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ACTT Workshop: Oklahoma
May 25-27, 2004, Oklahoma City, Oklahoma

Appendix C (continued): Skill Set Reporting Forms

Traffic/ITS/Safety/Public Relations

  • Traffic Concerns:
    • Local versus through traffic.
    • Peak 6-9 am/3-7 pm.
    • Truck traffic.
  • Incident management during construction.
  • Public not tolerant of delay.
  • Accommodating special events.
  • Construction sequencing.
  • Zone of influence beyond physics limits of project.
  • Alternate routes origin/destination patterns.
  • Remove tolls.
  • Smart work zones.
  • CCTV monitoring cameras for oversight of construction activities at the onsite field office.
  • Use of portable DMS/CCTV/speed monitoring.
  • Interim geometric fixes.
  • Coordinate with other work zones.
  • Project management.
  • North/south two lanes each way confirm consolidation of crossings.
  • Operation analysis and systems impacts.
  • Beyond physical limits of construction area.
  • Movement of traffic east/westbound.
  • Truck restrictions (alternate routing).
  • Service patrols courtesy of ?? (MOU/MOA).
  • Existing alignment use of service patrols to aid safety/PR.
  • Coordination use of police/local/State responsibility confirmation.
  • Development of Safety Advisory Committee:
    • ODOT, State and local law enforcement, emergency response, Tinker AFB, others.
  • Emergency vehicle response notified of route closing and Air Force.
  • Confirm traffic north/south and time of day and east/west for closures.
  • Work zone delay analysis/queue analysis.
  • Consolidate north/south crossing via detour and construct more structures in less time (demand analysis).
  • Availability of tow trucks: response requirements or precertified wreckers/incentives, coordination with Tinker AFB.
  • Overall traffic management in region to support alt-routes.
  • E-mail/fax broadcast.
  • Coordinate with media CCTV.
  • Coordination with other States.
  • Logo for I-40 Crosstown Project.
  • PR firms/in-house (local).
  • Broadcast announcements, newspapers, AAA, Oklahoma ATA.
  • Business survival guide.
  • Monthly meetings with local affected groups.
  • Postcards to local residence owners.
  • Lane rentals and let public know.
  • Tours of the construction site, school outreach, outreach of Union Station and Church/Riverside.
  • Gazebo to be gathering place/exhibit/artwork/bilingual/fountain.
  • Temporary ramp closures/modify routes.
  • Education/public information.
  • Special events.
  • Coordination with business/community/trucking associations.
Major Themes

Public Outreach

  • Daily/monthly/long term.
  • Coordination with other States.

Maintenance of Traffic Control (entire versus staged versus project)

  • Smart work zone.
  • Temporary control of traffic.
  • Delay/queue analysis at connection points.
  • Truck restrictions/routing.
  • Third-party traffic control coordination-entire corridor:
    • Performance based/incentive.
  • Police/service patrols.
  • Phasing of construction.
  • Alternate routes/special events.
  • Lane rental.

Incident Management/Corridor Management/Reg.

  • Fire hydrant/median openings.
  • Service patrol.
  • Tow trucks/hazmat.
  • ITS.

Long Term Operation Plan

Identify Responsible Entity for Accountability

  • Subcontractors.

Signing Plan

  • Ultimate.
  • Phased.

System Operations Analysis

  • Access justification report.

Coordination

  • Utility/railroad.
  • ODOT field staff with authority, right-of-way, right-of-entry.
  • Movement of traffic.
  • Phasing/staging/control of traffic.
  • Minimize the number of contracts.
  • Between contractors/agency/public.
  • Fixed checkpoints to coordinate between contracts.
  • Constructability reviews.
  • Master construction schedule(r).
  • Third-party maintenance of traffic control coordination.

Recommendations:

  • Traffic/phasing assessed and pedestrian needs and construction traffic:
    • Use full closures and combine closures where capacity exists.
    • Accelerate alternate route construction.
    • Traffic control designed early to identify conflicts.
    • Pedestrian needs and construction traffic.
  • Identify responsible/accountable entity (contract administrator) entire project and phases.
  • Lighting plans:
    • Including north/south routes (temporary and permanent).
    • Traffic control plan-how is it implemented?
      • Master contract scheduler has oversight.
      • Independent traffic control contractor.
      • Issues-clause for damage of devices.
      • Performance based-include pedestrians.
    • Public Outreach-I-40 Crosstown Project-We’ll get you there!
      • Launch intensive media outreach now to inform public of upcoming construction.
      • Develop information plan for motorists, residents, and business owners.
      • Provide accurate and timely information via e-mail and fax lists.
      • Educate public of freeway condition, need for expedited project, and potential impacts.
      • Direct motorists to alternate routes without scaring people from businesses and entertainment venues.
      • Focus people on positive aspects of project.
      • Form Crosstown Impact Council-discuss emergency response, hazmat, etc.
      • Conduct project tours-legislators, teachers, business organizations.
      • Design project Web site, use ITS camera images, include easy-to-understand project scope and phasing, "contact us" information, and before-and-after pictures.
      • Institute a toll-free 24-hour information line (511?).
      • Conduct regular public information project meetings.
      • Design project logo to use on Web site and collateral materials.
      • Disseminate traffic reports twice a week and as needed via fax, e-mail, and the Web.
      • Partner with media-traffic reports in newspapers, onsite monthly meetings.
      • Develop media kits and talking points for department and project spokespersons.

Intelligent Transportation System (ITS)

  • Implement smart work zones.
  • Establish elements of permanent system before major groundbreaking:
    • CCTV cameras.
    • Dynamic message signs.
    • Smart work zones.
    • Roadway weather sensors.
  • Continue with regional traffic management program.
  • Provide traveler information.
  • Implement dedicated service patrols.
  • Implement incident management (performance based):
    • Coordinate emergency response.
    • Dedicated towing agency/contract.
  • Establish Web info/e-mail.
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Updated: 11/06/2013
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000