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500-Series Data Reporting Guidebook

500-Series Data Reporting Guidebook

Appendix C. Form Templates

FHWA Form 531 (Page 1)


FHWA Form 531 (Page 2)


FHWA Form 532 (Page 1)

FHWA Form 532 (Page 2)


FHWA Form 534


FHWA Form 536 (General Information)

A visual representation of the blank "Local Highway Finance Report" form, used by local governments to report their unique revenue and spending.


FHWA Form 536 (Page 1)

A visual representation of the blank "Local Highway Finance Report" form, used by local governments to report their unique revenue and spending.


FHWA Form 536 (Page 2)

A visual representation of the blank "Local Highway Finance Report" form, used by local governments to report their unique revenue and spending.


FHWA Form 541

& Scanned FHWA Form 541 rotated 90° — full-page, dense multi-column table titled 'State Transportation Obligations Issued During Year and Allotment of Proceeds' with columns for statute, bonds authorized/sold, interest rates, proceeds (par value, premium/discount, accrued interest), allotments (construction, debt service, refunding), totals, and preparer fields; small printed labels and many empty rows.


FHWA Form 542

Scanned FHWA Form 542 rotated 90° — large multi-column table titled 'Status of State Transportation Debt' with columns for issue description, year of issue, beginning balance, amount issued (par value), current redemption, refunding redemption, end-of-year outstanding amount, and sinking-fund balances; many blank rows."


FHWA Form 551M (Page 1)

A visual representation of the Monthly Motor Fuel Consumption form, including the grid for reporting monthly gasoline and special fuel volumes.


FHWA Form 551M (Page 2)

A visual representation of the "Monthly Motor Fuel Consumption" form, including the grid for reporting monthly gasoline and special fuel volumes.

FHWA Form 556 (Page 1)

FHWA Form 556 (page 1) — a full‑page table titled ‘State Motor‑Fuel Tax Receipts and Initial Distribution by Collection Agencies’ with columns for Gasoline, Special Fuels, Other Receipts, and Total, and rows for gross collections, distributor allowances, refunds, other receipts, deductions, net proceeds available, distributions, and year‑end balance; form header and preparer fields at top, table largely blank


FHWA Form 556 (Page 2)

FHWA Form 556 (page 2) — reconciliation page for interstate motor‑carrier (IFTA/IMC) fuel receipts with columns for Gasoline and Special Fuels, a notes/comments area, and preparer/agency lines at the bottom; mostly blank.


FHWA Form 561

Page 1

FHWA Form 561 — top identification table with fields for State, reporting year end date, collecting agency, information source, and compiled‑under‑direction; below, a Vehicle Registrations table listing types (automobiles; motorcycles; motor bicycles/mopeds; passenger subtotal; school and non‑school buses; bus subtotal; single‑unit trucks; truck tractors; truck subtotal; trailers) with columns for Government and Private registrations; lower section titled 'Vehicle Registration Fees and Receipts' with columns for fee types and fees collected

Page 2

"Table titled 'Vehicle Registrations' with columns for Vehicle Type, Government Registrations, and Private Registrations, listing Automobiles; Motorcycles; Motor Bicycles and Mopeds; Passenger vehicles subtotal; School and Non‑school buses (bus subtotal); Single‑unit trucks; Truck tractors (truck subtotal); and Trailers."

Page 3

Table titled 'Vehicle Registration Fees and Receipts' with columns 'Types of Fees and Receipts' and 'Fees Collected', listing: All vehicle registration fees; Dealers' license/permit receipts; Certificates of title (new and transfer); Fines and penalties; Oversize/overweight permit receipts; Other receipts; and a 'Total, Receipts and Fees' row


FHWA Form 562

Page 1

"FHWA Form 562 — Section I table titled 'Number of Licensed Drivers' with columns for Male, Female, and Total and age‑group rows from Under‑16, 16, 17, 18, … up to 85 and over, plus a total row and blank fields for collecting agency, data source, and compiled‑under‑direction."


Page 2

Section II — Driver Licenses Issued table with columns for Kinds of Permits/Licenses, Number Issued During Year, Fee Per Issue, and Total Collections; rows for A. Learner Permits (Commercial, Non‑Commercial) with a learner total, Commercial (New) — Class A, B, C, All other classes, Commercial (Renewal) — Class A, B, C, All other classes, Non‑Commercial all classes (New and Renewal), and rows for total licenses and overall total; monetary cells show $0.00

Page 3

"Table 'SECTION II — DRIVER LICENSES ISSUED (continued)' with columns for permit type, number issued, fee per issue, and total collections; rows for D. Non‑driver I.D. cards and E. Miscellaneous (1. CDL fees, 2. Non‑CDL fees), plus subtotal and total rows showing $0.00 placeholders."


FHWA Form 566

Page 1

"FHWA Form 566 header box titled ‘State Motor Vehicle Registration Fees and Other Receipts: Initial Distribution by Collecting Agencies’ with fields for State, Reporting Year End Date, Collecting Agency or Agencies, Source, ‘This information from records of,’ and ‘Compiled under direction of’ (blank entry fields)."

Page 2

"Table for FHWA Form 566 page 2 showing reconciliation and distribution of receipts with four columns—Registration & Related Fees (A), Driver License Fees (B), Motor Carrier Taxes (C), and Total (D)—and rows for reconciliation of receipts, deductions by county/local officials, deductions by state collecting agency (highway patrol, vehicle inspection, driver licensing, etc.), net receipts, expenditures, amounts distributed, and year‑end balances; monetary cells show $0.00 placeholders."


FHWA Form 571

Page 1

"FHWA Form 571 header box titled “Receipts from State Taxation of Motor Vehicles Operated for Hire and Other Motor Carriers” with fields for State, Reporting Year End Date, Collecting Agency or Agencies, Source, “This information from records of,” and “Compiled under direction of” (blank entry fields)

Page 2

Alt text: "Table titled ‘Special motor‑carrier taxes collected’ with columns for Gross Receipts, Distance, Weight/Capacity, Flat‑Rate, Certificate/Permit, Miscellaneous, and Total Motor‑Carrier Taxes Paid; rows for Passenger cars for hire; Motor carrier buses; Total passenger carriers; Motor trucks; Tractor trucks/road tractors; Total freight carriers; Trailers/semitrailers (optional); and Total carriers — monetary cells show $0.00 placeholders and a Y/N box asks if special taxes were paid in lieu of registration fees."


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