1. Designate a full time MDOT utilities coordinator |
- Oversee all aspects of utility coordination
- Act as "go to" person for MDOT and utilities.
- Report to project manager or have final authority for utility coordination
- Streamline communication between other skill sets
| - Personnel availability
- Recognition of the benefits of the position
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2. Utilize Subsurface Utility Engineering (SUE) | - Have a SUE provider available during the design phase
- Update the current SUE data
- Make full use of all data
- Share the SUE deliverables with other skill sets and utilities
- Expedited utility information to resolve conflicts
| - Responsibility of providing data and cost concerns
- Cooperation from utilities
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3. Identify and resolve major municipal utility issues | - Early and often involvement of utilities
- Identify potential "show stoppers" early
- Identify all relocation work
- Identify all new work
- Coordination with other skill sets
| - Cooperation with municipal utilities
- Acquiring unique materials
|
4. Identify and resolve private/public utility issues | - Early and often involvement of utilities
- Identify potential "show stoppers" early
- Identify all relocation work
- Identify all new work
- Identify reimbursable relocations
- Advance utility relocation
- Coordination with other skill sets
| - ROW concerns
- Relocation time frames
- Acquiring unique materials
- Continuous change of personnel
- Design changes
|
5. Incentives | - Participate in preliminary engineering costs for private/public utilities
- Pilot project
| - Recognition of incentive benefits
- Cost concerns
|
6. Form steering committee comprised of high level MDOT and RR officials who have decision making authority | - Expedite railroad decision making
- Improve communications between RR and MDOT
| - Availability of key RR personnel
- Location of RR office in relation to the project
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7. Form a design engineering committee | - Early identification of design constraints
- Early and often involvement of railroads
- Identify potential "show stoppers" early
| - Availability of key RR personnel
- Location of RR office in relation to the project
- Communication time between RR and its consultant, if applicable
|
8. Contract with qualified vendor knowledgeable in RR operations and in securing RR approvals | - Designate MDOT RR expert for consultant selection of RR coordination
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