Construction

Pre-Workshop Meeting

•  Basic understanding of the ACTT process
•  Identify project goals/ objectives
•  Identify skill sets & discuss national participation
•  Workshop logistics, roles/responsibilities
•  Establish workshop funding
•  Establish workshop dates & agenda

Workshop Facility & Supplies

•  Meeting Rooms
  • General meeting room large enough for entire group for 3 days
  • Smaller breakout rooms (1 per skill set) for second day
  • Access to breakout rooms after hours
•  AV Equipment
  • Cordless/ remote microphone for intros, general session Q&A
  • One laptop & computer projector for main room
  • One portable printer for main room
  • Business center setup (preferred)
  • One laptop per skill set
  • One computer projector & screen for each skill set (preferred)
  • IT support during workshop
•  Other Supplies
  • Flip charts, markers, tape for main room and breakout rooms
•  Catering of food beverages for:
  • One evening reception
  • 2 continental breakfasts
  • One lunch, one dinner, 3 breaks
•  Registration booth and package
  • Name tags
  • Workshop notebook to include workshop agenda, project information, list of attendees, etc.

Workshop Facilitators/ Note Keepers

•  Facilitator
  • Capable of leading group discussions
  • Skill set time manager
  • Keeps team engaged and focused
  • encourages flexibility and innovation
•  Note Keepers
  • Good typing skills needed
  • Proficient in MS Word
  • Development of PowerPoint for final recommendations
  • Skill set recording form template
  • Format of Skill set notes and example notes
  • Electronic skill set notes and PowerPoint presentation required from each skill set

Workshop Report

•  FHWA HQ consultant develops a draft report from workshop results (using skill set notes and final recommendations)
•  DOT and FHWA DO to review draft report and provide comments
•  FHWA HQ coordinates final editing and distribution of the report
•  Reports posted on the ACTT web site
•  FHWA follow-up on workshop recommendations

Workshop Budget & Funding

•  Facility
•  Supplies
•  Meals
•  Travel & per diem
•  Facilitators
•  Documentation/Reports
•  Local Travel