Highway Information Seminar - Agenda

Highway Information Seminar (2014) - Agenda

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September 22 – September 25, 2014
8:30 am to 4:00 pm

National Highway Institute
1310 North Courthouse Road
Suite 300
Arlington, VA 22201

Goal:

The 2014 Highway Information Seminar should provide personnel from state highway agencies, other local transportation agencies, and FHWA division offices an opportunity to learn the latest Federal-aid highway program data reporting requirements in areas of legislation, policy, technical processes, and specific data items and their implications and impacts to the Federal-aid highway program. Participants will learn the latest data reporting requirements, data collection, reporting methods and mechanisms, and technical solutions.

Agenda:

September 22
September 23
September 24
September 25

Detailed Program Coverage for September 22, 2014 (Monday)

8:30 am – 9:30 am: Adjusted Urban Area Boundary and Functional Classification (FHWA)

This session will provide a review of the latest Adjusted Urban Area Boundary and Functional Guidance Documents, including a status of HPMS Software Boundary Capability.
9:30 am to 10:00 am: HPMS State Presentation (DOT)

This session will be used to hear from a State regarding their data collection efforts, challenges, successes, and failures.
10:00 am to 10:15 am Break
10:15 am to 11:15 am: HPMS Guidance and Requirements (FHWA)

This session will highlight changes to the Field Manual, Software Guide, Validations, and Reports.
11:15 am to 11:50 am: Certified Public Miles Update (FHWA)

This session will cover Certified Public Mileage and recent actions by Federal Lands Management Agencies effect on State mileage.
11:50 am to 12:50 pm Lunch
12:50 pm to 1:50 pm: ARNOLD Update (FHWA)

This session will provide the latest information regarding the All Road Network of Linear Referenced Data.
1:50 pm to 2:15 pm: All Public Roads and Pooled fund Projects update (FHWA)

This session will provide an update on the outcomes of the All Public Roads Geospatial Project and the status of the follow-up Pooled Fund Study.
2:15pm to 2:30 pm: Break
2:30 – 3:00 pm: HPMS State Presentation (DOT)

This session will be used to hear from a State regarding their data collection efforts, challenges, successes, and failures.
3:00 pm – 3:30 pm: FHWA Program Review Results (FHWA)

This session will highlight the FHWA Program Management Improvement Team's HPMS DATA Quality and Use Report; recommendations and potential actions.
3:30 pm to 4:00 pm HPMS State Presentation (DOT)

This session will be used to hear from a State regarding their data collection efforts, challenges, successes, and failures.

Detailed Program Coverage for September 23, 2014 (Tuesday)

Special thanks to presenters from all private businesses for responding to our call to share your knowledge and expertise with the community

8:30 am – 9:30 am: FHWA Vehicle Summary Data Preparation (Patrick Zhang and Danny Jenkins - FHWA)

This session will provide detailed instruction on how the annual vehicle summary data should be prepared for HPMS submittal
9:30 am to 10:10 am: AADT and Factors Computation (Tianjia Tang- FHWA)

This session will provide step by step hands on instruction on AADT and various adjustment factors computation through the usage of continuous traffic monitoring station data and processes on converting short term count into AADT.
10:10 am to 10:25 am Break
10:25 am to 11:20 am: Traffic Monitoring Equipment Studies and Our Roadway Tube Friend – A View and Perspective from A Private Vendor's Standpoint (Mike Alexy – Peek)

This session will offer a private vendor's perspective on traffic monitoring equipment studies and the planning, devising and implementing road tube studies.
11:20 am to 11:50 am: Traffic Monitoring- How IL DOT Conducts Its Business (William Morgan IL DOT (Tentative))

This session will offer a state's perspective on how its traffic data collection processing and reporting functions, what works and what doesn't.
11:50 am to 12:50 pm Lunch
12:50 pm to 1:40 pm: Bicycle and Pedestrian Counting – An Illustration from A Private Equipment Vendor (William Hyerle and Jean-Francois Rheault, Eco-counter)

This session will provide an illustration from one of the many private vendors in the community on how issues and challenges are being handled during bicycle and ped monitoring. Practical examples are being provided as part of the illustration coverage.
1:40 pm to 2:00 pm: Working with Local Government Agencies to Enhance Your Traffic Monitoring Program (Bob Bollinger, NH DOT)

Mr. Bollinger will provide a briefing on how NHDOT manages its traffic program through partnering with local governmental agencies in the face of tight budget and shrinking resources. NHDOT's experience has broad implications to the nation including FHWA as a whole. His presentation will help all of us in the community to see how things can be done and are being done differently.
2:00 pm to 2:20 pm: Vehicle Classification (Steven Jessberger – FHWA)

This session will FHWA's 13 vehicle classification system and related classification tree. Hands on exercise are to be provided as part of the session.
2:20pm to 2:35 pm Break
2:35 pm – 3:00 pm ITS Data Sharing (Peter Keen- Digital Traffic Systems)

Mr. Keen will discuss the benefits of sharing data and resources between traffic monitoring office and traffic operations/ITS organization. Discussion will focus on data sharing efforts in place at the Virginia Department of Transportation and other institutions.
3:00 pm – 3:20 pm: FHWA Vehicle Summary Data Exercise (Sarah Kepchar -Vermont Agency of Transportation and Patrick Zhang- FHWA)

This session will provide participants an opportunity to solve an example problem based on the instructions provided during the morning Vehicle Summary Data Preparation session.
3:20 pm – 3:40 pm: An Update on the National Household Travel Survey Program (Adella Santos and Brad Gudzinas – FHWA)

This session will provide a brief overview on the upcoming National Household Travel Survey and how the travel behavior data program are complementing and supplementing other data program
3:40 pm – 4:00 pm: Participant Feedback on Traffic Related Issues

This session will provide a dedicated time frame in addition to all in-session discussions among participants on key issues the community should focus on and address (Tianjia Tang and Brad Gudzinas- FHWA)

September 24 (Wednesday) Plenary Session

Moderator Danny Jenkins

8:30 am: Welcome and Convene the Gathering

Danny Jenkins, FHWA Traffic Monitoring Compliance Program Manager
8:35 am: Welcome and Briefing on the Latest of Trust Fund and Federal-aid Legislation

David S Kim, Associate Administrator for Policy and Governmental Affairs, FHWA
9:00 am: An Overview of New Challenges, New Tasks, and New Initiatives with the Policy Information Office

David Winter, Director, Office of Highway Policy Information FHWA
9:45 am to 10:00 am Break
10:00 am Truck Size and Weight Study – Role of Data

Ed Strocko, Team Leader, FHWA Office of Freight Management and Operations
10:30 am Performance Management – Latest and Role of Data

Peter Stephanos, Director, the Office of Program Performance Management, FHWA
11:00 am Federal-aid 101

Bob Meredith, Office of Legislative Affairs, FHWA
12:00 noon to 1:00 pm Lunch (Division and HQ Working Luncheon)
1:00 pm Open Forum: All Workshop Attendees

David Winter

Concurrent Sessions

Financial Reporting

2:00 pm – 2:45 pm: Submittal of FHWA 500 Series Webinar

This session will provide step-by-step instructions on how to remit the 500 series data to FHWA via FUELS and FASH.

2:45 pm – 3:30 pm: Bonds

This session will provide an overview of the FHWA 541, State Transportation Obligations Issued during the Year & Allotment of Proceeds, 542- Status of State Transportation Debt, and 543-State Transportation Sinking Fund & Debt Service Transaction forms, including accuracy and timeliness. The goal will give the State preparers a better understanding in completing these forms.

Traffic Monitoring and Travel Survey

2:00 am to 3:00 pm: Travel Monitoring and Behavior Research.

This will brief the attendees on current and upcoming research activities that FHWA is taking on in the area of traffic monitoring and travel behavior. Potential collaboration will also be discussed and explored.

Attendees will also be briefed on the just completed 2014 NATMEC held in Chicago in July.

3:00 am to 4:00 pm:

An update on the latest developments of TMAS and related WIM data and VTRIS data submittal needs and requirements. Staff will also be available to provide hands on training on TMAS. Both small group instructions and one on one session will be offered.

HPMS

2:00 am to 3:00 pm: HPMS Listening Session (FHWA)

This session will be an active listening session dedicated to hearing the attendees' feedback regarding the topics presented on Monday.

3:00 pm – 4:00 pm: HPMS One-on-One

This session will be a first come first served one-one-one with a State's HPMS Coordinator and FHWA HQ Coordinator. Open discussion between parties with the goal of improving data timeliness and quality. Sign-up will be on Monday for a 15 minutes time slots with identified Topic or issues of interests and whether the session should be open or closed to other attending.

Detailed Program Coverage for September 25, 2014 (Thursday)

8:30 am – 9:10 am: Motor Fuel Data Reporting

This session will present an overview how and why the Forms 551M and 556 are reported to FHWA and identify some common issues in the reporting of the Forms. The session will also review Motor Fuel Tax Attribution under MAP-21.
9:10 am – 9:40 m: Fuel Tax Evasion/Point of Taxation Issues

This session will present various schemes and methods used by fuel tax evaders. This will involve review of theoretical and anecdotal cases of evasion. As the different scenarios are reviewed, suggestions will be presented on what States and FHWA can do to monitor, and hopefully help eliminate the evasion.
9:40 am -10:00 am: Heavy Vehicle Fuel Tax (HVUT)

This session will review the State's and FHWA's responsibility in the HVUT process. An overview of the application process will be presented. Additionally, the presentation will include reviews of the FHWA Division Offices' responsibility in performing triennial reviews of the State proof-of-payment programs, and the States' responsibility for submitting annual Governors' certifications of compliance with proof-of-payment submissions. This session will also include reviews of the available printed and electronic information on this program.
10:30 am – 11:10 am: Vehicle Registration Reporting

This session will provide a status update on the filing of the FHWA Form 561 and provide step-by-step instructions on how to complete the revised FHWA Form 561.
11:10 am – 11: 30 am: Driver Licensing Reporting

This session will provide a status update on the filing of the FHWA Form 562 and identify key problem areas with the data provided.
11:30 am – 12:00 am: Driver License and Vehicle Registration Data Quality

This will session provide examples of data quality issues as they relate to driver and vehicle license data, discuss the ramifications of poor data quality, and address ways to improve data quality.
1:00 pm – 2:00 pm: State Finance

This session will cover all related forms, required data entries, and data QA/QC steps to facilitate data gathering, analysis and submittal of data related to State Finance and Tolls.
2:00 pm – 2:30 pm: Local Finance

This session will cover all related forms, required data entries, and data QA/QC steps to facilitate data gathering, analysis and submittal of data related to Local Finance.
3:00 pm – 4:00 pm: 500 Series Data Reviews

This session allows the staff from the States and Division Offices to have one-on-one time with FHWA experts to discuss any issues they might have with remitting the various 500 series forms.

Hotel Information:

Nearby hotels offering rooms at or below the government per diem rate of $219/night include:

Hilton Garden Inn, 1333 North Courthouse Road, Arlington, VA, phone 703-528-4444

Residence Inn by Marriott Arlington Courthouse, 1401 North Adams Street Arlington, VA, phone 703-312-2100

Contact Information:

Danny Jenkins, PE
Senior Transportation Specialist, Travel Monitoring and Surveys Division, Office of Highway Policy Information, FHWA
202-366-1067
Daniel.Jenkins@dot.gov

Brad Gudzinas
Transportation Specialist, Travel Monitoring and Surveys Division, Office of Highway Policy Information, FHWA
202-366-5024
Brad.Gudzinas@dot.gov

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Page last modified on November 7, 2014