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FHWA Home / Policy & Governmental Affairs / Highway Policy Information / Highway Information Seminar (2020)

2020 Highway Information Seminar

Monday, September 21 to Thursday, September 24

1:30 PM – 4:30 PM ET each day

This 2020 virtual seminar provides training on the latest data needs as related to the Federal-Aid highway program to State and local agency personnel and FHWA division employees who are responsible for collecting, processing, and submitting data and information to the FHWA. Specifically, data needs, technical and policy directives, methods and approaches in dealing with data collection, processing, and submitting will be presented and discussed.

The audience for this seminar are state and local agency employees and FHWA division personnel.

The objective of the webinar is to make the Federal-Aid highway program more efficient, transparent, and accountable through accurate and timely data.

Register for HIS

  Begin End Session Presenters Description
September 21
Motor Fuel and Highway Finance Division
The Motor Fuel and Highway Finance Division staff will deliver a series of presentations and interactive workshops focusing on topics including, but not limited to, program guidance and reporting requirement updates, Fuels & FASH 3.5 software updates, Motor Fuel and Highway Finance Reassessment recommendations and implementation efforts, and Policy Information Data Portal (PIDP)/Fuels & FASH 4.0 software development initiatives.
1:30 PM 1:40 PM Opening Remarks Ronald Vaughn A welcome and introduction by the new Division Chief, and an overview of new Motor Fuel & Highway Finance Division initiatives.
1:40 PM 2:00 PM Smart Form Reporting Overview & Licensed Drivers Program Updates Dawn Edwards An overview of FHWA’s “Smart Form” which States are encouraged to use for annual data reporting purposes. This form aims to consolidate and streamline the reporting of data pertaining to Driver License and Fees, Motor Vehicle Registration Fees & Other Receipts, and Receipts for State Taxation of Motor Vehicles for Hire.
2:00 PM 2:30 PM Motor Fuel Program Updates Tiffany Presmy A summary of updates and reminders pertaining to data reporting requirements and due dates, State motor fuel tax laws, point of contacts updates, etc.
2:30 PM 3:00 PM Highway Finance Forms - Suggested Data Review Checks Clarissa Smith An overview of recommended quality assurance/quality control (QA/QC) checks to be performed by the States prior to submitting their annual data pertaining to State Income, State Expenditures, Capital Outlay, etc. to FHWA. The checks to be discussed aim to help ensure that the data are logical from a time series/trend analysis standpoint, and as it relates to other 500 Series forms that capture related financial data.
3:00 PM 3:15 PM BREAK
3:15 PM 3:30 PM Motor Vehicle Forms - Suggested Data Review Checks Ronald Vaughn An overview of recommended quality assurance/quality control (QA/QC) checks to be performed by the States prior to submitting their annual Motor Vehicle Registration data to FHWA. The checks to be discussed aim to help ensure that the data are logical from a time series/trend analysis standpoint, and as it relates to annual travel-related data also submitted to the FHWA Office of Highway Policy Information.
3:30 PM 4:00 PM 500 Series Data Collection Systems - Current & Planned Development Activities Clarissa Smith
Mike Dougherty
Tiffany Presmy
A summary of modifications recently performed to FHWA’s existing application for collecting 500 Series forms, Fuels and FASH (Financial Analysis System for Highways). Additionally, a summary of ongoing and planned application development activities pertaining to the Policy Information Data Portal (PIDP), as this system will ultimately replace Fuels and FASH as the system to be used for annual data reporting activities.
4:00 PM 4:30 PM Program Reassessment Implementation Efforts Ronald Vaughn
Clarissa Smith
Mike Dougherty
An overview of various program improvement efforts to be pursued based on actionable items from the recently completed Highway Finance Program Reassessment. This discussion will cover a range of topics pertaining to reporting requirement modifications, data quality improvement initiatives, program guidance development, etc.
September 22
Travel Monitoring and Surveys Division
The Travel Monitoring and Surveys Division staff will provide presentations and interactive workshops on: traffic data collection approaches per the Traffic Monitoring Guide (TMG), TMG 2021 update, traffic data collection methods – motorized and nonmotorized (volume, class, WIM, speed and travel time), traffic data quality, data submittal needs, as well as traffic data challenges and opportunities.
1:30 PM 2:15 PM Welcome Welcome from FHWA Senior Leadership

Introduction and Welcome – David Winter, Director, Office of Highway Policy Information, FHWA.

Welcome and FHWA's Reliance on Data - Tom Everett, Executive Director, FHWA.

Data and Policy and Legislative Support - Alex Etchen, Associate Administrator, Office of Policy & Governmental Affairs, FHWA.

2:15 PM 2:45 PM Traffic Monitoring Open Forum Tianjia Tang This session will be devoted to a summary of key new activities and common challenges, pool funded studies, and other updates. All participants are expected to share their perspectives and how we as a community can make the traffic monitoring program more effective.
2:45 PM 3:00 PM BREAK
3:00 PM 3:40 PM 2020 HPMS Portable Coverage Counts Tianjia Tang & Chris Allen A Joint Session Between Traffic and HPMS - 2020 HPMS Portable Coverage Counts
This session will cover how missed portable counts used for HPMS coverage purposes should be addressed from a statistical and computational standpoint.
3:40 PM 3:55 PM TMAS Data Review – How to Reduce Submitting Errors Patrick Zhang To share tips and tricks to reduce station, volume, and class data submitting errors. Common errors encountered every month and how to eliminate them will be discussed. In addition, TMAS’s built-in QA/QC features will be presented in TMAS for volume data.
3:55 PM 4:10 PM An Overview of HPMS Traffic Data Quality Control Methods and Criteria Hebbani Lokesh This session will demonstrate methodologies and approaches used to perform quality control on HPMS traffic data. Both detailed criteria and approaches will be covered.
4:10 PM 4:30 PM Why Should We Use Partial Day Factoring? Steven Jessberger From the national PF study on ADT/AADT we found that utilizing partial day data improves our counts. This session will detail methods attendees can utilize so all partial days can be properly included in the AADT process and will then lead to improved AADT data for every portable count that is turned into an AADT.
September 23
Travel Monitoring and Surveys Division
1:30 PM 2:00 PM The ABC’s of Loop and Piezo Traffic Sensors Clayton Clark
Steven Jessberger
This session will provide an overview of the fundamentals of loop and piezo traffic detection sensors regarding their working principles, field layout configurations and dimensions, rational of various configurations, and basic installation issues. If you are new with the traffic monitoring program, this is a must for you as loop and piezo sensors are the backbone for the industry. For seasoned professionals, you will get a comprehensive refresher on the subject.
2:00 PM 2:25 PM Why should you care about travel behavior data? Daniel Jenkins While traffic monitoring professionals know how much traffic a given roadway carries each day, what they don’t know is why that traffic is on the road. This session will provide context on the trip purposes generating the traffic and how transportation planners and decision makers use travel behavior data on daily basis to make key planning and policy decisions. The session will also address advances in other travel behavior such as passive data from GPS, cell, phones, and location-based applications.

The Presentation will also highlight what we are doing here in the US (will highlight lessons learned from the Tools of the Trade conference) as well as what our international partners are doing (highlights from the Portugal conference).
2:25 PM 2:40 PM Traffic and Survey Wrap-up Tianjia Tang
Steven Jessberger
Danny Jenkins
2:40 PM 3:00 PM BREAK
Highway System Performance Division
The Highway System Performance Division staff will provide a comprehensive and interactive workshop on the latest requirements, guidance, and information pertaining to the reporting of data to the FHWA via the Highway Performance Monitoring System (HPMS).
3:00 PM 3:15 PM Opening Remarks Chris Allen Overview of HPMS program the past year, highlighting successes, data collection and future activities.
3:15 PM 3:30 PM Highway Community Exchange (HCX) Terrence Beltz Also known as Community of Practice – overview of the external SharePoint site along with information on getting access.
3:30 PM 4:00 PM Getting HPMS Data from FHWA Matt Spiel
Tom Roff
An overview of how HPMS data has been made available through REST services, plans to transition to data dissemination through USDOT's Data Hub, and how the future of the Integrated Transportation Information Platform (ITIP) fits into the dissemination process.
4:00 PM 4:15 PM 2019 Data Requests Rob Rozycki Overview of who requested data, where data went from our office, etc.
4:15 PM 4:30 PM Data Update Policy / Data Release Policy Terrence Beltz Brief overview of the new policies implemented by the agency. The Data Update policy will give state DOT's and other organizations guidance on what documentation is needed to update or correct previously submitted data. The Data Release Policy will give overview on guidelines are release of FHWA data. (after Getting data or PM1)
September 24
Highway System Performance Division
1:30 PM 1:45 PM Certified Miles Update Tom Roff
Tammy Ratliff
The Certified Public Miles (CPM) is the vehicle for apportioning NHTSA funds to State DOTs. The CPM has gone through a review of the process to streamline its report. As the CPM also include Federal Land Management Agency miles, the process for managing this data will also be discussed.
1:45 PM 2:15 PM National Road Network Pilot Project a.k.a. the HPMS Pilot Justin Clarke The Office of Highway Policy Information is leading a project to improve HPMS road network connectivity and data quality. This session will provide background on the project and communicate information about participating agencies, upcoming meetings and forthcoming products.
2:15 PM 2:30 PM National Network HPMS Data Quality John Berg Overview of the National Network and importance and impact of HPMS Data Quality on network
2:30 PM 2:50 PM PM1 & PM3 Danielle Betkey
Chris Chang
Rich Taylor
Overview of PM1 & PM3 as it relates to HPMS reporting and data collection.
2:50 PM 3:00 PM BREAK
3:00 PM 3:10 PM HPMS Software 8.0 Justin Clarke HPMS version 8 is in its last year of operation. This brief session will provide highlights of software updates for the upcoming submission season. Items covered will include validations, reports, and user interface changes.
3:10 PM 3:40 PM HPMS Software 9.0 Tom Roff The award for HPMS 9.0 development contract is eminent. The software will be deployed for use in the 2021 data year to be submitted in 2022. We have been working hard to establish the data model concept that will drive this development. This brief will provide an overview of the status. As development begins, additional webinars will be scheduled to address specific topics.
3:40 PM 4:00 PM Division Field Review Guide: Modernization Paul Foundoukis An overview of the changes being made to the Division Field Review process.
4:00 PM 4:10 PM Data Assessment Team (DAT) update Terrence Beltz Provide an update on the Data Assessment Team progress, sites visited or upcoming, resources available for states to utilize and review.
4:10 PM 4:30 PM Submittal Best Practices Paul Foundoukis
Terrence Beltz
Submittal comments best practices and what you need to do before you hit submit.

Contact Information

Clayton Clark, clayton.clark@dot.gov
Hebbani Lokesh, hebbani.lokesh@dot.gov


Please direct all questions and comments to PolicyInfoFeedback@dot.gov.

Page last modified on September 17, 2020
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000