the types and volume of traffic that the facility will carry over its design life. Under certain circumstances, betterments may be eligible for if demonstrated to be cost-effective; an example would be for resilience improvements. This eligibility is limited to those portions of the facility that have been damaged.
Damage Assessments: MassDOT, in cooperation with FHWA Massachusetts Division engineers, undertakes damage surveys and/or detailed site inspections. These may include local authorities where appropriate. Typically, these assessments involve on-the-ground visits of the damage sites to verify the extent of damage and to determine the cost of repairs eligible for ER funding. Eligibility of specific sites not visited by FHWA is subject to review and approval of all required documentation.
Implementation of Projects: ER construction contracts are generally advanced in similar fashion to regular Federal-aid highway projects. MassDOT generally takes the lead in seeing that projects are advanced in accordance with appropriate Federal and State requirements. The total amount of ER funding provided is based on the Federal share of actual costs incurred by MassDOT and local highway authorities to complete eligible repair activities.
The Final ER eligibility and reimbursement will be based on the documentation submitted showing cost, justification, and compliance with Federal requirements.
Identify your Federal-aid highway routes: Create a list of the Federal-aid routes in your community. Damage to these routes is potentially eligible for funding under FHWA's ER program. Federal-aid highways generally include interstates, freeways, arterials, and major collector roads. Usually rural minor collectors and local roads are not eligible.
Federal Requirements: Be familiar with the federal requirements for construction contracts and the roles and responsibilities of State and Local Agencies administering the ER Projects.
Document emergency repair costs: If you are undertaking emergency repairs to restore essential traffic, minimize damage, or protect remaining facilities, keep good records of the costs incurred. Be sure to take pictures of the damaged area before undertaking any repair work. These will be critical when MassDOT or the local agency seek reimbursement under the ER program.
Permanent repair work: Remember, permanent repair work requires prior approval by the FHWA division office.
The Emergency Relief process is explained in a series of four videos:
Note: Each video has a printable "Companion Resource" on its website.
Links to related Code of Federal Regulations and other information
