U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000


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Accelerated Construction Technology Transfer Toolkit

Sample Materials and Forms

Utilities master skill set recording form

Download form (Word, 83 kb)

Accelerated Construction Technology Transfer Workshop
Location
Date
Utilities Skill Set Recording Form
IDEA
(Short Name)
IDEA
(Detailed Description)
Implementation Details
(Barriers, Skill Set Coordination, etc.)

1. Designate a full time MDOT utilities coordinator

  • Oversee all aspects of utility coordination
  • Act as "go to" person for MDOT and utilities.
  • Report to project manager or have final authority for utility coordination
  • Streamline communication between other skill sets
  • Personnel availability
  • Recognition of the benefits of the position

2. Utilize Subsurface Utility Engineering (SUE)

  • Have a SUE provider available during the design phase
  • Update the current SUE data
  • Make full use of all data
  • Share the SUE deliverables with other skill sets and utilities
  • Expedited utility information to resolve conflicts
  • Responsibility of providing data and cost concerns
  • Cooperation from utilities

3. Identify and resolve major municipal utility issues

  • Early and often involvement of utilities
  • Identify potential "show stoppers" early
  • Identify all relocation work
  • Identify all new work
  • Coordination with other skill sets
  • Cooperation with municipal utilities
  • Acquiring unique materials

4. Identify and resolve private/public utility issues

  • Early and often involvement of utilities
  • Identify potential "show stoppers" early
  • Identify all relocation work
  • Identify all new work
  • Identify reimbursable relocations
  • Advance utility relocation
  • Coordination with other skill sets
  • ROW concerns
  • Relocation time frames
  • Acquiring unique materials
  • Continuous change of personnel
  • Design changes

5. Incentives

  • Participate in preliminary engineering costs for private/public utilities
  • Pilot project
  • Recognition of incentive benefits
  • Cost concerns

6. Form steering committee comprised of high level MDOT and RR officials who have decision making authority

  • Expedite railroad decision making
  • Improve communications between RR and MDOT
  • Availability of key RR personnel
  • Location of RR office in relation to the project

7. Form a design engineering committee

  • Early identification of design constraints
  • Early and often involvement of railroads
  • Identify potential "show stoppers" early
  • Availability of key RR personnel
  • Location of RR office in relation to the project
  • Communication time between RR and its consultant, if applicable

8. Contract with qualified vendor knowledgeable in RR operations and in securing RR approvals

  • Designate MDOT RR expert for consultant selection of RR coordination

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Updated: 10/31/2013
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000