1. Designate a full time MDOT utilities coordinator

• Oversee all aspects of utility coordination
• Act as "go to" person for MDOT and utilities.
• Report to project manager or have final authority for utility coordination
• Streamline communication between other skill sets

• Personnel availability
• Recognition of the benefits of the position

2. Utilize Subsurface Utility Engineering (SUE)

• Have a SUE provider available during the design phase
• Update the current SUE data
• Make full use of all data
• Share the SUE deliverables with other skill sets and utilities
• Expedited utility information to resolve conflicts

• Responsibility of providing data and cost concerns
• Cooperation from utilities

3. Identify and resolve major municipal utility issues

• Early and often involvement of utilities
• Identify potential "show stoppers" early
• Identify all relocation work
• Identify all new work

• Coordination with other skill sets

• Cooperation with municipal utilities
• Acquiring unique materials

4. Identify and resolve private/public utility issues

• Early and often involvement of utilities
• Identify potential "show stoppers" early
• Identify all relocation work
• Identify all new work
• Identify reimbursable relocations
• Advance utility relocation
• Coordination with other skill sets

• ROW concerns
• Relocation time frames
• Acquiring unique materials
• Continuous change of personnel
• Design changes

5. Incentives

• Participate in preliminary engineering costs for private/public utilities
• Pilot project

• Recognition of incentive benefits
• Cost concerns

6. Form steering committee comprised of high level MDOT and RR officials who have decision making authority

• Expedite railroad decision making
• Improve communications between RR and MDOT

• Availability of key RR personnel
• Location of RR office in relation to the project

7. Form a design engineering committee

• Early identification of design constraints
• Early and often involvement of railroads
• Identify potential "show stoppers" early

• Availability of key RR personnel
• Location of RR office in relation to the project
• Communication time between RR and its consultant, if applicable

8. Contract with qualified vendor knowledgeable in RR operations and in securing RR approvals

• Designate MDOT RR expert for consultant selection of RR coordination

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