U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000
Federal Highway Administration Research and Technology
Coordinating, Developing, and Delivering Highway Transportation Innovations
| REPORT |
| This report is an archived publication and may contain dated technical, contact, and link information |
|
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| Publication Number: FHWA-HRT-16-007 Date: January 2016 |
Publication Number: FHWA-HRT-16-007 Date: January 2016 |
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Communication and Coordination Plan |
|---|---|
1. |
Data Collected |
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|---|---|---|
| 1.1 | None. This protocol provides guidance for establishing a communication and coordination plan prior to any field assessment. | |
2. |
Onsite Equipment and Personnel Requirements |
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| 2.1 | Equipment: Computer. | |
| 2.2 | Personnel: None. | |
3. |
Methodology |
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| 3.1 | Develop a communication and coordination plan to provide contact information for each bridge to be evaluated, prior to any field assessment. | |
| 3.2 | The plan should include the following: | |
| 3.2.1 | The following contact information for all onsite personnel: | |
| 3.2.1.1 | Full name. | |
| 3.2.1.2 | Email address. | |
| 3.2.1.3 | Office phone (if relevant). | |
| 3.2.1.4 | Cell phone. | |
| 3.2.2 | The following contact information for the State department of transportation, local Federal Highway Administration (FHWA) division office, local and/or State police department, FHWA Long-Term Bridge Performance (LTBP) Program contacts, emergency contacts, and other personnel: | |
| 3.2.2.1 | Name of department or agency. | |
| 3.2.2.2 | Name of contact person. | |
| 3.2.2.3 | Office phone—General. | |
| 3.2.2.4 | Office phone—Direct line. | |
| 3.2.2.5 | Cell phone (optional). | |
| 3.2.3 | Contact information for the following unexpected scenarios: | |
| 3.2.3.1 | Medical emergency. | |
| 3.2.3.2 | Vehicular incident. | |
| 3.2.3.3 | Inclement weather. | |
| 3.2.3.4 | Need for a change to the data collection plan. | |
| 3.2.3.5 | Communication with traveling public. | |
| 3.2.3.6 | Unexpected media visits. | |
| 3.2.4 | The specifics about when the bridge owner, State or local police, the local FHWA office, and FHWA LTBP Program contacts will need to be contacted. | |
| 3.3 | Ensure that onsite staff has access to the communication and coordination plan while onsite. | |
4. |
Data Collection Table |
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| 4.1 | None. | |
5. |
Criteria for Data Validation |
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| 5.1 | None. | |
6. |
Commentary/Background |
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| 6.1 | This protocol provides guidance on establishing a communication plan to be distributed to all onsite personnel. | |
| 6.2 | The communication plan provides a comprehensive list of the external parties that need to be contacted prior to and during any field work and visits to the bridge site. | |
7. |
References |
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| 7.1 | LTBP Protocols: None. | |
| 7.2 | External: None. | |
