- Briefing Room
U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
Virginia Department of Transportation Current Highway Conditions:
The Federal Highway Administration's (FHWA) Emergency Relief, or ER, program can help State and local agencies fund repairs to Federal-aid eligible roads, bridges, and other infrastructure after a Natural Disaster such as Hurricane Florence or Hurricane Michael.
The repair work within the right of way of Federal-aid highways is usually eligible to receive ER funds, if the roadway is in an affected county that is included in the Governor's Declaration or Presidential Declaration.
The decision to seek financial assistance for a disaster event under the FHWA's ER program rests with VDOT. Local agencies with damage to Federal-aid highways should make their application for ER reimbursement through VDOT. It is VDOT's responsibility to seek ER funding for the repair of Federal-aid highways, regardless of which jurisdiction.
Restore Essential Service: State and local highway authorities are empowered to immediately begin emergency repairs to restore essential traffic service and to prevent further damage to Federal-aid highway facilities. Properly documented costs with before and after photos are usually eligible for reimbursement.
Damage Assessments: VDOT in cooperation with FHWA Virginia Division engineers, undertakes damage surveys and/or detailed site inspections. This may include local authorities where appropriate. Typically, this involves on-the-ground visits of the damage sites to verify the extent of damage and to determine the cost of repairs eligible for ER funding.
Implementation of Projects: Permanent repairs after a disaster occurrence restores highway to pre-disastrous conditions. Permanent repairs require prior FHWA approval. ER construction contracts are advanced generally in similar fashion as regular Federal-aid highway projects. VDOT generally takes the lead in seeing that projects are advanced in accordance with appropriate Federal and State requirements. The total amount of ER funding provided is based on the Federal share of actual costs incurred by VDOT and local highway authorities to complete eligible repair activities.
The Final ER eligibility and reimbursement will be based on the documentation submitted showing cost, justification and compliance with Federal requirements.
Identify your Federal-aid highway routes: Create a list of the Federal-aid routes in your county or community. Damage to these routes are potentially eligible for funding under FHWA's ER program. Federal-aid highways generally include interstates, freeways, arterials, and major collector roads. Usually rural minor collectors and local roads are not eligible for ER funds but they may potentially be eligible for FEMA Pubic Assistance: Public Assistance Fact Sheet June2017_Updated2018.pdf
VDOT's Planning Website for Roadway Functional Classification:
Federal Requirements: Be familiar with the federal requirements for construction contracts and the roles and responsibilities of State and Local Agencies administering the ER Projects.
Document emergency repair costs: If you are undertaking emergency repairs to restore essential traffic, minimize damage, or protect remaining facilities, keep good records of the costs incurred. If safely able to do so, be sure to take pictures of the damaged area before undertaking any repair work. These will be critical when VDOT or the local agency seek reimbursement under the ER program.
Permanent repair work: Remember, permanent repair work requires prior approval by the FHWA Division Office. ER projects for permanent repairs should be processed following regular Federal-aid procedures. Contracts for both permanent repair work and emergency repairs must incorporate all applicable Federal requirements.
FHWA Virginia Emergency Relief Program Coordinator - Jose Granado - (804) 775-3349
FHWA Virginia Emergency Coordinator –Karen King – (804) 775-3363
Contact VDOT District Office: http://www.virginiadot.org/info/contactus.asp
Web Resources: The Emergency Relief process is explained in a series of four videos:
Note: Each video has a printable "Companion Resource" on its page.