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ACTT Workshop: Montana
January 26-28, 2004, Missoula, Montana

Appendix C (continued): Skill Set Reporting Forms

Innovative Contracting Skill Set

Innovative Contracting Team Members
Lisa Durbin, MDT
Doug Wilmot, MDT
Keith Molenaar, University of Colorado at Boulder
Bill Squires, MDT
Gene Kaufman, FHWA - Montana
Jerry Yakowenko, FHWA
Bill Fogarty, MDT
Mark Wissinger, MDT
Gary Neville, MDT
IDEA
(Short Name)
IDEA
(Detailed Description)
Implementation Details
(Barriers, Skill Set Coordination, etc.)
A+B bidding (cost plus time)
  • Bid contract amount plus time taken to complete project. Assign monetary value to contract time.
  • Barriers:
    • And addition to speed of contract, need to be aware of cultural understanding/relationship
    • Safety
    • Availability of contractors to perform the work
    • Extra work issue (completion date contracts), how do you add time?
    • Short construction season
    • Engineers schedule estimate
    • Unforeseen conditions (delay claims)
  • Opportunities:
    • Safety, reduce impact to traveling public
    • Shorten construction season
    • "B" start date (delayed start)
    • Reduce CE costs
    • Multiple "B" milestones (winter shutdown)
    • Minimize traffic disturbance by allowing contractor to set start date for charging time within a final specified time or completion date
Lane Rental
  • Charged a fee when occupying land or shoulders.
  • Barriers:
    • administrative barriers
    • availability of MDT personnel (CE cost increase)
    • calculating the cost (lack of experience), disincentive tied to road user cost
  • Opportunities:
    • different rates for different times of the day/year
    • encourages contractors to keep traffic moving
    • reduces traffic flow impacts
    • minimize lane closures
    • minimize cultural and environmental impacts
    • encourages work to be completed at night
    • State law
Design-Build
  • DB-DesignBuild.
  • Barriers:
    • Limited with legislature, no authority
    • multiple entities and stakeholders, resource agencies involved
    • project goals may not align with DB advantages
  • Opportunities:
    • Might be a possibility in the Ninepipe portion (SEIS section)
    • faster delivery
    • enhanced environmental streamlining
    • allows for best-value procurement
    • advanced R/W acquisition?
Best Value A+B+Q
  • Cost plus time plus qualifications. (Awarding on price and non-price factors) Based on evaluation qualifications.
  • Barriers:
    • quantifying the "Q"
    • Administrative Rules Montana (ARM)
    • contractor buy-off
  • Opportunities:
    • legislative hurdles, state law requires low bid. Pilot legislation changes.
    • identifies specific areas of concern (Key personnel, past performance, safety plans, quality management plans)
    • best qualified
Escalation agreements
  • Defines the decision making process.
  • Barriers:
    • new contract provisions
  • Opportunities:
    • reduce time needed to make decisions
    • change orders, conflicts, scheduling
    • quicker problem resolution
    • clear communication lines
Incentives/Disincentives
  • Bonuses/deductions for certain contract milestones or contract feature.
  • Barriers:
    • educating contractor to reach contract goals with incentives
    • how do you put a value on impacts?
    • measuring quality and relating to I/D
  • Opportunities:
    • Culture, safety, traffic congestion
    • limited clearing and grubbing (minimizing impacts outside our limits)
    • contractor comes up with restraints (share incentives with employees/operators)
    • time reduction
    • work zone incentives
Warranties
  • Is the guarantee of the integrity of a product and of the maker's responsibility for the repair or the replacement of deficiencies.
  • Barriers:
    • requires personnel after contract completion
    • administration and definition of the warranty
    • contractor education
    • new contract provisions
    • increase bid costs for possible future deducts
  • Opportunities:
    • possibility for longer life elements
    • ultimate end product or performance related specification
    • holds contractor accountable
    • decreases project personnel
Performance related specifications
  • defines the measurement for acceptance of a completed item (end result)
  • Barriers:
    • would have to rethink our method specs
    • educate contractor
    • design has proceeded too far already
  • Opportunities:
    • bridge work, work zone control
    • allows for contractor innovation
    • efficient use of resource allocation
Job order contracting
  • Award one contract for numerous smaller projects/items with ranges of quantities.
  • Barriers:
    • good scope but unsure on quantities
    • define coordination requirements
  • Opportunities:
    • landscaping, BMP's, public relations program, project coordinator (tribe, MDT)
Contractor Constructability reviews
  • A process that utilizes experienced construction personnel with extensive construction knowledge early in the design stages of projects to ensure that the projects are buildable while also being cost effective, bidable and maintainable.
  • Barriers:
    • legal issues having an advantage over other bidders
    • contractor experience, resistance to change
  • Opportunities:
    • new ideas from experts in field
    • get contractors involved prior to award
    • hold forum(s) to get interest in projects, as well as exchange ideas (talk about lane rental, environmental issues, other new things)
Value engineering clauses
  • VE clauses for items beyond cost
  • expand on existing specification
  • Barriers:
    • have to be able to quantify savings
  • Opportunities:
    • special provision where contractor is required to come up with time or cost savings ideas or other areas where
    • impacts come be reduced
    • rewarding for innovation
Construction Manager
  • Consultant contract administration (one manager to manage entire corridor)
 
Corridor Contracting (All sections)
  • A process that utilizes experienced construction personnel with extensive construction knowledge early in the design stages of projects to ensure that the projects are buildable while also being cost effective, bidable and maintainable.
  • Opportunities:
    • able to build all at once
    • subcontract majority of the work
Drop dead dates
  • no excuses completion date
 
No excuse bonuses
  • incentive only, L/D's still apply
 
Non-binding administrative meetings
Active management payment method
  • Based on incentives for minimal delay
 
Prequalification
  • Prequalify contractors for certain items of work
  • Barriers:
    • Define criteria
  • Opportunities:
    • Mechanism to address sensitive issues like stream restoration
Consultant Contract Administration
  • Use consultants to administer part of contract
 
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Updated: 10/31/2013
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000