 U.S. Department of Transportation Federal Highway Administration |
MEMORANDUM |
| Subject: | ACTION: Allocation of Emergency Relief (ER) Funds, Fiscal Year (FY) 2018 Obligation Needs, [CFDA No. 20.205] | Date: | April 13, 2018 |
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| From: | /s/ Original signed by Peter J. Stephanos Director, Director, Office of Stewardship, Oversight, and Management |
In Reply Refer to: |
HIPA-10 |
| To: | Division Administrators Directors of Field Services |
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The ER program fund allocations shown on the attached table are based on amounts your offices had indicated were needed for obligation in the next 6 months of FY 2018.
You may authorize obligations of these ER funds up to the allocated amount from FMIS program codes ER12 and ER13, as shown. Please ensure that the disaster fiscal year (four digits) and disaster sequence number (one digit) are entered into FMIS, so that ER obligations can be determined at any time. These funds are not subject to obligation limitation. All projects using these program codes will require an Emergency Relief Code (ER Code) in FMIS to allow FHWA to track funding allocations by event and ensure compliance with legislative provisions. All projects for Puerto Rico Hurricanes Irma and Maria (PR17-1) must use ER13 as shown in the attachment. FMIS program code ER13 has been set-up to account for the 100 percent Federal share for ER projects for Hurricanes Irma and Maria in Puerto Rico. All obligations must occur within the assigned ER Code as shown in the attached table.
The listed ER allocations are being made for the specific events shown. Excess funds may not be moved from one event to another within a State. We will monitor FMIS to identify ER obligations and expenditures and will work with your office to periodically deallocate ER funds that are no longer needed for the events for which they were allocated.
The Bipartisan Budget Act of 2018 (P.L. 115-123) requires that the supplemental ER funds provided in P.L. 115-123 must be expended by grantees within a 24-month period following the obligation of those funds, unless a waiver is issued by the Office of Management and Budget (OMB). For authorizations with ER12 or ER13 funds, the following statement must be included in the Remarks section,
"The State will deobligate funds not expended within 24 months of the date of authorization, unless OMB has issued a waiver."
By copy of this memorandum, we request that the Office of Budget - FMIS Team, Office of the Chief Financial Officer, process this allocation. If you have any questions regarding this allocation, please contact Mr. Greg Wolf at 202-366 4655.